Aquatics Manager

Department: Community Use

Job Summary

The Aquatics Manager will develop aquatic programs at both the Peninsula and Gig Harbor High School pools to ensure community use and promote positive public relations between the school district and community members.

Reporting Relationship

• Reports to: PSD Program Administrator

Essential Functions

1. Presence and Availability

   • Maintain a presence at assigned worksites.
   • Work hours specified under contract and specific to pool programs.
   • Be “on-call” by telephone 24/7.

2. Professional Interaction

   • Interact professionally with students, staff, government agencies, and the public.
   • Comply with all district policies and the Code of Professional Conduct.

3. Collaboration

   • Collaborate with others to implement and maintain services and programs.

4. Program Supervision

   • Supervise programming at both pools (e.g., recreational swim, lap swim, swim lessons, rentals).

5. Scheduling and Communication

   • Coordinate pool schedules and prepare Community Use Program flyers quarterly.

6. Maintenance Coordination

   • Work with maintenance and custodial staff for overall pool operation.
   • Schedule downtime for maintenance and submit work orders as necessary.

7. Financial Management

   • Collect and account for all fees at both pools and prepare bank deposits.

8. Record Keeping

   • Maintain records including timesheets, payroll, incident reports, and health department inspections.

9. Staff Management

   • Interview and recommend hiring of pool staff to the Director of Human Resources.
   • Manage pool supervisors, lifeguards, and swim instructors.

10. Training and Compliance

    • Ensure staff are trained and compliant with district policies, state codes, and Red Cross standards.

11. Equipment Inspection

    • Inspect pool equipment and supplies for compliance and order as needed.

12. Facility Maintenance

    • Inspect locker rooms, restrooms, and offices to ensure sanitary conditions.

13. Chlorine Monitoring

    • Ensure regular chlorine readings and address potential issues promptly.

14. Emergency Notifications

    • Notify staff and public of pool closures due to emergencies.

15. Risk Management Assistance

    • Assist with yearly insurance inspections and claims as needed.

16. Other Duties

    • Perform other related duties to ensure efficient operation of the work unit.

Job Requirements

Minimum Qualifications

Skills, Knowledge, and Abilities

• Skills:

  • Technical task management.
  • Proficient in standard office equipment and Point of Sale software.
  • Project planning and budget management.

• Knowledge:

  • Human resources procedures.
  • Excellent oral and written communication.
  • Relevant codes, policies, and current technology.

• Abilities:

  • Schedule multiple activities and analyze data.
  • Work independently and collaboratively in diverse settings.
  • Communicate effectively with various groups.

Flexibility Required:

• Attend evening and weekend meetings and be “on-call” 24/7 for emergencies.

Working Environment

• Physical Demands:
  • Some lifting and significant fine finger dexterity.
  • Generally, 50% sitting, 25% walking, 25% standing.
  • Work often in a wet environment.

Experience

• Pool management experience preferred.
• Accounting/banking experience preferred.

Education

• Two years of college preferred or equivalent work experience.

Required Clearances

• Criminal justice fingerprint/background clearance.
• Valid driver’s license and proof of insurance.
• Aquatic Facility Operator certificate (AFO) and Water Safety Instructor (WSI).
• Red Cross lifeguard certification, first aid, and CPR/AED for the Professional Rescuer.

Continuing Education/Training

• Annual CPR and WSI recertification.
• Lifeguard recertification every 2 years.
• AFO recertification every 5 years.
• In-service training as per Washington Administrative Code.

FLSA Status

• Exempt

Salary Grade

• Aquatic Manager

Updated: 12/2015

Building Athletic Director - GHHS

PENINSULA SCHOOL DISTRICT
Job Description

Basic Function

To assist in the implementation of an appropriate and effective athletic program.

Reporting Relationship

• Reports to: Building Principal

Primary Responsibilities

1. Athletic Registration
   • Coordinate athletic registration for all sports each season.
2. Eligibility Roster
   • Prepare eligibility rosters for each sport and send to Principal and District Athletic Director before the first contest.
3. Master Eligibility File
   • Maintain a master eligibility file for all athletes.
4. Budget Coordination
   • Serve as the building athletic budget coordinator.
   • Formulate annual ASB athletic budget recommendations after Principal determines available funds, and submit to Principal for approval.
   • Make district athletic budget recommendations as requested by the District Athletic Director.
5. Equipment Management
   • Coordinate the purchase of equipment as requested by head coaches and approved by Principal.
   • Manage building equipment and facilities.
   • Coordinate care and storage of equipment and annual inventories by head coaches.
6. Facility Scheduling
   • Assist Principal, Activities Coordinator, and Athletic Director in scheduling facilities for turnouts, contests, and community recreation.
   • Coordinate facility care and submit maintenance requests to the appropriate department.
7. Program Development
   • Assist Principal and District Athletic Director in developing and managing an effective athletic program.
8. Staff Management
   • Be actively involved in the hiring, evaluation, retention, and development of qualified coaching and advising staff.
9. Training Participation
   • Assist in developing and participate in workshops, clinics, and in-service training as recommended by the District Athletic Department.
10. Athletic Publicity
    • Promote and coordinate athletic publicity for all sports in the building program.
11. Discipline Procedures
    • Coordinate discipline procedures as outlined in the Athletic Department Manual.
12. Record Keeping
    • Maintain records and submit reports as required by the Principal and District Athletic Director.
13. Game Management
    • Provide game management for all athletic events.
14. Class Coverage
    • Develop a class coverage system for in-season coaches during away games in cooperation with building administration.
15. District Meetings
    • Attend and participate in Peninsula School District Athletic Director meetings.
16. Maintenance Requests
    • Prepare, submit, and monitor work requests for athletic maintenance.
17. Coaches’ Concerns
    • Manage coaches’ concerns and problems within the building.
18. Regulation Compliance
    • Ensure coaches are aware of and comply with WIAA, League, and Peninsula School District rules and regulations.

Primary Working Relationships

• Work with the Principal and District Athletic Director to coordinate the building program with the district athletic program.
• Collaborate with the building coaching staff.
• Promote communication within the staff through regular in-building coaches meetings.
• Provide time for day-to-day management of coaches’ needs and concerns.

Primary Tasks

• Master Athlete File:
  • Develop and maintain a master file verifying:
    • All athletes meet Peninsula School District athletic registration requirements.
    • Every athlete/parent has reviewed the Athletic/Activity Codes and returned a signed registration form.
• Master Coach File:
  • Develop and maintain a master file for building coaches (name, address, phone, assignments, first aid card, expiration date).
• Eligibility Verification:
  • Submit and verify “Athletic Eligibility List and Registration Summary” for each sport to Principal before the first contest of each season. Copy to District Athletic Director.
• Coaching Meetings:
  • Schedule and conduct at least one coaching staff meeting each sport season.
• Documentation Review:
  • Review job description responsibilities, current concerns of Principal and District Athletic Director, and the Coaches’ Manual.
• Eligibility Certification:
  • Obtain certification by the school Registrar of all current eligibility lists for all in-season sports.
• Athletic Inventory:
  • Obtain completed “Peninsula Schools Athletic Inventory” from each head coach at the end of the season and keep on file in the Athletic Director’s office.

Qualifications

• Past experience as a coach/activities supervisor.
• Knowledge of WIAA coaching standards.
• Washington State Teaching Credential.

Updated: 04/2011

Building Athletic Director - PHS

PENINSULA SCHOOL DISTRICT
Job Description

Basic Function

To assist in the implementation of an appropriate and effective athletic program.

Reporting Relationship

• Reports to: Building Principal

Primary Responsibilities

1. Athletic Registration
   • Coordinate athletic registration for all sports during each sports season.
2. Eligibility Roster
   • Ensure eligibility rosters are prepared for each sport and sent to the Principal and District Athletic Director before the first contest.
3. Master Eligibility File
   • Maintain a master eligibility file for all athletes.
4. Budget Coordination
   • Serve as building athletic budget coordinator.
   • Formulate annual ASB athletic budget recommendations after the Principal determines available funds, and submit to the Principal for approval.
   • Make district athletic budget recommendations as requested by the District Athletic Director.
5. Equipment Management
   • Coordinate the purchase of equipment as requested by head coaches and approved by the Principal.
   • Manage building equipment and facilities.
   • Coordinate care and storage of equipment and formulation of annual inventories by head coaches.
6. Facility Scheduling
   • Assist the Principal, Activities Coordinator, and Athletic Director in scheduling facilities for turnouts, interscholastic contests, and community recreation.
   • Coordinate care of facilities and submit maintenance requests through the building administration to the appropriate department.
7. Program Development
   • Assist the Principal and District Athletic Director in developing and managing an effective athletic program.
8. Staff Management
   • Be actively involved in the hiring, evaluation, retention, and development of qualified coaching and advising staff.
9. Training Participation
   • Assist in developing and participate in program workshops, clinics, and in-service training as recommended by the District Athletic Department.
10. Athletic Publicity
    • Promote and coordinate athletic publicity for all sports in the building program.
11. Discipline Procedures
    • Coordinate discipline procedures as outlined in the Athletic Department Manual.
12. Record Keeping
    • Maintain records and submit reports as required by the Principal and District Athletic Director.
13. Game Management
    • Provide game management for all athletic events.
14. Class Coverage
    • Develop a class coverage system for in-season coaches for away games in cooperation with the building administration.
15. District Meetings
    • Attend and participate in Peninsula School District Athletic Director meetings.
16. Maintenance Requests
    • Prepare, submit, and monitor work requests for athletic maintenance.
17. Coaches’ Concerns
    • Manage coaches’ concerns and problems within the building.
18. Regulation Compliance
    • Ensure coaches are kept aware of and comply with WIAA, League, and Peninsula School District rules and regulations.

Primary Working Relationships

• Work with the Principal and District Athletic Director to coordinate the building program with the district athletic program.
• Collaborate with the building coaching staff.
• Promote communication within the staff by conducting regular in-building coaches meetings.
• Provide time for day-to-day management of coaches’ needs and concerns.

Primary Tasks

• Master Athlete File:
  • Develop and maintain a master file for athletes prior to participation that verifies:
    • All athletes have met all requirements for Peninsula School District athletic registration.
    • Every athlete/parent has reviewed the Athletic/Activity Codes and returned a parent-signed registration form acknowledging review.
• Master Coach File:
  • Develop and maintain a master file for building coaches (name, address, phone, assignments, first aid card, expiration date).
• Eligibility Verification:
  • Submit and verify “Athletic Eligibility List and Registration Summary” for each sport to the Principal before the first contest of each season. Send a copy to the District Athletic Director.
• Coaching Meetings:
  • Schedule and conduct a minimum of one coaching staff meeting each sport season.
• Documentation Review:
  • Review job description responsibilities, current concerns of the Principal and District Athletic Director, and the Coaches’ Manual.
• Eligibility Certification:
  • Obtain certification by the school Registrar of all current eligibility lists for all in-season sports.
• Athletic Inventory:
  • Obtain completed “Peninsula Schools Athletic Inventory” from each head coach at the end of the season and keep it on file in the Athletic Director’s office.

Qualifications

• Past experience as a coach/activities supervisor.
• Knowledge of WIAA coaching standards.
• Washington State Teaching Credential.

Updated: 04/2011

Business Services Manager

PENINSULA SCHOOL DISTRICT
Job Description

Purpose Statement

This position manages the accounting and business functions of the district to provide the best possible educational services with the financial resources available. It oversees accounting and budgeting systems that are ethical, accountable, and responsive to the informational needs within the district and the community.

Reports To

• Chief Financial Officer

Essential Functions

1. Budget Development

   • Responsible for detailed budget development and maintaining budget updates for all district funds to meet State and Federal budgeting requirements.

2. Expenditure Monitoring

   • Monitors expenditures to ensure budgets and transactions are within assigned allocations, following state and/or federal rules and regulations for budget control.

3. Accounting Management

   • Manages and coordinates district accounting functions to adequately record all financial transactions within all district funds as directed in the State Accounting Manual, ensuring compliance with generally accepted accounting principles.

4. Cash Management

   • Supervises the collection, safekeeping, and distribution of all funds to ensure proper cash management systems and controls are in place.

5. Investment Management

   • Manages monthly investments to maintain and promote positive investment earnings from district financial resources. Performs monthly reconciliations of general ledger accounts to ensure accurate balances and maintain positive internal controls over daily accounting functions.

6. Audit Support

   • Provides support for internal and external auditing of all district accounts to maintain compliance with state and federal financial accountability regulations.

7. Training and Support

   • Provides training and support to school/department personnel to ensure compliance with state and federal accounting regulations, district policy and procedures, and business services functions.

8. Financial Reporting

   • Prepares monthly and annual financial reports for the Board of Directors to provide standardized financial reporting of district activities as directed by state accounting manual and laws.

9. Presentation of Financial Information

   • Provides financial and budget information through various presentations to the Board of Directors and other groups, promoting financial accountability of the district in a transparent manner.

10. Policy Development

    • Assists with updating, recommending new, maintaining, and implementing district policies and procedures to improve business practices or create compliance with state and federal regulations.

11. Worksite Presence

    • Maintains a consistent presence at the assigned worksite and regularly works hours specified under contract.

12. Professional Interaction

    • Interacts professionally with students, staff, and members of the public.

13. Policy Compliance

    • Complies with all district policies.

14. Additional Duties

    • Performs other related duties as assigned to ensure the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications

Skills, Knowledge, and Abilities

• Skills:

  • Required to perform multiple, technical tasks and periodically upgrade skills to meet changing job conditions. Specific skills include operating standard office equipment and utilizing pertinent software applications, planning and managing multiple projects, developing and administering budgets, and fostering effective working relationships.

• Knowledge:

  • Required to perform higher-level math, review and interpret technical information, write technical materials, and analyze situations. Specific knowledge includes understanding educational systems/Washington State K-12 regulations, generally accepted accounting procedures, and excellent oral and written communication skills.

• Ability:

  • Required to schedule activities, gather and classify data, and work independently with flexibility. Must analyze data and utilize job-related equipment, solve problems, and communicate effectively with diverse groups. Attendance at evening and weekend meetings, retreats, trainings, and conferences is expected.

Responsibilities

• Working independently under broad organizational guidelines to achieve unit objectives.
• Managing major organizational components and supervising the use of funds for multiple departments.
• Utilizing significant resources from other work units regularly to perform job functions, impacting the organization’s services significantly.

Working Environment

• The job requires some lifting, carrying, pushing, and/or pulling, and significant fine finger dexterity. Generally, the position requires 50% sitting, 25% walking, and 25% standing, performed in a clean and healthy environment.

Experience

• Four years of increasingly responsible experience in business or financial management, including accounting, finance, treasury, and budget responsibilities, with a minimum of two years in a supervisory role. Knowledge of school district accounting principles is required.

Education

• BA/BS degree in Accounting, Business Administration, Finance, or a closely related field, or an AA degree in Accounting with two years of experience in accounting, treasury, or fiscal management.

Required Testing

• None specified.

Certificates & Licenses

• Valid Driver’s License and evidence of insurability. Certified Public Accountant license preferred.

Continuing Education/Training

• None specified.

Clearances

• Criminal Justice Fingerprint/Background Clearance.

FLSA Status

• Exempt.

Salary Grade

• Business Services Manager.

Human Resources Supervisor

PENINSULA SCHOOL DISTRICT
Job Description

Purpose Statement

This position serves as the lead coordinator of Human Resources and assists with a wide variety of personnel functions. Evaluates college transcripts, determines salary placement for administrative and certified employees, assists with staffing and budget, maintains confidential certificated staff employee files, and participates in decisions regarding personnel matters. Assists administrators and legal counsel in establishing and setting procedure guidelines for reduction-in-force.

Reports To

• Human Resources Manager

Essential Functions

1. Transcript Evaluation

   • Evaluates college transcripts and clock hours, verifies prior teaching and/or administrative experience based on specific criteria set by SPI; verifies former employees' teaching and/or administrative experience for other districts as requested; determines proper salary placement; responsible for calculating salary increases for administrators to issue contracts and establish appropriate salary schedules.

2. Reduction-in-Force Coordination

   • Meets and confers with the manager of Human Resources and legal counsel to establish guidelines and procedures for reduction-in-force of both certified and classified staff according to various negotiated agreements. Coordinates the process and assists with implementation to ensure accuracy, researching and confirming seniority dates and years of experience after releasing the information.

3. Employee Recall Process

   • Confers and discusses with the manager of Human Resources and legal counsel to establish the process of recalling employees based on various criteria; establishes recall lists to verify that employees to be recalled meet necessary requirements such as proper endorsements and skill levels; assumes the major role in the actual recalling of certificated staff.

4. Confidential Material Preparation

   • Researches and compiles facts, prepares a variety of confidential materials for budget preparation, negotiations, grievances, arbitrations, hearings, and court cases. Keeps informed of District and State rules and regulations regarding public records, disclosure of such records, and current state certification requirements to ensure compliance.

5. Staffing and Budget Assistance

   • Assists with the staffing and budgeting process regarding certificated staffing allocations based on enrollment to maintain control and assure that staffing stays within building allocations; distributes allocation materials in a timely manner.

6. Discipline Plan Compilation

   • Assists with compiling information to place employees, both certificated and classified, on a discipline plan for improvement to ensure District policies are followed as well as negotiated contractual language.

7. New Hire Onboarding

   • Responsible for signing up all new certificated hires; reviews various district policies and association agreements; establishes salary placement, issuing and signing all interim temporary teacher contracts to ensure all required district, state, and federal paperwork is documented and on file.

8. Affirmative Action Reporting

   • Compiles information for affirmative action reporting to prepare documents as required.

9. S-275 State Report Compilation

   • Responsible for compiling accurate information for the certificated portion of the S-275 State report, which is used by the legislative evaluation and accountability program committee to analyze staff experience and education for determining appropriations for K-12 education; submits initial report and updates information according to guidelines and timelines set forth by OSPI; coordinates with state auditors.

10. Data Submission for Surveys

    • Compiles facts and figures for various state, federal, and other district surveys, including SIRS; submits in a timely manner.

11. Worksite Presence

    • Maintains a consistent presence at assigned worksite and regularly works hours specified under contract.

12. Professional Interaction

    • Professionally interacts with students, staff, and members of the public.

13. Policy Compliance

    • Complies with all District policies and Code of Professional Conduct.

14. Collaboration

    • Collaborates with others to implement and maintain services and/or programs.

15. Additional Duties

    • Performs other related duties as assigned to ensure the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications

Skills, Knowledge, and Abilities

• Skills:

  • Required to perform multiple, technical tasks and periodically upgrade skills to meet changing job conditions. Specific skills include operating standard office equipment and utilizing pertinent software applications, planning and managing multiple projects, developing and administering budgets, and developing effective working relationships.

• Knowledge:

  • Required to perform algebra and/or geometry, review and interpret highly technical information, write technical materials, and analyze situations. Specific knowledge includes understanding educational systems/Washington State K-12 regulations, theory of collective bargaining and contract administration, human resources processing and procedures, excellent oral and written communications, organizational and time management, conflict resolution skills, pertinent codes, policies, regulations, and current technology.

• Ability:

  • Required to schedule activities, gather and classify data, and work independently with flexibility. Must analyze data and utilize job-related equipment, solve problems, and communicate effectively with diverse groups. Attendance at evening and weekend meetings, retreats, trainings, and conferences is expected.

Responsibilities

• Working independently under broad organizational guidelines to achieve unit objectives.
• Managing major organizational components and supervising the use of funds for multiple departments.
• Utilizing significant resources from other work units regularly to perform job functions, impacting the organization’s services significantly.

Working Environment

• The job requires some lifting, carrying, pushing, and/or pulling, and significant fine finger dexterity. Generally, the position requires 50% sitting, 25% walking, and 25% standing, performed in a clean and healthy environment.

Experience

• Two years of college or more or equivalent experience in human resources procedures and record-keeping. Knowledge of school district policies and procedures and personnel office management preferred.

Education

• Two years of college or more preferred.

Required Testing

• None specified.

Certificates & Licenses

• Valid Driver’s License and evidence of insurability.

Continuing Education/Training

• None specified.

Clearances

• Criminal Justice Fingerprint/Background Clearance.

FLSA Status

• Exempt.

Approval Date

• 6/12/12.

Salary Grade

• Human Resources Supervisor.

Payroll & Benefits Supervisor

PENINSULA SCHOOL DISTRICT
Job Description

PURPOSE STATEMENT

This position was established for the purpose of ensuring the accuracy and compliance of preliminary and final payroll reports, timesheets, and spreadsheets; assuring accurate program and funds distribution; providing federal, state, and district personnel with requested information necessary for timely and accurate payroll payment of district employees; administering the benefits program; and directing other employees as required, demonstrating a commitment to customer service.

REPORTING RELATIONSHIP

• This job reports to the Director of Finance.

ESSENTIAL FUNCTIONS

1. Audit Assistance

   • Assists auditors by providing supporting documentation and/or information on internal processes required for the audit.

2. Liaison Coordination

   • Maintains liaison between payroll and human resources to coordinate activities and resolve problems.

3. Staff Supervision

   • Supervises payroll staff; trains, cross-trains, and evaluates for maintaining an efficient quality payroll team.

4. Insurance Payments

   • Authorizes monthly payments to insurance companies to ensure ongoing insurance coverage for employees and their families.

5. Data Compilation

   • Compiles statistical and payroll data from various sources (e.g. timesheets, salary adjustments, tax deposits, benefits) to provide summaries to personnel and ensure compliance with established guidelines.

6. Conferring with Agencies

   • Confers with various internal and external parties (city/state/federal agencies) to ensure accurate payroll processing.

7. Payroll Preparation

   • Coordinates preparation of monthly payroll to ensure timely and accurate compensation of employees.

8. Documentation Procedures

   • Informs personnel and/or carriers and financial institutions regarding required documentation and/or procedures necessary to complete transactions.

9. Record Maintenance

   • Maintains a wide variety of payroll information, files, and records to ensure the availability of documentation and compliance with established policies and regulatory guidelines.

10. Activity Monitoring

    • Monitors assigned payroll activities and/or program components to ensure compliance with established financial, legal, and administrative requirements.

11. Participation in Training

    • Participates in meetings, in-service training, workshops, etc. to convey and/or gather information required to perform job functions.

12. General Clerical Functions

    • Performs general clerical functions (e.g. scheduling, copying, faxing, data entry, filing, typing, answering telephone, greeting individuals) to support office operations.

13. Document Preparation

    • Prepares a variety of payroll-related documents (e.g. invoices for overpayments, retirement plan transfers, payroll register, stop payments, W-2 controls, worker’s compensation reports, memos, letters, sub reports, garnishments, child support payments, dues to associations, tax shelters, EOM reports) to document activities and convey information.

14. Document Processing

    • Processes a wide variety of payroll documents and materials (e.g. timesheets, withholding information, COBRA, employee contributions) to disseminate, update information, and authorize timely payment to appropriate parties. Reconciles payroll account balances (e.g. timesheets, direct deposits, wage attachments, benefits) to maintain accurate account balances and comply with established guidelines.

15. Discrepancy Research

    • Researches discrepancies in payroll information and/or documentation (e.g. timesheets, leave time) to ensure accuracy and adherence to procedures prior to processing. Resolves discrepancies with payroll and/or benefit information and/or documentation to ensure accuracy of records and employee payments.

16. Inquiry Response

    • Responds to inquiries regarding payroll procedures (e.g. wage levies and garnishments, savings, contributions, direct deposits) to provide necessary information for making decisions and assisting employees.

17. Insurance Review

    • Reviews payroll and a variety of insurance-related information (e.g. payroll reports, medical/dental/vision/disability billing forms, carrier forms, COBRA requirements) to ensure accuracy of payroll and insurance records.

18. Worksite Presence

    • Maintains a consistent presence at assigned worksite and regularly works hours specified under contract.

19. Professional Interaction

    • Professionally interacts with students, staff, and members of the public.

20. Policy Compliance

    • Complies with all District policies and the Code of Professional Conduct.

21. Collaboration

    • Collaborates with others to implement and maintain services and/or programs.

22. Additional Duties

    • Performs other related duties as assigned to ensure the efficient and effective functioning of the work unit.

JOB REQUIREMENTS: MINIMUM QUALIFICATIONS

Skills, Knowledge, and Abilities

• Skills:

  • Required to perform single, technical tasks with a potential need to upgrade skills to meet changing job conditions. Specific skills include preparing and maintaining accurate records and using pertinent software applications.

• Knowledge:

  • Required to perform algebra and/or geometry, read a variety of manuals, write documents following prescribed formats, and present information. Knowledge includes principles and techniques involved in payroll preparation, monitoring and control; labor contracts and their impact on payroll; and State Education Codes and other applicable laws.

• Ability:

  • Required to schedule activities, gather, collate, and classify data, and use job-related equipment. Flexibility is necessary to work with others in various circumstances, analyze data using defined processes, and operate equipment using defined methods. Problem-solving is required to identify issues and create action plans, often requiring independent interpretation of guidelines.

Responsibility

• Responsibilities include working under limited supervision following standardized practices; leading, guiding, and coordinating others; and tracking budget expenditures. Utilization of some resources from other work units is often required to perform job functions, with continual opportunity to impact the organization’s services.

Working Environment

• The job requires occasional lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally, the job requires 60% sitting, 20% walking, and 20% standing, performed in a clean and healthy environment.

Experience

• Job-related experience with four years of increasing responsibility in payroll and benefits is required. School district payroll and supervisory experience preferred.

Education

• BA/BS degree in Accounting preferred.

Required Testing

• None specified.

Certificates & Licenses

• Valid Driver’s License and evidence of insurability.

Continuing Education/Training

• None specified.

Clearances

• Criminal Justice Fingerprint/Background Clearance.

FLSA Status

• Exempt.

Salary Grade

• Payroll & Benefits Supervisor.

Updated

• 07/2012.

SCHOOL BUS DRIVER

PENINSULA SCHOOL DISTRICT
Job Description

JOB SUMMARY

This position safely operates school buses under all types of weather conditions, including but not limited to fog, rain, sleet, snow, and ice. Responsibilities include transporting students and other authorized persons over regular “to and from school” routes, and on field, co-curricular, and special or extra activity trips as authorized by school district officials.

REPORTING RELATIONSHIPS

• Reports to Transportation Supervisor and/or designee.

DUTIES AND RESPONSIBILITIES

1. Drives school bus on scheduled routes and/or on all types of trips in support of district-approved activities, both within and outside the school district boundaries.

2. Operates and services all school bus equipment and accessories, including but not limited to fire extinguishers, highway warning kits, snow chains, sanders, first aid kits, etc.

3. Conducts pre-trip and post-trip inspections (cleans school buses, including interior/exterior sweeping and washing).

4. Maintains control of student passengers as related to safety and behavior. Reports unsafe actions or conditions which require the attention of any person other than the driver.

5. Successfully completes school bus driver training programs and courses established by the State Superintendent of Public Instruction, and completes training programs and courses offered by Peninsula School District’s Transportation Department.

6. Completes legible and accurate forms, records, timesheets, trip requests, route studies, trouble reports, misconduct reports, accident reports, and other clerical-type activities as required. Completes forms, records, and reports as required by State or local school district policies.

7. Operates all hand and foot controls installed in a school bus as required by Washington State (minimum) School Bus Specification. Operates a school bus in accordance with the laws of the State of Washington and policies promulgated by the Superintendent of Public Instruction.

8. Performs required operational and safety inspections of the school bus and related equipment.

9. Maintains effective working relationships with students, parents, staff, and the general public.

10. Possesses sufficient strength and agility to assist ill or physically impaired students to enter or exit a school bus through the passenger service door; able to move about in an overturned bus; provides assistance to students in evacuating the bus. Has no physical limitations that would prevent satisfactory performance of job duties.

11. Performs basic first aid and CPR as appropriate.

12. Performs other school bus driver-related duties as assigned.

AFFILIATION

• PSE-Bus Drivers

FLSA

• Covered

MINIMUM QUALIFICATIONS

• Must not have been convicted of any violation of law involving physical molesting, abuse, injury, or neglect of a minor.
• Applicants whose abstracts show convictions of driving while intoxicated, reckless driving, negligent driving, or hit and run should not be considered for employment.

Education and Experience

• High school graduation or equivalent and demonstrated skill in reading, writing, and communication; and five years of prior driving experience.

Knowledge, Skills, and Abilities

• Above-average knowledge and skill of equipment operation.
• Knowledge of or ability to learn area and routes of school district buses.
• Knowledge of policy and procedures of the district's Transportation Department.
• Ability to communicate clearly with students, parents, staff, and the general public.
• Ability to maintain effective working relationships with students, parents, staff, and the general public.
• Sufficient strength and agility to lift and carry ill or physically impaired students.
• Excellent hearing and vision capabilities.

Licenses/Special Requirements

• Valid Washington State driver’s license with commercial driver endorsement.
• Must be 21 years of age.
• Complete physical certifying medical ability to drive a school bus.
• School bus driver’s certificate.
• Driving abstract from the Department of Licensing.
• Successful completion of school bus driver training programs as established by the State Superintendent of Public Instruction and training programs offered by the district’s Transportation Department.
• Complete training in first aid and CPR as required by the district.

SUMMARY

The job of a school bus driver is complex. An analysis of the duties of the school bus driver shows that they must have certain knowledge, skills, and understanding. The driver must operate a motor vehicle, deal with students, parents, the public, and school authorities. Drivers must prepare reports and know and observe rules and regulations governing the performance of their duties. In the event of an emergency, the driver must know how to render first aid to the injured, make proper reports of accidents, safeguard other vehicles, and perform other duties as situations require. Such varied responsibilities are indicative of the necessary qualifications of a school bus driver.

• Under Washington State law, there are a number of requirements that a person must meet in order to qualify as a school bus driver candidate. Once it has been established that a person meets these qualifications, then additional district requirements must be met.

Updated

• 01/1994.

SHOP FOREMAN – BUS GARAGE

PENINSULA SCHOOL DISTRICT
Job Description

JOB SUMMARY

Responsible for the overall direction and supervision of bus and support vehicle maintenance activities including, but not limited to vehicle preventative maintenance and repair, shop safety, environmental compliance, inventory control and purchasing, and managing within budgetary guidelines. Recommends discipline regarding hiring and firing.

REPORTING RELATIONSHIP

• Reports to Transportation Supervisor.

DUTIES AND RESPONSIBILITIES

1. Assigns daily work priorities in the repair and preventative maintenance of district vehicles.

2. Communicates with operations to understand and support daily fleet needs.

3. Conducts shop safety meetings. Orders, receives and authorizes payment of parts and supplies; controls and manages inventory; evaluates and recommends tool and equipment needs.

4. Trains mechanics in the technical skills required to perform daily tasks.

5. Understands, teaches, and monitors best management practices (BMPs) in the handling of fuel, hazardous waste, and stormwater management.

6. Sets standards of repair quality and shop cleanliness; may be required to maintain and repair vehicles.

7. Ensures efficient utilization of labor and district resources.

8. Writes repair orders, reviews records, and maintenance vehicle files.

9. Responsible for security of the building.

10. Assists in developing bids for bulk purchases and new vehicles. Participates in evaluating bids.

AFFILIATION

• PSE – Transportation Mechanics

FLSA

• Covered

MINIMUM QUALIFICATIONS

Education & Experience:

• High school diploma; AA degree (preferable in engineering-related studies). Graduation from vocational institute and journeyman level work experience may be substituted.

Allowable Substitution:

• Alternative combinations of technical training and work experience will be evaluated by the Personnel Office for comparability.

Knowledge, Skills & Ability

• Experience in repair of all vehicular equipment.
• Experience in all areas of preventive maintenance.
• Experience in troubleshooting equipment problems.
• Experience in the operation of various tools and equipment as required.
• Experience in maintenance and repair procedures.
• Experience in ability to make major repairs as required.
• Experience in replacing major assemblies and components without supervision.
• Ability to lift heavy objects.
• Ability to read and comprehend technical manuals.
• Ability to communicate verbally and in writing.
• Ability to establish and maintain effective working relationships.

Licenses/Special Requirements

• Valid Washington State Driver’s License with an Intermediate or Combination endorsement (commercial driver’s license required).
• Possess a set of basic automotive mechanic hand tools and storage cabinet.

Updated

• 01/1994.

DRIVER TRAINER

PENINSULA SCHOOL DISTRICT
Job Description

JOB SUMMARY

The Driver Trainer assists in planning, coordinating, and conducting training for all school bus driver authorization, and may train others to drive district vehicles. Responsibilities also include recommendations regarding the skills of bus driver applicants; observations and assistance to trainees and regular school bus drivers; and assistance to the Director of Transportation in operation matters.

REPORTING RELATIONSHIP

• Reports to Transportation Director.

DUTIES AND RESPONSIBILITIES

1. Responsible for assisting drivers with student bus behavior management.

2. Assists in planning and scheduling entry level and the annual in-service training programs for authorized school bus drivers.

3. Assists in interviews and processing of applicants, with questions and endorsements needed prior to training.

4. Implements, conducts, and/or oversees elements of authorized training program.

5. Assesses trainees’ abilities to meet acceptable standards and makes recommendations for further training or discontinuing training.

6. Performs probationary observations of drivers, including observation reports.

7. Keeps informed of current issues regarding transportation operations.

8. Performs observations, “ride alongs,” and assists drivers with concerns and makes suggestions for school bus drivers.

9. Assists in implementing retraining for drivers.

10. Be willing to substitute drive as needed.

11. May attend training sessions, meetings, and workshops as required.

12. Assists in organizing and implementing safety training at mandatory safety meetings.

13. Assists in yearly on-the-road/behind-the-wheel training of drivers.

14. Performs other duties as assigned.

WORKING CONDITIONS

• May need to work a flexible work schedule.

AFFILIATION

• PSE – BUS DRIVER

FLSA

• Covered

MINIMUM QUALIFICATIONS

Education and Experience:

• High school graduation or equivalent with five years of experience in pupil transportation.

Knowledge, Skills and Abilities

• Ability to instruct new and on-staff personnel in all areas of bus equipment operation, function, and handling.
• Ability to work in an atmosphere where interruptions occur frequently and priorities are subject to change.
• Ability to meet the physical and mental standards necessary to perform the duties, tasks, and responsibilities of a school bus driver.
• Ability to operate standard office equipment.
• Effective oral and written communication skills.
• Ability to perform basic mathematical calculations.
• Ability to read and interpret road and street maps.
• Ability to interpret rules and laws.
• Ability to make sound, appropriate decisions.
• Ability to maintain strict confidentiality.
• Ability to handle distraught and difficult people effectively.
• Ability to operate a computer and various software.
• Ability to work effectively under pressure.
• Ability to establish and maintain effective working relationships with staff, parents, and the general public.

Licenses/Special Requirements

• Possess a valid Washington State driver’s license with Commercial Driver’s License.
• Class B / P1 passenger vehicle and “S” School Bus endorsement.
• Possess Washington State School Bus Driver’s Certificate.
• Possess a current first aid card.
• Possess a School Bus Driver Instructor Endorsement.

Updated

• 11/2014.

BUS MECHANIC / CLASS I

PENINSULA SCHOOL DISTRICT
Job Description

JOB SUMMARY

Perform journeyman level work in the repair, service, and maintenance of vehicular equipment and school buses.

REPORTING RELATIONSHIP

• Reports to Shop Foreman.

DUTIES AND RESPONSIBILITIES

1. Diagnoses and repairs mechanical, electrical, and engine defects in buses and other automotive equipment.

2. Overhauls or assists in rebuilding engines, differentials, brake systems, and other major components by repair and replacement of parts.

3. Repairs alternators and all other electrical components utilizing test equipment as required.

4. Performs general tune-ups, utilizing diagnostic equipment.

5. Makes roadside repairs as required.

6. Repairs and replaces seats, glass, sheet metal, latches, and other body components and assemblies.

7. Changes oil and filters, installs anti-freeze and snow chains, repairs tires, adjusts brakes, lubricates chassis, wheel bearings, and other assemblies as required. Performs all required preventive maintenance and regular vehicle safety inspections.

8. Operates battery chargers, compression gauges, torque wrenches, welders, jacks, porta-power, compressors, drills, presses, air and battery powered wrenches, small lathe, and other tools, equipment, and machines required for performing repair and maintenance of motor vehicles.

9. Be familiar with computer systems and automotive diagnostic equipment.

10. Assists in cleaning and organization of the shop, parts room, and other areas of the maintenance facility. Must keep work area free of debris to maintain a safe working environment.

11. Completes vehicle maintenance forms and records; i.e. computer-generated work orders, etc.

12. Performs related duties as assigned.

AFFILIATION

• PSE – Transportation Mechanics

FLSA

• Covered

MINIMUM QUALIFICATIONS

Education & Experience:

• High school graduation or equivalent and four years of experience in a heavy-duty truck or bus shop facility.

Allowable Substitution:

• Alternative combinations of technical training and work experience will be evaluated by the Personnel Office for comparability.

Knowledge, Skills & Ability

• Knowledge and experience of automotive equipment.
• Ability to perform preventive maintenance procedures, either alone or under direct supervision.
• Ability to help troubleshoot equipment problems.
• Ability to operate various tools and equipment as required.
• Ability to lift heavy objects.
• Knowledge and experience in maintenance and repair procedures.
• Knowledge of safety requirements.
• Ability to read and comprehend technical manuals.
• Ability to make repairs as required.
• Ability to assist in replacing major assemblies and components under direct supervision.
• Ability to establish and maintain effective working relationships.

Licenses/Special Requirements

• Valid Washington State Driver’s License with an Intermediate or Combination endorsement (commercial driver’s license required).
• Ability to pass a random (federally mandated) drug screening to maintain a class B endorsement.
• Complete district-offered training to obtain a district-required First Aid card.
• Complete district-offered training to obtain a forklift operator certification.
• Possess a set of basic automotive mechanic hand tools and storage cabinet.

Updated

• 07/2016.

BUS MECHANIC / CLASS II

PENINSULA SCHOOL DISTRICT
Job Description

JOB SUMMARY

Perform apprentice or journeyman level work in the repair, service, and maintenance of school buses and related vehicular equipment.

REPORTING RELATIONSHIP

• Reports to Shop Foreman.

DUTIES AND RESPONSIBILITIES

1. Assists in diagnosis and repair of mechanical, electrical, and engine defects in school buses and other automotive equipment.

2. Overhauls, repairs, rebuilds, or replaces differentials, brake systems, and other major components under supervision.

3. Rebuilds engines and transmissions by repair or replacement within capabilities under supervision.

4. Repairs alternators and other electrical components utilizing testing devices and machine equipment as required.

5. Performs general tune-ups on all related vehicular equipment under supervision.

6. Makes minor roadside repairs as required or conveys information to the shop supervisor.

7. Repairs and replaces seats, glass, sheet metal, latches, and other body components and assemblies.

8. Assists or repairs, fills, and paints, within capabilities, damaged body components.

9. Changes oil and filters, installs anti-freeze and snow chains, adjusts brakes, lubricates chassis, wheel bearings, and other assemblies, including washing and cleaning of all engines and major components.

10. Performs all required preventive maintenance and regular bus safety inspections.

11. Cleans and organizes shop and other maintenance facilities.

12. Operates battery chargers, compression gauges, torque wrenches, welding equipment with capabilities, grinders, timing lights, hoists, jacks, porta-power, pump, compressors, drilling presses, air wrenches, and other tools, equipment, and machines required for repair and maintenance of motor vehicles.

13. Performs related duties as assigned.

AFFILIATION

• PSE – Transportation Mechanics

FLSA

• Covered

MINIMUM QUALIFICATIONS

Education & Experience:

• High school graduation or equivalent and two to four years of experience in a heavy-duty truck or bus shop facility.

Allowable Substitution:

• Alternative combinations of technical training and work experience will be evaluated by the Personnel Office for comparability.

Knowledge, Skills & Ability

• Knowledge and experience of automotive equipment.
• Ability to perform preventive maintenance procedures, either alone or under direct supervision.
• Ability to help troubleshoot equipment problems.
• Ability to operate various tools and equipment as required.
• Ability to lift heavy objects.
• Knowledge and experience in maintenance and repair procedures.
• Knowledge of safety requirements.
• Ability to read and comprehend technical manuals.
• Ability to make repairs as required.
• Ability to assist in replacing major assemblies and components under direct supervision.
• Ability to establish and maintain effective working relationships.
• Ability to safely operate a forklift.

Licenses/Special Requirements

• Valid Washington State Driver’s License with a class B commercial endorsement or the ability to complete the district-offered training to obtain a class B endorsement.
• Ability to pass a random (federally mandated) drug screening to maintain a class B endorsement.
• Complete district-offered training to obtain a district-required First Aid card.
• Complete district-offered training to obtain a forklift operator certification.
• Possess a set of basic automotive mechanic hand tools and storage cabinet.

Updated

• 07/2016.

BUS MECHANIC / CLASS III

PENINSULA SCHOOL DISTRICT
Job Description

JOB SUMMARY

Performs preventive maintenance and operational safety inspections on the school bus fleet and related vehicular equipment; regularly fuels and services school buses.

REPORTING RELATIONSHIP

• Reports to Transportation Supervisor.

DUTIES AND RESPONSIBILITIES

1. Fuels and performs service island tasks as assigned; lubricates buses and other automotive equipment. Lubrication to include chassis lube, oil and filter changes, gearbox fill or drain and flush, wheel bearing pack, air cleaner service, and all other lubricating procedures as required.

2. Verifies operational safety of equipment and devices such as brakes, clutch, lights, mirrors, glass, fire extinguishers, first-aid kits, highway warning kits, horn, warning lights and buzzers, emergency exits, wipers, signs, tires, etc.

3. Changes and repairs tires; performs complete battery service and brake adjustments.

4. Installs anti-freeze; services cooling systems (fill, drain, and flush); inspects and replaces hoses, caps, valves, etc., as required.

5. Assists journeyman mechanics in overhaul, rebuilding, and replacing major assemblies and components.

6. Makes minor repairs by replacing lights, spark plugs, ignition parts, latches, and switches as required.

7. Operates lubrication equipment, hoist, compressor, battery charger, diagnostic equipment, headlight adjustment machine, alignment board, spark plug tester, drills, presses, air wrenches, and other tools and equipment as required in the performance of assigned duties.

8. Drives service truck for parts pick-up, towing, and roadside service as required.

9. Assists in cleaning and organization of the shop, parts room, and other maintenance facilities.

10. Performs related duties as assigned.

AFFILIATION

• PSE – Transportation Mechanics

FLSA

• Covered

MINIMUM QUALIFICATIONS

Education & Experience:

• High school graduation or equivalent and two years’ general experience in service station type automotive maintenance, plus one year related experience on buses, trucks, or other heavy-duty and special vehicular equipment.

Allowable Substitution:

• Alternative combinations of technical training and work experience will be evaluated by the Personnel Office for comparability.

Knowledge, Skills & Abilities

• Knowledge of automotive equipment.
• Ability to perform minor preventive maintenance either alone or under direct supervision.
• Ability to help troubleshoot equipment problems.
• Ability to operate various tools and equipment as required.
• Ability to lift heavy objects.
• Knowledge of maintenance and repair procedures.
• Knowledge of safety requirements.
• Ability to make minor repairs as required.
• Ability to assist in replacing major assemblies and components under direct supervision.
• Ability to drive service truck.
• Ability to establish and maintain effective working relationships.

Licenses/Special Requirements

• Valid Washington State Driver’s License with an Intermediate or Combination endorsement (commercial driver’s license preferred).
• Possesses a set of basic automotive mechanic hand tools and storage cabinet.

Updated

• 01/1994.

BUS MECHANIC / CLASS III / FUELER

PENINSULA SCHOOL DISTRICT
Job Description

JOB SUMMARY

Regularly fuels and services school buses; performs preventive maintenance and operational safety inspections on the school bus fleet and related vehicular equipment.

REPORTING RELATIONSHIP

• Reports to Shop Foreman.

DUTIES AND RESPONSIBILITIES

1. Fuels and performs service island tasks as assigned; verifies operational safety of equipment and devices such as brakes, clutch, lights, mirrors, glass, fire extinguishers, first-aid kits, highway warning kits, horn, warning lights and buzzers, emergency exits, wipers, signs, tires, etc.

2. Lubricates buses and other automotive equipment. Lubrication to include chassis lube, oil and filter changes, gearbox fill or drain and flush, wheel bearing pack, air cleaner service, and all other lubricating procedures as required.

3. Changes and repairs tires; performs complete battery service and brake adjustments.

4. Installs anti-freeze; services cooling systems (fill, drain, and flush); inspects and replaces hoses, caps, valves, etc., as required.

5. Makes minor repairs by replacing lights, spark plugs, ignition parts, latches, and switches as required. Operates lubrication equipment, hoist, air compressor, battery charger, diagnostic equipment, headlight adjustment machine, drills, presses, air wrenches, and other tools and equipment as required in the performance of assigned duties.

6. Drives service truck for parts pick-up and roadside service as required.

7. Assists in cleaning and organization of the shop, parts room, and other maintenance facilities.

8. Performs related duties as assigned.

AFFILIATION

• PSE – Transportation Mechanics

FLSA

• Covered

MINIMUM QUALIFICATIONS

Education & Experience:

• High school graduation or equivalent and general experience in service station type automotive maintenance.

Allowable Substitution:

• Alternative combinations of technical training and work experience will be evaluated by the Human Resources Office for comparability.

Knowledge, Skills & Abilities

• Knowledge of automotive equipment.
• Ability to perform minor preventive maintenance either alone or under direct supervision.
• Ability to help troubleshoot equipment problems.
• Ability to operate various tools and equipment as required.
• Ability to lift heavy objects.
• Knowledge of maintenance and repair procedures.
• Knowledge of safety requirements.
• Ability to make minor repairs as required.
• Ability to drive service truck.
• Ability to establish and maintain effective working relationships.

Licenses/Special Requirements

• Valid Washington State Driver’s License with the ability to acquire a commercial driver’s license with a school bus endorsement.
• Possess a set of basic automotive mechanic hand tools and storage cabinet.

Updated

• 10/2005.

LEAD BUS MECHANIC

PENINSULA SCHOOL DISTRICT
Job Description

JOB SUMMARY

Provides direction and leadership to shift mechanics. Ensures standards of repair and maintains quality control. Communicates with operations personnel and drivers. Performs journeyman level work in the repair, service, and maintenance of school buses and related vehicular equipment.

REPORTING RELATIONSHIP

• Reports to Shop Supervisor.

DUTIES AND RESPONSIBILITIES

1. Implements p.m. schedule; schedules and assigns repair on assigned shift; communicates with dispatch. Diagnoses and repairs mechanical, electrical, and engine defects in buses and other automotive equipment; evaluates driver defect reports.

2. Overhauls and rebuilds engines, transmissions, differentials, brake systems, and other major components by repair and replacement of parts.

3. Repairs and rebuilds generators, alternators, and all other electrical components utilizing testing devices and machine equipment as required.

4. Performs general tune-ups, utilizing diagnostic equipment.

5. Makes roadside repairs as required.

6. Repairs and replaces seats, glass, sheet metal, latches, and other body components and assemblies.

7. Changes oil and filters, installs anti-freeze and snow chains, repairs tires, adjusts brakes, lubricates chassis, wheel bearings, and other assemblies as required. Performs all required preventive maintenance and regular bus safety inspections.

8. Operates battery chargers, valve refacing and reseating machines, compression gauges, torque wrenches, welding (acetylene), jacks, porta-power, pumps, compressors, alignment board, drills, presses, headlight adjustment machine, air wrenches, small lathe, spark plug tester, and other tools, equipment, and machines required for performing repair and maintenance of motor vehicles.

9. Assists in cleaning and organization of the shop, parts room, and other maintenance facilities.

10. Completes vehicle maintenance forms and records; i.e. work orders, stock records, etc.

11. Performs related duties as assigned.

12. In the absence of Shop Foreman, assumes full responsibility for maintenance activities.

AFFILIATION

• PSE – Transportation Mechanics

FLSA

• Covered

MINIMUM QUALIFICATIONS

Education & Experience:

• High school diploma; completion of a recognized apprenticeship as an automotive mechanic or full journeyman status as an automotive and diesel mechanic, with a minimum of four years applicable work experience in a heavy-duty truck or bus shop facility.

Allowable Substitution:

• Alternative combinations of technical training and work experience will be evaluated by the Personnel Office for comparability.

Knowledge, Skills & Ability

• Experience in repair of all vehicular equipment.
• Experience in all areas of preventive maintenance.
• Experience in troubleshooting equipment problems.
• Experience in operation of various tools and equipment as required.
• Experience in maintenance and repair procedures.
• Experience in ability to make major repairs as required.
• Experience in replacing major assemblies and components without supervision.
• Ability to lift heavy objects.
• Ability to read and comprehend technical manuals.
• Ability to communicate verbally and in writing.
• Ability to establish and maintain effective working relationships.

Licenses/Special Requirements

• Valid Washington State Driver’s License with an Intermediate or Combination endorsement (commercial driver’s license required).
• Possess a set of basic automotive mechanic hand tools and storage cabinet.

Updated

• 01/1994.

ACCOUNTING TECHNICIAN

PENINSULA SCHOOL DISTRICT
Job Description

JOB SUMMARY

This position provides technical and clerical support for the District’s Business Service’s Department by preparing deposits, completing transmittals to the Pierce County Treasurer, and maintaining the District’s ACH transfer system, the Accounts Receivable system, and all checking accounts. Responds to questions, both verbally and in writing, regarding District cash handling policies. Maintains, reviews, and reports all revenue coding to the District Depository Account. Performs other general accounting tasks.

REPORTING RELATIONSHIP

• Reports to Business Manager.
• Receives direction from the Asst. Business Manager / Accountant.

DUTIES AND RESPONSIBILITIES

1. Prepares, balances, and makes deposits for revenue received at the district level.

2. Processes and enters deposits, credit memos, debit memos, and notices of returned items from the bank into the District accounting system. Maintains the District log for NSF and returned items. Serves as District liaison for NSF items. Communicates with buildings and department staff regarding NSF checks and monitors accounts to recover items.

3. Audits transmittals from the buildings for proper coding, accuracy, and prepares reports for District transmittals to the Pierce County Treasurer. Enters local receipts in the District’s accounting system. Prepares and reconciles monthly summary reports for school/department transmittal reports.

4. Responsible for producing and processing all building’s revenue refund check requests, ensuring proper documentation, authorization fund accounts, and budget coding. Responsible for preparation of checks from the District’s Revolving, ASB clearing account, and General Fund checking accounts. Audits and reconciles monthly bank statements for the District’s checking accounts. Prepares replenishment forms as required.

5. Prepares, maintains, and transmits all ACH transfer batches using ACH software. Transmits at least weekly to the Pierce County Treasurer using ACH software. Maintains District records for automatic ACH withdrawal for monthly tuition payments as determined using ACH software.

6. Audits accounts receivable documentation and prepares accounts receivable invoices, mails, distributes, and maintains District’s Accounts Receivable logs. Monitors outstanding invoices, sends out second notices, and notifies appropriate District departments of unpaid items. Makes telephone contact to collect items as necessary.

7. Audits, reconciles, and assures accuracy for all Revolving and Imprest checking account replenishment requests, completeness, and documentation. Refers discrepancies to the Finance Director or Business Services Supervisor.

8. Develops and updates, distributes, and maintains forms and receipt books for the district. Maintains distribution records, orders forms, and supplies as needed. Assures all buildings receive proper forms, supplies, and updated materials for banking and cash receipting functions.

9. Manages and reports unclaimed property information to the Department of Revenue annually. Includes recognizing stale-dated checks, corresponding with payees, reissuing checks when appropriate affidavits are completed, and reporting unclaimed property annually.

10. Provides support and assures that all questions from staff concerning banking, transmittals, revenue reports, and any other reports or related topics are answered correctly and promptly. Suggests changes to policy, procedure, and forms management as needed.

11. Creates spreadsheets and prepares documentation for year-end closing regarding NSF, clearing accounts, and accounts receivable.

12. Provides backup for journal entries as needed.

13. Serves as District contact for rules regarding donations and appropriate procedures for acceptance of funds.

14. Maintains departmental records and manuals as required by the State and the Washington State Information Processing Cooperative (WSIPC).

15. Performs other related accounting duties as required.

WORKING CONDITIONS

• Office environment; experiences frequent interruptions, required to meet inflexible deadlines. Requires visual concentration on detail, dexterity, and precision.

AFFILIATION

• PSE – Clerical

FLSA

• Covered

MINIMUM QUALIFICATIONS

Education and Experience:

• High school graduation or equivalent with training in bookkeeping procedures and three years of bookkeeping experience.

Allowable Substitution:

• Advanced technical training in bookkeeping or accounting may substitute on a month-to-month basis for up to one year of the required experience.

Knowledge, Skills, and Abilities

• Knowledge of bookkeeping procedures; ability to maintain accurate records.
• Proficient in keyboarding.
• Skill in operating a 10-key calculator by touch.
• Skill in operating a variety of office machines.
• Skill in using Excel Software.
• Effective oral and written communication skills.
• Ability to communicate bookkeeping procedures to school office staff.
• Ability to operate a computer (must include accounting software equivalent to Excel and Quicken).
• Ability to learn federal, state, and district rules and regulations.
• Ability to set up and maintain an accurate filing system.
• Ability to attend to detail and follow tasks through to completion.
• Ability to organize and set priorities.
• Ability to work effectively under pressure.
• Ability to work independently with minimal supervision.
• Ability to maintain confidentiality.
• Ability to establish and maintain effective working relationships with staff.

Licenses / Special Requirements

• None.

Updated

• 09/2011.

ACCOUNTS PAYABLE TECHNICIAN

PENINSULA SCHOOL DISTRICT
Job Description

JOB SUMMARY

This position shares responsibility for accounts payable duties. Responsibilities include invoice payments, vendor maintenance, vendor statement reconciliations, AP warrant processing, and reporting.

REPORTING RELATIONSHIPS

• Reports to Business Services Supervisor.

DUTIES AND RESPONSIBILITIES

1. Receives, screens, sorts, date stamps, and routes incoming mail on a daily basis.

2. Receives invoices, determines applicable compensating use tax charges, if any; obtains authorization to pay invoice, including verification of receipt of goods or services. Records invoice payment record against appropriate purchase order.

3. Enters data for accounts payable warrant batches and reconciles totals to control sheet for current issue. Runs computer reports and verifies data in a review process. Reconciles batch total reports to detail invoices. Groups AP batches by warrant process date, generates warrants, payment vouchers, and accounting reports.

4. Attaches payment vouchers to invoices, files by warrant issue, prepares audit folder, and mails warrants once audit folder is returned with signed documents for approval.

5. Answers questions from vendors and district staff concerning accounts payable procedures. Troubleshoots problems with payments; researches files. Prepares correspondence to vendors as needed.

6. Places and receives telephone calls; answers inquiries and provides information concerning Accounts Payable; routes callers to appropriate staff members; records and relays messages; greets and assists office visitors.

7. Maintains district vendor file; adds new vendors; changes updates vendor information as needed; and maintains vendor 1099 information.

8. Reconciles vendor statements. Contacts vendors to resolve discrepancies. Responsible for maintaining all accounts in current and correct status.

9. Verifies and records information and coding on school district employee claims for reimbursement and other non-purchase order expenditures; prepares and inputs information.

10. Updates accounts payable warrant info on board document; submits monthly to Board of Directors.

11. Maintains payment records of payments for items qualifying as inventory; maintains records for expenditures that should be credited to prior year. Reviews coding at fiscal year-end to facilitate proper accounting.

12. Performs related duties as assigned.

WORKING CONDITIONS

• Office environment; experiences frequent interruptions; expected to meet inflexible deadlines. Requires visual concentration on detail, dexterity, and precision. Occasionally required to deal with angry or irate vendors/staff members.

AFFILIATION

• PSE-Clerical

FLSA

• Covered

MINIMUM QUALIFICATIONS

Education and Experience:

• Accounting degree or college-level accounting courses or WASBO ACC110 and ACC 210 course; and three years of general accounting experience, which includes maintaining detailed records and accounts. Governmental accounting preferred.

Knowledge, Skills, and Abilities

• Maintain current working knowledge of district policies and procedures related to job functions.
• 10-key proficiency, keyboarding, and data entry skills.
• Effective oral and written communication skills.
• Knowledge of Generally Accepted Accounting Standards and Washington State Accounting Manual for School Districts.
• Ability to be precise and accurate.
• Ability to operate a personal computer with word processing, spreadsheet, and database software applications.
• Ability to learn federal, state, and district rules and regulations.
• Ability to set up and maintain an accurate filing system.
• Ability to attend to detail and follow tasks through to completion.
• Ability to organize and set priorities.
• Ability to work effectively under pressure.
• Ability to work independently with minimal supervision.
• Ability to maintain confidentiality.
• Ability to establish and maintain effective working relationships.

Licenses / Special Requirements

• Completion of WASBO ACC110 and ACC 210 courses within the first two years of position.

Updated

• 02/2017.

ACCOUNTS PAYABLE SPECIALIST – LEAD

PENINSULA SCHOOL DISTRICT
Job Description

JOB SUMMARY

This position provides lead direction for the district’s accounts payable process. Responsibilities include reviewing approved purchase orders for correct coding, encumbrance and reporting; processing invoices for payment, maintaining vendor files, filing IRS-required reports, and developing procedures for effective accounts payable processing.

REPORTING RELATIONSHIPS

• Reports to Director of Finance.
• Provides lead direction to Accounts Payable Specialist.

DUTIES AND RESPONSIBILITIES

1. Oversees the receipt, auditing, date stamping, and routing of incoming invoices, billings, statements, and claims for district funds. Reviews approved purchase orders; ensures that purchase orders are coded correctly and that encumbrances and proper reporting are completed. Monitors and adjusts accounting codes and dollar amounts as needed. Orders and reviews purchase order reports; makes adjustments and cancellations as required.

2. Obtains authorization from appropriate personnel to pay invoices received; prepares input for invoice processing; maintains and reviews reports and vouchers.

3. Orders, receives, prepares, and routes warrants for payment; maintains files; mails warrants; prepares and routes items for district courier delivery; forwards reports to County Treasurer by deadline.

4. Maintains vendor files; adds, deletes, and changes vendor addresses and names. Conducts annual review of vendor file to determine if changes should be made; ensures that records are current and correct.

5. Reviews and maintains files for personal service contracts and recurring monthly obligations such as the district’s VISA account, gasoline credit cards, lease and land payments, employee car allowances, etc. Verifies legitimacy of claims; obtains receipts and assigns accounting codes; processes for payment.

6. Reconciles vendor statements on a monthly basis; conducts research of district and/or vendor records as needed to correct errors; obtains missing invoices. Researches and reviews district accounts for duplicate payments.

7. Maintains payment records of payments for items qualifying as inventory; maintains records for expenditures that should be credited to prior year. Reviews coding at fiscal year-end to facilitate proper accounting.

8. Maintains Department of Revenue accounting manual; maintains current knowledge of requirements concerning sales tax, excise tax, and compensating tax regulations.

9. Files necessary reports with Internal Revenue Service for allowable refunds or overpayments. Ensures that monthly state compensating tax reports are filed in an accurate and timely manner. Makes adjustments to state compensating tax records and payments as needed.

10. Reviews and audits ASB fund payments and input from Transportation and Maintenance Departments. Processes approved input for payment; returns inappropriate items for correction. Answers questions concerning ASB fund payments.

11. Reviews Capital Projects Fund input for completeness and accuracy; selects descriptive phrases for input to computer. Processes approved input for payment; orders required reports and answers questions of staff and vendors concerning payments.

12. Sets up and maintains accounts payable controls in computer, utilizing tables prescribed by Educational Service District. Provides lead direction to accounts payable specialist regarding computer input and account processing procedures.

13. Orders monthly reports and board documents, such as warrants and voucher registers, vendor lists, and purchase order reports. Files annual 1099 form reports; maintains records.

14. Responds to inquiries or complaints from vendors or employees concerning accounts payable processing. Composes, formats, and types correspondence and reports for response to vendor or as needed by supervisor.

15. Performs related duties as assigned.

WORKING CONDITIONS

• Office environment; experiences frequent interruptions; required to meet deadlines; requires visual concentration on detail, dexterity, and precision.

AFFILIATION

• PSE – Covered

FLSA

• Covered

MINIMUM QUALIFICATIONS

Education & Experience:

• High school graduation or equivalent with training in accounting or bookkeeping and four years of increasingly responsible bookkeeping experience, including one year of accounts payable experience. School district accounts payable experience preferred.

Allowable Substitution:

• Advanced technical training in accounting or bookkeeping procedures may substitute on a month-for-month basis for up to one year of the required experience.

Knowledge, Skills, & Abilities

• Knowledge of bookkeeping practices and procedures.
• Knowledge of accounts payable processing.
• Proficient in keyboarding.
• Skill in operating general office machines.
• Effective written and oral communication skills.
• Ability to operate a 10-key calculator by touch.
• Ability to operate a microcomputer and specific software programs.
• Ability to set up and maintain accurate records.
• Ability to attend to detail and follow tasks through to completion.
• Ability to organize and set priorities.
• Ability to work effectively under pressure.
• Ability to work independently with minimal supervision.
• Ability to maintain confidentiality.
• Ability to learn district and state procedures concerning accounts payable.
• Ability to establish and maintain effective working relationships with staff and vendors.

Licenses/Special Requirements

• None

Updated

• 05/2001.

ADMINISTRATIVE SECRETARY – ASSESSMENT AND ACCOUNTABILITY

PENINSULA SCHOOL DISTRICT
Job Description

JOB SUMMARY

This position serves as secretary for the Director of Assessment and Accountability and provides various support services for counselors, building test coordinators, and administrators. Responsibilities include managing student data, facilitating the distribution and organization of various test materials, completing core student record system reports, performing records reconciliation for the state graduation report and WA state assessments, and serving as a liaison between the assessment department and other district staff and the community.

REPORTING RELATIONSHIP

• Reports to Director of Assessment and Accountability.

DUTIES AND RESPONSIBILITIES

1. Writes and performs queries to harvest data from multiple sources. Manipulates data into formats compatible with various applications.

2. Designs databases and spreadsheets for tracking and monitoring of Assessment Records, i.e. elementary report cards, district and state assessment results, highly capable testing.

3. Accesses and prepares student assessment information for district/building administrators, counselors, and teachers pertinent to graduation requirements, program placement, and student enrollment reporting.

4. Analyzes exception reports from a variety of State enrollment data. Ensures accuracy of data and submits reports. P210 – Cohort Graduation Report.

5. Facilitates distribution of testing materials. Orders, receives, and inventories test booklets, manuals, and surveys. Reconciles records and works with building test coordinators to ensure proper testing protocols and security according to state regulations.

6. Analyzes, evaluates, and adjusts office workflow. Effectively manages heavy workload, deadlines, and projects. Maintains flexibility and quickly adapts to frequent interruptions.

7. Fields telephone calls from parents, district administrators, and other staff regarding student assessment data, graduation requirements, and program placements. Communicates in an effective and professional manner.

8. Acts as a liaison between the Director of Assessment and Accountability, other staff, and the community in a confidential and supportive manner. Receives and screens incoming correspondence and reports; alerts supervisor of matters that require immediate attention and assists in actions to meet deadlines; provides copies and/or disseminates as appropriate to other departments; replies to general inquiries.

9. Performs text entry and formats documents on word processing software. Performs numerical data entry and data manipulation using spreadsheet and accounting software. Utilizes the district's email system for effective communication. Learns additional computer applications as needed.

10. Sets up and maintains an accurate filing system for a variety of departmental records and forms.

11. Prepares purchase orders, maintains appropriate records, and completes required purchase order paperwork.

12. Maintains department budget data, prepares budget summary reports, and maintains budgeting records in paper and electronic format.

13. Provides clerical support at department-related meetings, processes committee meeting minutes, correspondence, and announcements. Schedules conference room use, sets up and resets conference rooms for department-related meetings.

14. Performs other duties as assigned.

WORKING CONDITIONS

• Office environment with frequent interruptions; requires visual concentration on detail, dexterity, and precision.

AFFILIATION

• PSE-Clerical

FLSA

• Covered

MINIMUM QUALIFICATIONS

Education and Experience:

• High school graduation and a minimum of five years of increasingly responsible secretarial experience required. Preference given for advanced Excel skills and familiarity with student information systems. Experience with educational programs strongly preferred. Training and/or experience in state reporting systems desirable.

Knowledge, Skills and Abilities

• Advanced skills in databases and spreadsheet use (Excel).
• Knowledge of general clerical procedures.
• Knowledge and use of correct grammar, spelling, and English usage.
• Effective oral and written communication skills.
• Ability to maintain budget records.
• Ability to operate office machines.
• Ability to operate word processing, spreadsheet, and accounting software systems.
• Ability to set up and maintain an accurate filing system.
• Ability to attend to detail and follow tasks through to completion.
• Ability to organize time and set priorities.
• Ability to maintain confidentiality.
• Ability to work effectively under pressure and remain professional and flexible.
• Ability to perform complex clerical projects and assignments.
• Ability to prepare detailed reports.
• Ability to establish and maintain effective and professional working relationships with staff and the general public.
• Ability to run queries and harvest data from multiple sources.
• Advanced skills in manipulating data into formats compatible with state reporting requirements.

Licenses/Special Requirements

• None

Updated

• 05/2015.

ADMINISTRATIVE SECRETARY – CURRICULUM & STAFF DEVELOPMENT

PENINSULA SCHOOL DISTRICT
Job Description

LOCATION

• Educational Service Center

JOB SUMMARY

This position serves as the administrative secretary to the Assistant Superintendent for the Curriculum and Staff Development portion of Learning & Teaching. This position also provides assistance to the district Curriculum Specialists and periodic assistance to other Learning & Teaching departments as needed throughout the year. Responsibilities include managing and coordinating workflow for the department; managing budgets and grants; typing reports and correspondence, processing purchase orders, maintaining files and records; duplicating and distributing curriculum materials, assistance in professional development opportunities in the district, and serving as liaison between the Assistant Superintendent, department, and other district staff.

REPORTING RELATIONSHIP

• Reports to Assistant Superintendent of Learning & Teaching, Curriculum and Staff Development Department.

DUTIES AND RESPONSIBILITIES

1. Manages departmental budget data; prepares budget summary reports. Verifies budget totals with central business office records; provides information to staff concerning budget balances. Records expenditures in budgeting records.

2. Assists in organizing workshops, classes, and inservices; provides secretarial support to curriculum committees; contacts groups regarding meetings. Formats, types, and edits committee meeting minutes, correspondence, and announcements. Maintains correspondence of committee meetings. Schedules conference room use; sets up tables and chairs and orders food as requested.

3. Responsible for the purchasing process and delivery of district-purchased textbooks and materials to the buildings and departments. Prepares purchase orders within budget parameters, gives directions to office staff about how to disburse.

4. Formats, types, and edits correspondence (often confidential), forms, grant documents, budget, required paperwork for Human Resources, and other reports from drafts; proofreads, duplicates, and distributes as necessary. Composes routine correspondence.

5. Prepares purchase orders; determines necessary office supplies; communicates with staff members concerning supplies needed; compiles annual departmental supply order.

6. Acts as liaison between the Assistant Superintendent, other staff, and the community in a confidential and supportive manner. Receives and screens incoming correspondence and phone calls; alerts Assistant Superintendent of matters that require immediate attention and assists in actions to meet deadlines.

7. Duplicates and distributes a variety of materials such as booklets, correspondence, and other curriculum information. Coordinates production of projects requiring special printing. Orders and distributes forms.

8. Designs and produces brochures, posters, curriculum documents, and other productions for distribution. Maintains department website.

9. Prepares required personnel forms and timesheets; receives staff attendance records; processes travel request claims; makes arrangements for substitutes as needed.

10. Processes clock hour and/or college proposals for credit. Submits information to appropriate departments for processing.

11. Opens, sorts, and routes incoming mail for assigned staff. Creates and maintains program files; ensures confidentiality as required.

12. Performs a variety of related duties and special projects as assigned.

WORKING CONDITIONS

• Office environment; experiences frequent interruptions; requires visual concentration on detail, dexterity, and precision.

AFFILIATION

• PSE – Clerical

FLSA

• Covered

MINIMUM QUALIFICATIONS

Education and Experience:

• High school graduation or equivalent and five years of increasingly responsible secretarial experience, including records maintenance and bookkeeping.

Allowable Substitution:

• Advanced technical training in secretarial, bookkeeping, or accounting procedures may substitute on a month-for-month basis for up to five years of the required experience.

Knowledge, Skills, and Abilities

• Knowledge of secretarial and bookkeeping procedures; ability to maintain accurate records.
• Proficient in keyboarding.
• Skill in operating a variety of office machines.
• Effective oral and written communication skills.
• Ability to operate word processing programs, database programs, and website programs.
• Ability to set up and maintain an accurate filing system.
• Ability to attend to detail and follow tasks through to completion.
• Ability to organize and set priorities.
• Ability to work effectively under pressure and remain flexible to changes in situations or assignments.
• Ability to work independently with minimal supervision.
• Ability to maintain confidentiality.
• Ability to establish and maintain effective working relationships with staff.

Licenses/Special Requirements

• None

Updated

2010

ADMINISTRATIVE SECRETARY

PENINSULA SCHOOL DISTRICT
Job Description

LOCATION

• Student Services

JOB SUMMARY

This position serves as confidential secretary to the Director of Student Services and includes a variety of secretarial duties such as monitoring and coordinating workflow for the department; providing lead direction to secretarial/clerical staff; monitoring student data for class lists and overseeing State & Federal compliance reports; typing confidential reports, evaluations, correspondence, and serving as liaison between the Student Services Department and other district staff and the community.

REPORTING RELATIONSHIPS

• Reports to the Director of Student Services.

DUTIES AND RESPONSIBILITIES

1. Manages the operation of the Student Services Department and provides lead direction to departmental secretarial and clerical staff. Provides input for clerical staff evaluations, resolves problems such as departmental clerical staff shortages, substitutes, job assignments, clerical complaints, and parent concerns. Provides training and answers technical questions. Develops secretarial procedures for the department; monitors workflow and coordinates secretarial production.

2. Provides a variety of secretarial support to the Director of Student Services such as making travel, meeting, and conference arrangements. Manages the department calendars; tentatively schedules appointments and meetings and maintains Director’s calendars. Monitors inservice calendar and submits clock hour registration form.

3. Prepares and monitors State and Federal Grants and assists in answering auditors' questions concerning compliance issues.

4. Prepares and assures all records for State and Federal compliance monitoring. Makes frequent contact with ESD & OSPI to assure compliance. Manages and monitors student files and database information concerning enrollment and eligibility; checks student data for compliance with state guidelines. Enters data into computer, creates and modifies reports; produces and distributes reports concerning special services students for administrators, case managers, and teachers. Oversees data input concerning monthly reassessments and monitors funding categories for compliance. Completes and files annual inter-district contracts; provides data concerning contracts as requested.

5. Composes and prepares reports, statistical information, correspondence, directories, and booklets from handwritten drafts, typewritten copy, or machine dictation. Proofreads and edits typewritten copy, obtains signatures, duplicates, and distributes materials. Establishes and maintains files to meet current needs for records in Student Services Department. Ensures confidentiality as required. Prepares graphic representations of information for departmental reports; prepares other charts as requested.

6. Assists in updating the Special Services Procedural Manual, including overseeing the preparation and dissemination of draft forms in departments, assembles final data, and distributing to Special Services District Staff.

7. Acts as a liaison between the Director of Student Services, other staff, and the community in a confidential and supportive manner. Receives and screens incoming correspondence and reports; alerts supervisor of matters that require immediate attention and assists in actions to meet deadlines; provides copies and/or disseminates as appropriate to other departments; replies to general inquiries.

8. Promotes effective public relations with staff, parents, and the general public. Places and receives telephone calls; answers inquiries and provides information concerning student services; routes callers to appropriate staff member; records and relays messages for communication documentation.

9. Provides technical support and training to student services staff as needed to assist in completing computerized Individual Education Program or other reports. Reviews department needs for computers and technology advancements; conducts research to obtain information; makes suggestions for improvement in office procedures, computer applications, and information-handling techniques. Follows established procedures for procurement of supplies, equipment, printing, and maintenance services. Receives and verifies supplies against purchase orders; distributes supplies to staff members. Manages student services equipment inventory database including tracking of barcodes and serial numbers.

10. Coordinates transportation arrangements for special needs students; acts as liaison between building administrators, parents, and the Transportation Department.

11. Manages home hospital tutoring program; receives notification by teachers or counselors; contacts parents and physicians; selects tutor for assignment and contacts tutor to make arrangements. Monitors time sheets and mileage reimbursement requests. Resolves problems between tutors and parents as needed.

12. Researches and compiles facts, prepares a variety of confidential materials to assist in budget development and preparation, staffing recommendations, hearings, and court cases; supplies computer-generated reports as required.

13. Maintains schedules for student services, special education, and itinerant staff; compiles scheduling information and updates schedules as needed; distributes schedules to district-wide staff. Monitors timesheets for certificated and clerical department staff; oversees position authorization and other personnel action forms; coordinates with personnel department.

14. Monitors district and other agency deadlines; informs Director of Student Services of important items requiring review and/or action; obtains progress reports. Keeps knowledgeable of current state and federal compliance requirements; manages records and data to keep district current.

15. Screens bulletins and current regulations pertinent to various reports, applications, and other matters supervised by the Director of Student Services office; prepares and files required reports in a timely manner; maintains files for audit purposes.

16. Obtains, gathers, and organizes data as requested; formats data into usable form; determines confidentiality of information for filing.

17. Performs a variety of related duties and special projects as assigned.

WORKING CONDITIONS

• Office environment; experiences frequent interruptions; requires visual concentration on detail, dexterity, and precision.

AFFILIATION

• PSE Clerical

FLSA

• Covered

MINIMUM QUALIFICATIONS

Education & Experience

• High school graduation or equivalent with training in secretarial procedures and three years of secretarial experience, including experience in maintaining budgeting and accounting records, database management, staffing records, and Excel spreadsheets. School district experience or exposure to special services programs desirable.

Allowable Substitution

• Advanced technical training in secretarial procedures may substitute on a month-for-month basis for up to one year of the required experience.

Knowledge, Skills & Abilities

• Knowledge of secretarial practices and procedures.
• Knowledge of correct grammar, spelling, and English usage.
• Proficient in keyboarding.
• Positive human relations attitudes and skills and ability to maintain composure while effectively dealing with the public.
• Knowledge of bookkeeping procedures; ability to maintain accurate accounting records including knowledge of accounts receivable and purchasing procedures.
• Ability to reconcile account balances.
• Skill in operating a variety of office machines.
• Effective written and oral communication skills.
• Ability to operate word processing equipment and various software programs.
• Ability to perform complex clerical projects and assignments.
• Ability to prepare detailed reports.
• Ability to attend to detail and follow tasks through to completion.
• Ability to provide direction and training to other clerical staff.
• Ability to provide supervision, direction, and training to departmental staff.
• Ability to set up and maintain an accurate filing system.
• Ability to organize and set priorities.
• Ability to work independently with minimal supervision, to anticipate needs and work productively on projects and deadlines under pressure.
• Ability to maintain confidentiality.
• Ability to establish and maintain effective working relationships with parents, staff, and the general public.

Licenses / Special Requirements

• None

Updated

• 07/2017

ADMINISTRATIVE SECRETARY

PENINSULA SCHOOL DISTRICT
Job Description

LOCATION

• Technical Support

JOB SUMMARY

This position manages the operation of the Technical Support Department (TS). The position serves as the administrative assistant to the Director of Technical Support and other department staff, supervises clerical staff, and provides various support services for staff and the public. The position promotes positive public relations for the school district.

REPORTING RELATIONSHIPS

• Reports to Director of Technical Support. Provides lead direction to office secretarial and clerical staff.

DUTIES AND RESPONSIBILITIES

1. Manages the operation of the Technical Support central office. Greets visitors entering the office and provides assistance. Answers the telephone and responds to inquiries; screens calls for TS Personnel. Receives and distributes mail.

2. Provides secretarial assistance to the Director of Technical Support, the Network Administrator, and other staff as assigned; maintains appointment calendar; schedules meetings. Compiles data for and prepares reports and lists. Formats and types correspondence, forms, memoranda, and reports from handwritten drafts or dictation; duplicates materials. Types and distributes staff information. May attend meetings to record and transcribe meeting minutes.

3. Coordinates work of office secretarial and clerical personnel; monitors workload; makes arrangements for vacation coverage and overload assistance; coordinates and delegates special projects as needed.

4. Maintains records and files for staff information; maintains staff absence and timesheet records, and prepares department leave records for the Payroll office.

5. Provides support for Office Managers and other personnel with programs such as SASIxp, ParentConnect, Microsoft Office, Email, etc.

6. Distributes and monitors building keys to Technical Support personnel. Troubleshoots problems with office equipment and calls for service as necessary. Writes work orders for custodial personnel.

7. Prepares purchase orders; determines necessary office supplies; communicates with staff members concerning supplies needed; compiles annual departmental/library supply and material orders.

8. Maintains departmental budget data; prepares monthly and quarterly budget summary reports. Verifies budget totals with central business office records; provides information to Director of Technical Support concerning budget balances. Records expenditures in budgeting records.

9. Works with Accounts Payable, Inventory Clerk Specialist, and other personnel to verify the accuracy of purchase order and invoice/packing slip information; equipment inventory and work order records; and distribution of merchandise and equipment within the district.

10. Maintains files and records for district grants managed by the Director of Technical Support; monitors grant balances; answers questions concerning grant expenditure guidelines. Keeps supervisor informed of grant activity. Assists in the preparation of grants.

11. Prepares and maintains accurate records of software licensing for the district. Communicates with technical support and library staff in departments/schools for additional information or correction of licensing issues.

12. Researches and communicates with vendors on pricing, availability, shipping, and receipt of merchandise.

13. Communicates on a regular basis with library staff, instructional technology staff, office managers, and school bookkeepers.

14. Promotes positive relations with district personnel and the general public concerning the school district. Answers inquiries, researches data to provide information concerning technology programs as well.

15. Performs a variety of related duties and special projects as assigned.

WORKING CONDITIONS

• Office environment; experiences frequent interruptions; required to meet inflexible deadlines. Requires visual concentration on detail, dexterity, and precision. Occasionally exposed to high noise levels from technology equipment.

AFFILIATION

• PSE-Clerical

FLSA

• Covered

MINIMUM QUALIFICATIONS

Education and Experience

• High school graduation or equivalent and five years of increasingly responsible secretarial experience, including records maintenance and bookkeeping.

Allowable Substitution

• Advanced technical training in secretarial, bookkeeping, or accounting procedures may substitute on a month-for-month basis for up to five years of the required experience.

Knowledge, Skills, and Abilities

• Knowledge of secretarial and bookkeeping procedures; ability to maintain accurate records.
• Proficient in keyboarding.
• Skill in operating a 10-key calculator by touch.
• Skill in operating a variety of office machines.
• Effective oral and written communication skills.
• Ability to operate a computer.
• Experience with/knowledge of computer software such as Windows, MS Office, and other application software.
• Experience with/knowledge of Internet and email communications.
• Ability to learn federal, state, and district rules and regulations concerning accounting procedures.
• Ability to set up and maintain an accurate filing system.
• Ability to attend to detail and follow tasks through to completion.
• Ability to organize and set priorities.
• Ability to work effectively under pressure and remain flexible to changes in situations or assignments.
• Ability to work independently with minimal supervision.
• Ability to maintain confidentiality.
• Ability to detect errors in bookkeeping procedures.
• Ability to communicate bookkeeping procedures to school office staff.
• Ability to establish and maintain effective working relationships with staff.

Licenses/Special Requirements

• None

Updated

• 06/2000

EVERGREEN AFTER OURS SITE COORDINATOR

PENINSULA SCHOOL DISTRICT
Job Description

LOCATION

• Evergreen Elementary

JOB SUMMARY

Part-time site coordinator for school building extended day learning programs for students, parents, and the community. Responsible for site operation including program development & operation, facilities support, and student supervision. Work hours require the Site Coordinator to be on-site for all AFTER 'OURS programming. Work days/hours are four days per week, approximately 5.5 hours per day, with some evenings and weekends possible depending on the program. The after-school program hours are Tuesdays and Thursdays from 3:30 to 5:00 p.m.

REPORTING RELATIONSHIPS

• Reports to Department Director and Building Principal.

DUTIES AND RESPONSIBILITIES

1. Works with Department Director and Building Principal to provide leadership, direction, and support to program instructors, paraprofessionals, other supporting personnel, and volunteers.

2. Open and close school facilities and provide a secure, safe environment for participants.

3. Works with Department Director and Building Principal to plan and implement all activities necessary to conduct a quality out-of-school time program.

4. Oversees onsite program including communication with food service, transportation, custodial services, volunteers, and community agencies.

5. Works with Department Director and Building Principal to coordinate other enrichment activities such as field trips, technology, speakers, and family nights.

6. Preparation of reports, requisitions, and inventory to support the program.

7. Implements processes for monitoring attendance, collecting/accounting for funds for extended hour programs, and planning for absences.

8. Participates in a monthly Site Advisory committee and responds to feedback on the program from parents, participants, and the school community to keep the program offerings on target.

9. Participates in ongoing evaluation and improvement of the program.

10. Supports the process to collect student and family data in compliance with the District’s program objectives and outcomes as well as those required by grant funders.

WORKING CONDITIONS

• School and community environment; experiences frequent interruptions; requires concentration to detail and precision; works well with adults and children; requires the ability to deal with upset (or angry) individuals and potential stressful situations.

AFFILIATION

• Exempt; hourly wage at $16.00 — $18.00 dependent upon qualifications & experience. September through June, approximately 5.5 hours per day.

FLSA

• Covered

MINIMUM QUALIFICATIONS

Education and Experience

• High school diploma or equivalent and two years of college training in education and/or recreation or related field of study. Experience should include a minimum of two years working with school-age children in recreation, academics, or school settings. Program development & administrative experience is preferred. School district experience or exposure to special services programs is desirable.

Allowable Substitution

• Four years of experience in supervisory and planning capacities in educational and/or recreational programs may substitute for two years of college.

Knowledge, Skills, and Abilities

• Ability to take direction and carry out directives as needed.
• Positive human relations attitudes and skills.
• Ability to develop after-school academic and enrichment programs.
• Ability to maintain composure while effectively dealing with the public.
• Effective written and oral communication skills.
• Ability to prepare and maintain detailed records & files utilizing Microsoft Office programs—Word, Excel, and Publisher.
• Ability to attend to detail and follow tasks through to completion.
• Ability to provide direction and training to project staff.
• Ability to organize and set priorities.
• Ability to work independently with minimal supervision, to anticipate needs and work productively on projects and deadlines under pressure.
• Ability to maintain confidentiality.
• Ability to establish and maintain effective working relationships with parents, staff, and the general public.
• Ability to work effectively as a team member as part of the school staff.

Licenses/Special Requirements

• First aid/CPR and/or willingness to obtain within the first thirty days of employment.

Updated

• 08/2007

POSITION TITLE: Attendance Specialist

REPORTS TO: Assistant Principal
WORK YEAR: August – June (school year)
DAYS: 180 Days, plus 8 paid holidays
SALARY GRADE: Clerical I
ASSOCIATION: Public School Employees (PSE) Clerical
FLSA: Covered
BENEFITS: Retirement, Medical, Dental, Vision, Life, LTD

CLASSIFIED – PSE CLERICAL

ATTENDANCE SPECIALIST – HIGH SCHOOL

POSITION SUMMARY

This position receives and posts attendance information. Responsibilities include transcribing attendance recorder messages, answering the telephone, calling students to the attendance office who have unexcused absences, completing and distributing forms, and overseeing the work of student office assistants.

MINIMUM QUALIFICATION REQUIREMENTS

EDUCATION & EXPERIENCE:

• High school graduation or equivalent.
• Must have passing scores on the District Skill’s Test.
• Clerical experience or training desirable.

KNOWLEDGE, SKILLS, & ABILITIES:

• General knowledge of clerical procedures.
• Proficient in keyboarding.
• Ability to learn the operation of a variety of office machines.
• Skill in oral communications.
• Ability to maintain accurate records.
• Ability to maintain confidentiality.
• Ability to confront students with unexcused absences.
• Ability to train and oversee the work of student office assistants.
• Ability to establish and maintain effective working relationships with students, parents, and staff.

UPDATED: 11/2019

PSE CLERICAL JOB DESCRIPTION – ATTENDANCE SPECIALIST - HS

ESSENTIAL DUTIES & RESPONSIBILITIES

• Collects forms and excuse notes from the main office, nurse's office, and counseling area; verifies absences on computer list.
• Transcribes attendance recorder messages; logs calls and makes decisions regarding the validity and acceptability of each call. Calls parents concerning questionable items.
• Answers the telephone; receives calls from parents or guardians concerning students who will be absent or tardy. Provides information concerning attendance office procedures.
• Summons students to the office concerning unexcused absences. Speaks with students concerning unexcused absences to determine reason; instructs students to call parents as necessary; sends absence clarification forms to teachers if applicable.
• Completes an absence form for any absence remaining unexcused; pulls forms if absence is cleared in the interim. Compiles a list of forms issued each day; duplicates and distributes forms to teachers' mailboxes. Forwards current and previous unexcused absence forms to assistant principal.
• Programs Phone Master System for use by the attendance office; troubleshoots minor equipment problems; calls for service as necessary.
• Oversees the work of attendance office student assistants. Trains students in attendance office procedures; assigns and reviews tasks.
• Performs related duties as assigned.

LICENSES AND SPECIAL REQUIREMENTS

• None

WORKING CONDITIONS

• Office environment; experiences frequent interruptions and required to meet inflexible deadlines. Requires visual concentration on details, dexterity, and precision.

BEHAVIOR INTERVENTION SPECIALIST ASSISTANT

JOB SUMMARY

This position provides assistance to students with and without disabilities with social/emotional/behavioral needs in a variety of schools and settings under the direction of a certificated special education provider; i.e., ESA or teacher. Responsibilities include: providing intensive individualized instruction/teaching in cognitive, communication, social, motor, and adaptive skills per their IEP goals and objectives in a structured small group or 1-on-1 setting; taking and maintaining accurate data to guide instruction; implementation of behavioral teaching strategies; collaboration with special education staff; communication with staff and families; implementing student programs in behavioral and social skills; maintaining program records; and assisting students with personal care needs; training and modeling effective strategies and supports for students.

REPORTING RELATIONSHIPS

Reports to Special Education Administrator(s). Receives lead direction from certificated special education provider.

DUTIES AND RESPONSIBILITIES

1. Conducts behavioral programs and activities for students with social/emotional/behavioral needs individually or in small groups, carrying out behavior, social, and academic instruction that will assist the student in meeting the goals and objectives as directed by the certificated special education provider. Assists in planning and following through with behavioral interventions. Provides behavioral support in the classroom as appropriate.

2. Travels between schools for work with students, training, and consultation with teachers and staff, assisting in planning programs for students and assembling materials needed.

3. Contacts teachers, assistants, principals, and others for consultation. Consults with parents under the direction of the certificated special education provider.

4. Collects and records pre- and post-data necessary for IEP goals and objectives and program evaluation; analyzes and summarizes data to monitor and adjust student programming, updates plans; modifies and implements positive behavior support strategies as needed under the direction of the certificated special education provider or special education administrator.

5. Serves as a team member in designated general and special education classrooms. Attends staff, IEP, FBA, and BIP meetings.

6. Constructs and/or modifies materials for students; modifies materials as necessary and as directed by the certificated special education provider.

7. Attends to personal care needs of students and prepares materials (i.e., visual aides) to support instruction and independence.

8. Manages aggressive and/or assaultive behavior of students which may include employing de-escalation, restraint, or escort techniques.

9. Trains building-based para-educators in the use of positive behavior support; implementation of behavior plans and specially designed instruction, modifying specially designed or general education curriculum as needed. Trains staff to collect and record behavioral data.

10. May attend workshops, meetings, training sessions, conferences, and other staff development activities related to students with significant behavioral manifestations.

11. Performs other duties as assigned.

WORKING CONDITIONS

Requires ability to work with students who are assaultive, disruptive, angry, and otherwise behaviorally challenged. May be required to attend to students’ personal hygiene needs. May be exposed to infectious diseases. Required to travel between work sites and experience frequent interruptions and changes in scheduled activities.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education and Experience:

• High school graduation or equivalent required. Experience working with students with severe disabilities and behavioral challenges.

Allowable Substitution:

• None

Knowledge, Skills & Abilities

• Knowledge of developmental milestones and general children’s development.
• Experience in working with students with communication, learning, behavioral, and physical disabilities.
• Effective written and oral communication skills.
• Ability to maintain program records and organize materials.
• Ability to follow procedures established by state laws.
• Ability to attend to detail and follow tasks through to completion.
• Ability to make and carry out effective decisions concerning student behavior management.
• Knowledge or ability to learn de-escalation techniques and management of aggressive behavior.
• Knowledge or ability to learn best practices for behavioral intervention including positive behavior support, behavior modification, discrete trial training, structured teaching.
• Ability to work independently with minimal or no supervision.
• Ability to monitor students’ behavior and take data.
• Ability to establish and maintain effective working relationships with staff and families.
• Ability to maintain confidentiality.
• Ability to follow directions.
• Ability to establish a positive rapport with students.

Licenses/Special Requirements

• Valid Washington State driver’s license.
• Must obtain training in first aid and CPR as required by the district.
• Right Response Training

Reclass

10/2017

BOOKKEEPER

LOCATION: Middle School

JOB SUMMARY

This position maintains Associated Student Body (ASB) and General Fund Budget (GF) accounts. Responsibilities include receipting payments, issuing purchase orders, preparing financial reports, maintaining accounting records, and supervising the student store. The position also provides general clerical support in the school office.

REPORTING RELATIONSHIPS

Reports to Principal.

DUTIES AND RESPONSIBILITIES

1. Receipts payments for various activities and class fees using InTouch. Prepares deposit slips and takes deposits to the bank; prepares transmittal reports for verification of deposits. Collects NSF checks.

2. Prepares change boxes for student and special activities and accounts for monies.

3. Writes checks and maintains a checking account; reconciles account with bank statement; submits documentation for reimbursement. Maintains and reconciles other fund accounts as assigned; reconciles budget printouts received from the district’s central Accounting Department.

4. Maintains ASB and GF accounting records; posts receipts and expenditures to proper accounts and prepares a variety of reports. Maintains records on computer. Maintains student financial data; posts fines and payments; communicates with families concerning fines owed.

5. Responds to inquiries concerning ASB and other account matters; meets with auditors and district Accounts Payable staff as necessary to provide records, information, and explanations. Works with students and student advisors; communicates ASB and GF procedures; assists with ASB events, activities, and fundraisers; keeps records and prepares reports.

6. Ensures that accounting procedures as established by the district are followed. Maintains financial records according to required retention schedules. Prepares ASB and General Fund annual budget for principal approval; prepares General Fund budget status reports for staff; apprises staff of “fee budgets” for classes.

7. Supervises student store operations; supervises student assistants; monitors and corrects behavior of student assistants and student purchasers; communicates with staff members on needed class supplies; handles purchases for and stocks student store; maintains inventories.

8. Prepares purchase orders online and obtains approval signatures. Obtains bids and quotes on a variety of supplies and equipment such as medical supplies, student store items, and P.E. equipment. Communicates with vendors concerning purchase orders; receives supplies and verifies them against purchase orders; processes invoices for payment.

9. Maintains athletic records and supplies such as uniform records and first aid kits; communicates with coaches concerning purchase of student ASB cards.

10. May prepare annual building supply order; takes inventory, compiles and submits order; verifies shipments, checks in, distributes order, and stocks workroom.

11. Receipts payments for student annuals and maintains list for distribution of annuals.

12. Manages the school webstore for online payment of fees and fines and purchases of school items.

13. Provides back-up support to other office personnel as necessary.

14. Performs a variety of office duties, such as typing, filing, answering the telephone, opening and distributing mail, assisting office visitors, and making announcements over the intercom system.

15. Performs related duties as assigned.

WORKING CONDITIONS

Office environment; requires visual concentration on detail, dexterity, and precision. Experiences frequent interruptions. Required to lift and carry heavy supplies or bags of coins. Transportation of money to the bank requires security awareness.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education and Experience:

• High school graduation or equivalent with training in bookkeeping and three years of clerical experience, including bookkeeping.

Allowable Substitution:

• Advanced technical training in bookkeeping or secretarial procedures may substitute on a month-for-month basis for up to two years of the required experience.

Knowledge, Skills & Abilities

• Knowledge of general bookkeeping procedures; ability to maintain accounting records and spreadsheets.
• Skill in using Excel.
• Skill in using computers and various software programs.
• Skill in operating a 10-key calculator by touch.
• Skill in operating general office machines.
• Skill in oral communication.
• Ability to learn district and state ASB bookkeeping procedures.
• Ability to learn district procedures for other accounts.
• Ability to set up and maintain an accurate filing system.
• Ability to attend to detail.
• Ability to maintain confidentiality.
• Ability to establish and maintain effective working relationships with students, parents, staff, and the general public.

Licenses/Special Requirements

• Bondable

Updated

12/2014

BOOKKEEPER

LOCATION: High School

JOB SUMMARY

This position maintains Associated Student Body (ASB) and Lump Sum Budget (LSB) accounts. The position receives student and school monies, processes purchase orders, reconciles bank statements, and handles related accounting transactions. The position provides information concerning bookkeeping procedures to students and staff and communicates with vendors.

REPORTING RELATIONSHIPS

Reports to Principal or other assigned school administrator.

DUTIES AND RESPONSIBILITIES

1. Receives, writes receipts for, counts, and verifies money for various activities. Prepares deposit slips and takes deposits to the bank.

2. Writes checks, requisitions, and purchase orders; obtains appropriate signatures. Prepares change boxes for student activities; accounts for monies.

3. Maintains multiple checking accounts; reconciles accounts with bank statements; submits documentation for reimbursement. Maintains and reconciles other fund accounts; records cash received and issues receipts; counts money. Reconciles budget printouts received from the district’s Central Accounting Department.

4. Maintains ASB and LSB accounting records; posts receipts and expenditures to proper accounts; prepares a variety of reports. May maintain records on computer.

5. Maintains student financial records. Receives and posts fines and fee payments; sends letters concerning fines owed.

6. Responds to telephone inquiries concerning ASB, LSB, and other account matters. Receives and responds to written requests. Meets with auditors as necessary to provide records, information, and explanations. Works with student advisors; communicates ASB and LSB procedures.

7. Acts as custodial of office petty cash fund; maintains accounting records for general building budget as assigned.

8. Ensures that accounting procedures as established by the district are followed. Maintains financial records according to required retention schedules.

9. Assists administrators to prepare ASB and LSB fund annual budgets.

10. Communicates with vendors concerning purchase orders; receives supplies and verifies against purchase orders; processes invoices for payment.

11. Provides other clerical support, such as coordinating the annual KCDA order, selling tickets for student activities, administering first aid in the absence of the school nurse, providing backup assistance to the Office Manager, and duplicating copies.

12. Performs related duties as assigned.

WORKING CONDITIONS

Office environment; requires visual concentration on detail, dexterity, and precision. Experiences frequent interruptions. Required to lift and carry heavy supplies or bags of coins. Transportation of money to the bank requires security awareness.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education & Experience:

• High school graduation or equivalent with training in bookkeeping and three years of clerical experience, including two years of experience in bookkeeping.

Allowable Substitution:

• Alternative combinations of advanced training and experience will be evaluated by the Personnel Office for comparability.

Knowledge, Skills, and Abilities

• Knowledge of general bookkeeping procedures; ability to maintain accounting ledgers.
• Proficient in keyboarding.
• Skill in operating a 10-key calculator by touch.
• Skill in operating general office machines.
• Ability to learn district and state ASB and lump sum bookkeeping procedures.
• Ability to learn the use of a microcomputer and various software programs.
• Ability to set up and maintain an accurate filing system.
• Ability to attend to detail.
• Ability to maintain confidentiality.
• Ability to establish and maintain effective working relationships with students, parents, staff, and the general public.

Licenses/Special Requirements

• Bondable.

Updated

12/2000

CAREER CENTER SPECIALIST

LOCATION: Gig Harbor & Peninsula High Schools

JOB SUMMARY

This position works with the career counselor to develop and present a complete career development program. Responsibilities include maintaining and coordinating the use of career center materials, working with counselors to develop and present career education teaching units or with staff in infusing these into the curriculum, scheduling career center events, promoting career and college events, and performing a variety of other duties needed in presenting a career education program.

REPORTING RELATIONSHIPS

Reports to Principal; responsible to Principals (GHHS and PHS), career counselor, and CTE Program Coordinator.

DUTIES AND RESPONSIBILITIES

1. Researches career center materials available for purchase; reviews items with staff and submits approved orders to district office. Receives and verifies incoming materials; displays materials in the career center.

2. Assists students who come in to the career center for information; assists students in finding information and clarifying needs. Oversees schedule and use of room, computers, and equipment. Monitors student behavior. Responds to student and parent inquiries; acts as a guide to resources.

3. Works with counselors to plan career development units for each grade level; assists in presenting information during career development unit to students. May monitor career planning and pathway interest for students.

4. Schedules and advertises college, technical school, and military staff visits to career center. Coordinates career center activities with work experience programs; arranges for utilization of community resources.

5. Arranges for occupational speakers; polls students to determine interest in specific occupations; notifies students when speakers have been scheduled.

6. Maintains working knowledge of career exploration programs (currently Career Cruising); assists students in using web-based career exploration resources.

7. Posts advertisements for college and military entrance tests (SAT/ACT/PSAT/PLAN/ASVAB); communicates information to students, facilitates students signing up for tests, prepares for test days.

8. Receives and sorts incoming mail for career center; determines which information might be of interest to staff members or students; distributes information.

9. Assists in planning methods for presenting career information to students; provides information to students concerning decision-making techniques for careers.

10. Inputs correspondence, reports, and forms; duplicates materials. Answers the telephone; provides information or routes caller to appropriate staff member; takes messages.

11. Assists with Running Start registration; arranges room, directs students.

12. Promotes scholarship, volunteer, pre-apprenticeship, and summer opportunities (e.g., Multicare Nursing Camp, “Get Electrified”). Understands and assists with post-high school applications.

13. Assists in coordination of special events such as Career Day, Health Career Fair, and Construction Career Day. Works with students for sign-ups, registration, placement, confirmation, itinerary. Collects reviews and thank you notes; distributes certificates. Helps provide supervision on field trips.

14. Works with career counselor and district webmaster to update career center web pages such as the bulletin board, college visits, and calendar of events. Monitors to keep information current and relevant (e.g., check links).

15. Assists parent volunteers with senior notebook activities.

16. Performs related duties as assigned.

WORKING CONDITIONS

Office environment; experiences frequent interruptions.

AFFILIATION

PSE-Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education and Experience:

• High school graduation or equivalent with college-level coursework in career planning, career and technical education, counseling, career development, or related areas. Three years of secretarial work experience including organizing activities for school or community programs. Experience with secondary school students preferable.

Allowable Substitution:

• Advanced technical training in secretarial procedures may substitute on a month-for-month basis for up to one year of the required experience.

Knowledge, Skills, and Abilities

• Ability to operate standard office equipment including computer and software applications (i.e., Internet, Word Processing, Spreadsheets, and Presentation PowerPoint).
• Knowledge of general secretarial procedures.
• Proficient in keyboarding.
• Effective written and oral communication skills.
• Ability to set up and maintain accurate records.
• Ability to meet schedules, deadlines, and coordinate multiple tasks.
• Ability to demonstrate creativity when promoting events, creating displays, and preparing materials.
• Ability to maintain confidentiality.
• Ability to work independently.
• Ability to learn career center procedures.
• Ability to learn Career Cruising and navigate features effectively.
• Ability to establish and maintain effective working relationships with students, staff, and the general public.

Licenses/Special Requirements

None

Updated

08/2009

CLERK/TYPIST – SECONDARY SCHOOLS

JOB SUMMARY

This position provides clerical support for the secondary front office. Responsibilities include answering the telephone and greeting office visitors, word processing, filing, duplicating and distributing information, and performing a variety of other clerical duties. Communicates with staff and the public.

REPORTING RELATIONSHIPS

Reports to Principal and/or Assistant Principal and Office Manager.

DUTIES AND RESPONSIBILITIES

1. Answers telephone calls; provides information to caller or routes to appropriate staff member; takes messages. Greets and assists office visitors.

2. Types documents concerning school information for students and parents – i.e., newsletters, correspondence, etc.

3. Uses word processing equipment to type correspondence, forms, and memoranda; proofreads products. Submits various reports to OSPI, school district, and other agencies.

4. Duplicates information on photocopying equipment; answers staff questions concerning equipment operation. Performs minor photocopy machine maintenance such as adding ink and general cleaning; alerts office manager if service is needed.

5. Utilizes Power School to look up student records to assist parents.

6. May supervise students who come to the office; monitors behavior. May provide backup assistance for the office staff and backup assistance in providing first aid care to students in the absence of the school nurse.

7. Types reports for safety and employee accident and injury reporting. Receives and summarizes information, prepares reports for submittal to a variety of agencies while maintaining confidentiality.

8. Receives, screens, sorts, date stamps, and routes incoming mail.

9. Performs related duties as assigned.

WORKING CONDITIONS

Office environment; requires dexterity and precision. Experiences frequent interruptions.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education & Experience:

• High school graduation or equivalent and three years of clerical training or experience, including greeting the public. School district experience desirable.

Allowable Substitution:

• Advanced technical training in clerical procedures may substitute on a month-to-month basis for the required experience.

Knowledge, Skills & Abilities

• Knowledge of general clerical procedures.
• Proficient in keyboarding.
• Skills in operating general office equipment.
• Ability to maintain accurate records.
• Effective oral and written communication skills.
• Ability to learn the use of microcomputer and various software packages.
• Ability to maintain confidentiality.
• Ability to file information accurately.
• Ability to establish and maintain effective working relationships with staff and the general public.

Licenses/Special Requirements

None

Updated

06/2010

CLERK/TYPIST – STUDENT SERVICES

LOCATION

Educational Service Center

JOB SUMMARY

This position provides clerical support for the Program Administrator of Student Services. Responsibilities include monitoring grants, processing timesheets and purchase orders, answering the telephone and greeting office visitors, typing, data entry, word processing, filing, duplicating and distributing information, and performing a variety of other clerical duties. Communicates with district staff and the public.

REPORTING RELATIONSHIPS

Reports to Program Administrator of Student Services.

DUTIES AND RESPONSIBILITIES

1. Answers telephone calls; provides information to caller or routes to appropriate staff member; takes messages. Greets and assists office visitors.

2. Manages time and effort paperwork for the department. Provides spreadsheets and year-end reports for Title and LAP programs; files all special education student records.

3. Manages all special education/homeless transportation requests; works with the Transportation Department to problem-solve issues.

4. Verifies codes and processes invoices, billings, timesheets, convention and travel forms, substitute request forms; prepares purchase orders for processing; orders departmental supplies.

5. Receives, screens, sorts, date stamps, and routes incoming mail.

6. Maintains confidential and non-confidential departmental files for records, memoranda, documents, and correspondence. Researches files as necessary to provide information.

7. Uses word processing equipment to type correspondence, forms, and memoranda; proofreads products.

8. Arranges appointments; sets up rooms for meetings.

9. Duplicates information on photocopy equipment.

10. Occasionally calculates figures on 10-key adding machines.

11. Performs related duties as assigned.

WORKING CONDITIONS

Office environment; requires dexterity and precision. Experiences frequent interruptions.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education & Experience:

• High school graduation or equivalent and two years of clerical training or experience, including greeting the public. School district experience desirable.

Allowable Substitution:

• Advanced technical training in clerical procedures may substitute on a month-to-month basis for the required experience.

Knowledge, Skills & Abilities

• Knowledge of general clerical procedures.
• Proficient in keyboarding.
• General knowledge of bookkeeping procedures.
• Skills in operating general office equipment.
• Ability to maintain accurate records.
• Effective oral and written communication skills.
• Ability to learn the use of microcomputer and various software packages.
• Ability to maintain confidentiality.
• Ability to file information accurately.
• Ability to establish and maintain effective working relationships with staff and the general public.

Licenses/Special Requirements

None

Updated

09/2007

COUNSELING SECRETARY

JOB SUMMARY

This position provides secretarial support to the counselors, registers students, and acts as the school’s computer specialist. Responsibilities include typing correspondence and maintaining records for the school counselors, entering information into the computer system for scheduling and grading, and providing technical assistance to users of the school’s computer system.

REPORTING RELATIONSHIPS

Reports to Principal; responsible to high school counseling staff.

DUTIES AND RESPONSIBILITIES

1. Answers the telephone and greets visitors to the counseling office; schedules parent conferences, testing sessions and other meetings; relays information to counselors. Sends for students as requested by counselors and excuses student absences for appointments in the counseling office.

2. Formats and types correspondence, memorandum, forms and reports for counselors. Maintains confidential counseling files; researches files to provide information for counselors as requested.

3. Collects and organizes progress reports; orders progress reports as requested by teachers, counselors and parents.

4. Maintains files of pre-college tests taken by students; distributes data to counselors; collects college applications from seniors and records test scores; forwards data to counselors; mails applications. Sends transcripts to colleges as requested by former students.

5. Schedules appointments and organizes correspondence for school psychologist; provides secretarial assistance to drug assessment counselor. Sets up assessment meetings for Olympic Counseling Service.

6. Assists principal and counselors in development of a master schedule; inputs information into computer. Scans student course selections and makes necessary changes; generates scheduling materials. Maintains accurate reports and class counts for use in scheduling; prints related reports as requested. Distributes schedules to offices and staff; maintains accurate class lists for teachers.

7. Records schedule changes throughout the year; forwards copies of schedule change information to staff. Prepares ethnic, dropout and other reports as requested.

8. Prepares grading forms and instructions; distributes materials and instructions to teachers. Inputs grade data by using a scanner; makes necessary changes. Prints and distributes report cards; prints and files transcripts. Notifies counselors of students with incomplete or failing grades. Ranks students according to grade point average; runs honor roll listings.

9. Collects and records grade changes throughout the year; updates transcript information.

10. Enrolls new students and creates student data files; requests immunization forms and other school or health information. Obtains records from student’s previous school; evaluates transcripts to credit student’s previous coursework.

11. Withdraws students and prepares required forms; collects withdrawal grades from teachers; updates student cumulative files. Forwards records of withdrawn students to other schools; ensures that state and district regulations are followed. Verifies requests for information relating to students and student files before forwarding information to other sources.

12. Oversees operation of school’s computer network system. Orders supplies such as papers, ribbons, forms and diskettes. Troubleshoots minor equipment problems; calls for outside repair as necessary. Provides assistance to new users; maintains system security.

13. Inputs information into computer to update student records such as demographic data, schedule changes and health records; forwards copies of information to various school offices.

14. Provides clerical assistance for graduation; types programs; assists in distributing caps, gowns, and announcements. Submits orders and verifies student names for diplomas. Coordinates assistance at graduation by volunteers.

15. Performs related duties as assigned.

WORKING CONDITIONS

Office environment; experiences frequent interruptions; requires visual concentration on detail, dexterity and precision.

AFFILIATION

PSE-Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education and Experience: High school graduation or equivalent with training in secretarial procedures and three years of increasingly responsible secretarial experience, including greeting the public, maintaining detailed records and working with computer software. Experience in a school district strongly preferred.

Allowable Substitution: Advanced technical training in secretarial or data processing procedures may substitute on a month-for-month basis for up to one year of the required experience.

Knowledge, Skills and Abilities

• Knowledge of secretarial practices and procedures.
• Knowledge of correct grammar, spelling and English usage.
• Proficient in keyboarding.
• Skill in operating a variety of office machines.
• Excellent written and oral communication skills.
• Ability to operate word processing equipment.
• Ability to operate a micro-computer and learn various software programs.
• Ability to learn the operation of a school district computer system.
• Ability to provide technical assistance to computer users after training.
• Ability to set up and maintain an accurate filing system.
• Ability to attend to detail and follow through to completion.
• Ability to organize and set priorities.
• Ability to work under pressure with multiple interruptions and be flexible.
• Ability to work independently with minimal supervision.
• Ability to maintain strict confidentiality.
• Ability to deal with upset or angry students.
• Ability to establish and maintain effective relationships with students, parents, and staff.

Licenses/Special Requirements

None

Updated

06/2000

INSTRUCTOR – ECEAP

JOB SUMMARY

This position develops and implements a daily classroom program in accordance with ECEAP Program Standards and the Puget Sound ESD Work Plan for low-income children enrolled in the district’s ECEAP preschool program.

REPORTING RELATIONSHIPS

Reports to ECEAP Program Coordinator and Center Director. Gives work assignments to classroom assistant.

DUTIES AND RESPONSIBILITIES

1. Organizes and presents a classroom program (including related field trips) following ECEAP Program Standards and Puget Sound ESD ECEAP Work Plan, incorporating ECEAP curriculum goals in all developmental areas, and integrating the ECEAP components of health, nutrition, parent involvement, and social services.

2. Designs and posts written lesson plans on a weekly basis which reflect age-appropriate, child-centered activities which foster social, cognitive, and motor skills development.

3. Monitors children’s behaviors in the classroom; administers appropriate behavior management strategies; and acts as a role model for appropriate behavior.

4. Evaluates the educational, physical, and emotional needs of individual children using a variety of means (screening tools, checklists, enrollment information, observations, parent interviews), and plans a program that responds to the children’s individual developmental levels and needs. Directs the writing of individual learning plans.

5. Maintains program records; documents daily activities and progress for each child per ECEAP Program Standards and Work Plans. Communicates regularly with assistants, program coordinator, principal, other staff, and parents concerning children and program.

6. Participates in quarterly staffings of children and families, updating Individual Learning Plans, and incorporating the plans into the annual family service plans.

7. Maintains close contact with families, including at least two home visits per year.

8. Develops teaching skills and enhances leadership abilities and behavior management skills of assistants and volunteers through supervision and training. Posts directions for how to work with children in all areas of the room.

9. Creates, duplicates, and laminates materials; operates record and cassette players; demonstrates and supervises carpentry tools. Types correspondence and parent newsletters.

10. Orders materials for use in classrooms; creates and gathers materials for projects and activities. Maintains records of expenditures; forwards appropriate paperwork to the business office; directs the completion of the annual inventory.

11. Maintains physical appearance of classroom; picks up toys; labels shelves and materials; washes towels and sponges; puts materials away after use. Works out appropriate procedures to facilitate sharing of space and materials as needed.

12. Plans for children's transition from ECEAP to kindergarten according to the ECEAP Program Standards.

13. Develops knowledge and skills in the area of early childhood education through participation in training provided by Puget Sound ESD and Peninsula School District.

14. Performs related duties as assigned.

WORKING CONDITIONS

Classroom environment with assistant, parent volunteers, ECEAP support staff, and possibly special education support staff. Required to attend to children’s personal hygiene, which may include changing a child’s clothes or diapers, or helping a child develop self-cleaning skills. Required to make home visits.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education & Experience (Required by ECEAP WAC)

• At least a four-year degree in the field of early childhood education or child development from an accredited public or private institution of higher education and a minimum of one year of successful experience working in a preschool or kindergarten; or
• A two-year degree in the field of early childhood education or child development from an accredited public or private institution of higher education with a minimum of two years of successful experience working in a preschool or kindergarten; or
• A valid Washington State Elementary Teaching Certificate with an endorsement in early childhood education or early childhood special education or a person with a valid Washington State teaching certificate who would meet the qualifications for an endorsement in early childhood education or early childhood special education.
• A criminal history check with fingerprinting is required.
• Experience with low-income families is desirable.

Allowable Substitution

If the center is unable to find a lead teacher with the above qualifications due to a local labor pool shortage documented by the center, the center may employ a lead teacher with the qualifications listed below, PROVIDED THAT the center establishes a written professional development plan for each such lead teacher that shall be sent to ESD 121 and shall contain the following provisions:

1. Shall lead to completion of one of the qualifying degrees listed above within three years;
2. Shall provide for observation of such lead teacher by a person meeting the qualifications listed above for a minimum of one class period a month, with consultation and advice and assistance regarding the observation as needed.

Progress towards completion of the plan shall be reviewed by the center on a regular basis and shall remain a condition of employment. These interim qualifications are as follows:

1. A teaching certificate and a minimum of one year of successful experience working with preschool-age children; or
2. A minimum of a two-year degree from an accredited public or private institution of higher education and a minimum of two years of successful experience working with preschool-age children; or
3. A child development associate credential.

Knowledge, Skills and Abilities

• Knowledge of early childhood development.
• Knowledge of developmentally appropriate/child-centered instructional methods.
• Proficient in keyboarding.
• Effective oral communication skills.
• Ability to deal with children in a warm and confident manner.
• Ability to remain flexible to changes in assignments or situations.
• Ability to maintain accurate records.
• Ability to organize activities and materials.
• Ability to be fair and consistent when working with children.
• Ability to plan daily activities.
• Ability to operate general office machines.
• Ability to establish and maintain effective working relationships with staff and parents.
• Ability to train and supervise assistants and volunteers.

Licenses/Special Requirements

• Must obtain training in first aid and CPR.
• Must obtain a Washington State Food Handler’s Permit.

Updated

11/2005

LIBRARY TECHNICIAN – ELEMENTARY

JOB SUMMARY

This position will be comprised of duties that will deal with daily library operations. Responsibilities include supervising students, supporting reading curriculum using library resources, processing new materials, checking books in and out, maintaining library records, and assisting students and staff in research, reference, and assignments.

REPORTING RELATIONSHIPS

Reports to the Principal. Receives work assignments from school Principal.

DUTIES AND RESPONSIBILITIES

1. Monitors student behavior in the library. Answers questions and provides information concerning library resources; provides instructional support to students in locating and accessing materials to support classroom reading curriculum for all grade levels as well as assisting students with research, reference, and assignments.

2. Monitors library files; types correspondence and forms.

3. Monitors work of student library assistants and/or volunteers; trains assistants in basic library procedures; reviews work.

4. Maintains card catalog; using computerized library system.

5. Using Chromebooks, tutors students in computer use procedures; providing guidance, information, and answers questions regarding Google accounts as well as library searches; may oversee use of building equipment.

6. Processes new books and materials; may stamp ownership markings. Repairs books; prepares books and materials for discard.

7. Orders books, magazines, and other library materials. Receives and verifies orders; maintains records. Responsible for library budgets. Keeps staff and students informed of new resources using suitable review sources to ensure age-appropriate materials.

8. Checks books, library materials, and technology equipment in and out; shelves materials. Prepares overdue notices and correspondence. Collects fees and writes receipts for overdue payments. Performs periodic inventory of books and materials; maintains inventory records. Enters library material information on computer.

9. Maintains physical appearance of library; picks up litter and straightens chairs. Sets up displays; creates bulletin boards.

10. Organizes activities for special library projects, such as used book drives. Creates schedules for classrooms to attend special projects.

11. Performs related duties as assigned.

WORKING CONDITIONS

Requires visual concentration on detail, dexterity, and precision. Experiences constant interruptions. May lift boxes weighing thirty pounds.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education and Experience

High school graduation or equivalent with training in library procedures and two years of clerical experience. Library and/or classroom experience preferred.

Allowable Substitution

Advanced technical training in library procedures may substitute on a month-for-month basis for the required experience.

Knowledge, Skills and Experience

• Ability to monitor student behavior.
• Ability to deal with elementary or secondary school students in a caring and confident manner.
• Ability to maintain accurate records.
• Ability to organize and set priorities.
• Ability to learn the operation of computer and technology as needed.
• Ability to establish and maintain effective working relationships with students and staff.
• Knowledge of general clerical procedures.
• Knowledge of basic library procedures; ability to learn specific processes.
• Skill in operating general office machines.
• Effective oral communication skills.
• Knowledge of basic microcomputer operations and ability to learn the operation of specific software programs.
• Ability to lift boxes weighing 30 pounds.

Licenses/Special Requirements

None

Updated

10/2015

ELEMENTARY SCHOOL ASSISTANT

JOB SUMMARY

This position provides support to school and office staff and instructional and non-instructional activities for students in a classroom. Responsibilities may vary to include all or part of workroom duties such as copying, laminating and binding; taking inventory of supplies and materials; typing correspondence and forms; providing general office assistance; tutoring, correcting classroom work and monitoring student behavior; playground duty.

REPORTING RELATIONSHIP

Reports to building principal, receives work assignments from office manager or teacher.

DUTIES AND RESPONSIBILITIES

1. Provides assistance with workroom activities; duplicates and laminates materials; creates transparencies; binds materials. May scan computerized testing forms. Stocks workroom supplies; conducts periodic inventory of school supplies, textbooks, and workbooks and maintains records. Assists in determining quantities for ordering KCDA and other materials; checks in new supplies and disburses to staff as needed.

2. May type correspondence, classroom newsletters, tests, forms, or teaching materials from notes or handwritten drafts using word processing equipment. May enter data into computer and maintain various databases to prepare reports and lists.

3. Provides general office assistance such as answering the telephone, greeting office visitors, and providing coverage for secretarial staff during absences. Provides assistance to secretarial staff in maintaining files.

4. Supervises students on playground; monitors behavior and ensures safety; fills out playground behavior forms as needed. Attends to students who are ill or injured, alerts staff if injuries will require first aid or medical attention. Assists in developing and implementing playground rules. Troubleshoots playground equipment; makes minor repairs; alerts staff if repairs are necessary.

5. Tutors students individually or in small groups under direction of teacher, reinforces and reviews concepts and skills. Collects, reviews, grades, and records student assignments. Assists teacher in maintaining student records. Completes student progress reports prepared by teacher, mails as requested.

6. Communicates with teacher concerning student progress or problems; assists teacher in developing individual education programs as requested. Assists teacher in monitoring student behavior; disciplines as authorized. Acts as role model to students to demonstrate appropriate behavior.

7. Assists teacher in maintaining classroom appearance.

8. May assist with basic first aid care to ill or injured students. Alerts office staff if further action is needed.

9. Performs related duties assigned.

WORKING CONDITIONS

Office environment; requires concentration and dexterity; experiences frequent interruptions. Exposed to infectious diseases; occasionally required to deal with upset or angry students and parents. May be required to work outdoors in inclement weather.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education and Experience

High school education or equivalent and experience working with school-aged individuals. Experience in a school setting desirable.

Allowable Substitution

None

Knowledge, Skills and Abilities

• Knowledge of general clerical procedures.
• Effective oral and written communication skills.
• Knowledge of basic subject areas such as spelling, writing, reading, and arithmetic.
• Proficient in keyboarding.
• Ability to learn the operations of general office machines.
• Ability to learn the use of a microcomputer and various software programs.
• Ability to maintain accurate files and records.
• Ability to attend to detail and follow tasks through to completion.
• Ability to organize tasks and set priorities within established parameters.
• Ability to communicate with students in a warm and confident manner.
• Ability to work independently with minimal supervision.
• Ability to remain flexible to changes in assignments or situations.
• Ability to organize activities.
• Ability to follow instructions.
• Ability to be fair and consistent when working with students.
• Ability to maintain confidentiality.
• Ability to monitor student behavior and enforce playground rules.
• Ability to establish and maintain effective working relationships with staff, students, and parents.

Updated

07/1997

ENGLISH LANGUAGE LEARNER (ELL) ASSISTANT/TUTOR

JOB SUMMARY

This position provides tutoring services to English Language Learners.

REPORTING RELATIONSHIPS

Reports to Executive Director of Student Services.

DUTIES AND RESPONSIBILITIES

1. Administers and evaluates Washington English Language Proficiency Assessment (WELPA) oral and writing/reading tests upon entry, continuation, and exit of program. Designs specific activities and lesson plans for ELL students. Maintains records of student progress related to individual and program goals.

2. Collects and records pre- and post-test data necessary for student and program evaluation.

3. Relates concerns and cultural differences of students and parents to program and school staff; serves as a resource person in activities intended to promote cross-cultural understanding.

4. Tutors individual students or groups of students in various curriculum assignments or enrichment activities; monitors and/or independently supervises student behavior in the work area; administers discipline as needed. Works either in the student’s classroom or in a pull-out setting.

5. May participate in staffings when ELL students are a focus.

6. Participates in parent-teacher conferences for ELL students at the request of the supervisor or parent; sets up appointments with school counselors for students and parents.

7. Knows community agencies and serves as a resource to parents of ELL students.

8. May participate in presentations on the ELL program at district and building meetings; explains the American School System to students and parents.

9. Attends workshop meetings, training sessions, conferences, or other staff development or in-service activities related to ELL.

10. Travels between multiple buildings within district boundaries.

11. Performs other duties as assigned.

WORKING CONDITIONS

School environment; requires flexibility in schedule and driving to several schools each day. Exposed to infectious diseases carried by students.

AFFILIATION

PSE-Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education & Experience

High school graduation or equivalent and experience working with English Language Learners required. Bachelor’s degree and minimum three years providing direct academic support to English Language Learners in grades K-5 preferred. SIOP (Sheltered Instruction Observation Protocol) training plus additional training in the support and instruction of ELL students including: Training in Guided Language Acquisition theory and strategies (GLAD-based), ELD Standards and Content and Language Objectives Training, Common Core Training to Support ELLs, and Comprehension Toolkit Training for ELLs highly desired.

Knowledge, Skills & Abilities

• Experience administering the WELPA and WELPA placement test and interpreting results.
• Experience interpreting peer analyses for ELLs; participates in staffing meetings.
• Understands best practices for ELL instruction.
• Experience coordinating and facilitating meetings among translators, parents, and staff.
• Understands ELL accommodations in the classroom and for testing procedures.
• Ability to advocate for ELL students to improve communication with families and for improved resources.
• Knowledge of basic subject areas, such as spelling, writing, reading, and math.
• Effective written and oral communication skills.
• Ability to maintain accurate files and records.
• Ability to attend to detail and follow tasks through to completion.
• Ability to maintain confidentiality.
• Ability to organize tasks and set priorities within established parameters.
• Ability to remain flexible to changes in assignments or situations.
• Ability to organize activities.
• Ability to follow instructions through to completion.
• Ability to work independently with minimal supervision.
• Ability to establish and maintain effective working relationships with staff, students, administrators, and parents.

Licenses/Special Requirements

• Must complete training in first aid and CPR as required by the district.
• Must have valid Washington State Driver’s license.

Updated

10/2013

FACILITIES COMMUNITY USE SPECIALIST

JOB SUMMARY

This position is responsible for the administration and management of a comprehensive community facility use program that includes gyms, classrooms, natural and synthetic turf fields, auditoriums, and other school District facilities with considerable latitude for independent judgement and action under general guidelines. This position requires engagement in a considerable amount of public contact with civil and social groups, news media, and the general public. This position also manages the operation of the Soundview Annex office and promotes positive public relations for the Community Transition Program (CTP) housed in that facility.

REPORTING RELATIONSHIPS

Reports to Building/Department Administrator.

DUTIES AND RESPONSIBILITIES

• Manage, coordinate, and schedule all community and facility use of Peninsula School District facilities (community and in-District); monitor and modify schedules as needed.
• Administer an efficient community use rental program and adjust as needed to ensure maximum use and revenue generation.
• Act as liaison between District Office and school offices regarding facility use.
• Establish, foster, and maintain effective relationships with building principals, athletic directors, school office staff, maintenance personnel, custodians, and community groups.
• Work with maintenance/grounds personnel to ensure properly maintained and safe facilities. Recommend improvements to existing facilities and operating systems.
• Respond to sensitive and complex public inquiries or service complaints, assuring the resolution is documented to minimize future problems.
• Promote positive relations with District personnel and the general public concerning the school District. Answers inquiries and researches data to provide information. Take immediate action when attention and directions are required to meet deadlines.
• Maintain yearly, monthly, weekly athletic/activity calendars. Provide information to school, maintenance, custodians, and athletic directors.
• Maintain accurate records and create reports for community use.
• Prepare financial and community use reports for public requests and administrator needs.
• Prepare address, e-mail, phone numbers for school board requests.
• Class program - Create and maintain contracts for all facility users, prepare monthly reports for fiduciary and usage purposes.
• Notify staff, clubs, and public when fields are closed due to weather, maintenance, or other unforeseen emergencies.
• Collaborate with others for the purpose of implementing and maintaining services and/or programs.
• On Call by telephone 24/7.
• Comply with all District policies and Code of Professional Conduct.
• Prepare accounts receivable invoices, mail, e-mail or distribute.
• Ensure that proper deposits and payments are made to facility use contracts by the appropriate deadlines.
• Monitor outstanding invoices, send out second notices, and notify appropriate District departments of unpaid contracts.
• Make telephone contact to collect contracts as necessary.
• Responsible for producing and processing all building's revenue refund check requests, to ensure proper documentation, authorization fund accounts, and budget coding.
• Prepare and maintain accurate records of facility user groups. Certificates of Insurance, as required by Risk Management. Ensure that the certificates are kept current and that user groups are notified in a timely manner when the certificate needs to be updated.
• Create purchase orders for office supplies, field supplies, clothing for field supervisors. Supervise, hire, train, and evaluate Field Supervisors.
• Arrange interviews by contacting applicants; scheduling interview rooms; providing schedules and interview questions.
• Coordinate the Field Supervisor staff schedule; make arrangements for staff coverage when additional rentals are scheduled or when staff needs a scheduled shift covered.
• Maintain records and files for Field Supervisor staff information.
• Ensure that all Field Supervisor staff are properly trained and can perform all aspects of their jobs in accordance with District policies, state codes, and can provide excellent customer service to the students, staff, and members of the public.
• Establish and communicate work rules, safety requirements, and performance standards to field supervisors and clubs.
• Conduct or oversee performance evaluations and initiate and implement disciplinary action if necessary. Monitor and evaluate personal effectiveness, problems, and needs; take appropriate action or make necessary recommendations for action.
• Communicate and order supplies, first aid supplies, and equipment as field supervisors need for turf fields.
• Monitor and review timesheets for field supervisors and prepare for payroll.
• Distribute and monitor field keys to community rental groups and Field Supervisor staff. Manage the operation of the Soundview Annex.
• Receive and distribute mail.
• Answer the telephone and respond to inquiries.
• Greet and assist building visitors. Greet parents, students, and visitors entering the building for CTP and PIA; provide assistance.
• Supervise CTP and PIA students who come into the office; monitor student behavior. Communicate with the Transportation Department concerning CTP student transportation arrangements.
• Format and type correspondence, forms, memoranda, and reports. Duplicate materials. Type and distribute staff information.
• Maintain building safety information bulletin board and provide lead direction for emergency drills.
• Troubleshoot problems with office equipment and call for service as necessary. Provide support for personnel with programs such as Microsoft Office, Email, CLASS, District master Calendar, Outlook, copier, printers, etc.
• Troubleshoot problems with office equipment and call for service as necessary. Write work order requests for building maintenance.
• Work as liaison with the Gig Harbor Business Park complex tenants and owners for landscape, outside cleaning and maintenance needs, parking needs, etc.
• Maintain inventory of equipment and make purchases as needed. Perform a variety of related duties and special projects.

WORKING CONDITIONS

This position works primarily in an office environment with frequent interruptions and is expected to meet inflexible deadlines. Must have the ability to work independently on various tasks that require strong skills in self-direction. Often exposed to high noise levels from CTP students and staff. Must be willing to work flexible hours including evening and weekend calls. Requires visual concentration on detail, dexterity, and precision.

AFFILIATION

PSE-Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education & Experience

• Experience in community recreation and facilities management.
• Knowledge of school District policies and procedures as they relate to athletic/community use programs.
• Four years’ experience in business administration, facility management, community use programs including at least two years of supervisory experience.
• School District experience and knowledge of District facilities.

Knowledge, Skills & Abilities

• Considerable knowledge of District facilities and other agencies in the area.
• Knowledge of Gig Harbor/Key Peninsula community organizations and activities.
• Knowledge of the special needs of the public and special groups utilizing the facilities.
• Knowledge of procedures and policies in administration, personnel, fiscal management, and bookkeeping procedures.
• Knowledge of computerized record keeping and reservation systems; ability to create and maintain accurate records and reports.
• Experience with and knowledge of computer software such as Windows, MS Office, and other application software.
• Experience with/knowledge of Internet and e-mail communications.
• Knowledge and access to the online purchasing process.
• Ability to establish and maintain effective working relationships with area groups/clubs, general public, staff, students, and parents and community organizations.
• Ability to plan, promote, direct, manage, and supervise a comprehensive community use program.
• Ability to establish and maintain effective relationships with area groups and other District personnel.
• Ability to communicate effectively both orally and in writing, with individuals and groups regarding complex or sensitive issues or regulations.
• Ability to deal with irate and/or angry applicants or the public calmly and diplomatically; ability to problem-solve.
• Ability to physically perform the essential job functions.
• Ability to organize and establish priorities and work effectively under pressure.
• Ability to be on call 24/7.
• Ability to attend to detail and follow tasks through to completion.
• Ability to operate a computer (must include accounting software equivalent to Excel and Quicken).
• Ability to create and maintain an accurate filing system.
• Ability to maintain confidentiality.
• Ability to detect errors in bookkeeping procedures.
• Ability to work independently with minimal supervision.
• Keyboarding skill at 60 WPM.
• Skill in operating a 10-key calculator by touch.
• Skill in operating a variety of office machines.
• Skill in using Excel Software.
• Effective oral and written communication skills.

Licenses/Special Requirements

• Currently Certified in or ability to obtain First Aid and CPR certification (District provided training).

Updated

10/2021

FAMILY SUPPORT SPECIALIST AND HEALTH ASSISTANT – ECEAP

JOB SUMMARY

This position serves as liaison between families, schools, and community service resources to provide social and health support services to preschool students and family members who are eligible for the Early Childhood Education Assistance Program (ECEAP) and/or students with developmental handicaps.

REPORTING RELATIONSHIPS

Reports to ECEAP Program Specialist.

DUTIES AND RESPONSIBILITIES

1. Organizes social services, family involvement, health, nutrition, and mental health components for the preschool program at assigned schools.
2. Conducts outreach to community served by assigned school. Recruits and enrolls children and families for the program.
3. Provides program orientation to parents and families as to their rights and responsibilities in the program; encourages parents to participate in decisions concerning the content and direction of the program. Assists parents to identify and develop personal strengths. Provides leadership and service opportunities for family members.
4. Conducts family resource assessment, develops and implements a program of services and coordinates interventions to assist families. Provides current information on community resources and assists families in working with agencies or community organizations to meet family-identified needs. Serves as advocate or spokesperson for families.
5. Provides consultation and advice on issues such as child health, behavior management, social service referrals, parenting skills, and a wide variety of other matters to assist parents in improving the home environment to benefit the child’s education.
6. Provides support for families in crisis; coordinates efforts for consistency and routine in the lives of children.
7. Acts as a liaison between parents and school and works to develop a spirit of community. Provides for and/or conducts parent meetings and parent classes; writes newsletters and flyers about special events; promotes communication between parents, school, and social service agencies; generates activities to enable families to interact with one another. Facilitates family volunteer part of the program and maintains records of all volunteer hours.
8. Establishes and maintains a network with local agencies and organizations that provide social and health services to children. Performs a variety of public relations activities in support of the program.
9. Maintains accurate program records and files, including enrollment information, family assistance referrals, health and immunization records, and follow-up data. Produces reports as required.
10. Assists the teacher with health/nutrition instruction and assists with other classroom activities as needed. Assists in the planning and implementing the activities to assist transition to kindergarten.
11. Attends inservice training sessions and staff meetings as scheduled. Participates in quarterly multi-disciplinary staffings for each family.
12. Performs other duties as assigned. May have flexible hours to allow employee to participate in family and community activities related to the program.

WORKING CONDITIONS

Work is performed in elementary schools, out in the community, and in the homes of families. Required to travel to make home visits; occasionally required to deal with angry or upset parents or children; required to adapt to a variety of home environments and family belief systems and to model appropriate and effective behavior. May experience frequent interruptions; required to shift priorities in response to program changes.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education & Experience

Bachelor’s degree in social service or social science or Associate’s degree in social service and two (2) years of related field experience. Experience with social service programs and agencies.

Allowable Substitutions

Such alternatives to the above qualifications that the District may find appropriate and acceptable.

Knowledge, Skills & Abilities

• Ability to effectively communicate with preschool age children, family members, outside agencies, co-workers, and other district staff in diverse environments.
• Ability to remain flexible to changes in assignments or situations.
• Ability to organize own work and work independently.
• Ability to understand the school district and its relationship to the community.
• Ability to deal with frustrated and/or difficult people.
• Ability to operate general office machines and a computer.
• Ability to maintain accurate, complete records.
• Access to personal vehicle and proof of insurance.
• Ability to lift 20 pounds and push/pull 40 pounds.
• Skill in creative problem solving.
• Effective time management skills.
• Effective written and oral communication skills.
• Ability to learn new skills quickly.
• Ability to maintain strict confidentiality.

Desirable Qualifications

Experience working with low income preschool children and their families. Knowledge of county and local resources for families and appropriate referral procedures.

Updated

07/1998

FAMILY SUPPORT SPECIALIST – BIRTH TO THREE

JOB SUMMARY

This family resource position coordinates and serves as a liaison between families, community service resources, and other district student services staff to provide educational services to children with disabilities, birth to age three, and their families.

REPORTING RELATIONSHIPS

Reports to Early Childhood Coordinator in Student Services.

DUTIES AND RESPONSIBILITIES

1. Organizes assessment, early intervention, therapeutic, social services, family involvement, health, nutrition, and mental health components as appropriate.
2. Conducts outreach to the community served by the school district to make community members and families aware of the services offered.
3. Provides program orientation to parents and families as to their rights and responsibilities in the program; assists parents to participate in decisions concerning the content and direction of their child’s program.
4. Facilitates the planning process that will identify the concerns of the family and the services necessary to enhance the family’s capacity to meet the developmental needs of the child. Writes Individualized Family Service Plans (IFSP) and coordinates provision of the services identified in the plan.
5. Provides consultation in a wide variety of matters to assist parents in improving the home environment to benefit the child’s education.
6. Provides support for families in crisis; coordinates efforts for consistency and routine in the lives of children.
7. Acts as a liaison between parents and school district preschool special education staff and works to develop a spirit of community.
8. Establishes and maintains a network with local agencies and organizations that provide social and health services to children. Performs occasional public relations activities in support of the program.
9. Maintains accurate program records and files; produces reports as required.
10. Assists in planning and implementing the activities to assist transition to preschool.
11. Attends inservice training sessions and staff meetings as scheduled.
12. Performs other duties as assigned. Must be willing to work flexible hours to meet the needs of the families, to work in the field on a regular basis, and to visit families in their homes.

WORKING CONDITIONS

Work is performed in district buildings, out in the community, and in the homes of families. Required to travel to make home visits; occasionally required to deal with angry or upset parents or children; required to adapt to a variety of home environments and family belief systems and to model appropriate and effective behavior. May experience frequent interruptions; required to shift priorities in response to program changes.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education & Experience

Bachelor’s degree in social service or social science or Associate’s degree in social service and two (2) years of related field experience. Experience as a Birth to Three Family Resource Specialist. Knowledge of IDEA Part C services.

Allowable Substitutions

Such alternatives to the above qualifications that the District may find appropriate and acceptable.

Knowledge, Skills & Abilities

• Ability to effectively communicate with infants, toddlers, and preschool children, family members, outside agencies, co-workers, and other district staff in diverse environments.
• Ability to remain flexible to changes in assignments or situations.
• Ability to organize own work and work independently.
• Ability to understand the school district and its relationship to the community.
• Ability to maintain strict confidentiality.
• Effective written and oral communication skills.
• Ability to deal with frustrated and/or difficult people.
• Ability to operate general office machines and a computer.
• Ability to maintain accurate, complete records.
• Access to personal vehicle and proof of insurance.
• Ability to lift 20 pounds and push/pull 40 pounds.
• Skill in creative problem solving.
• Effective time management skills.
• Ability to learn new skills quickly.

Desirable Qualifications

Experience working with diverse families; experience and knowledge of Pierce County early intervention resources.

Updated

06/2012

GRANT / BUDGET ACCOUNTING SPECIALIST

JOB SUMMARY

This position serves as grant/budget specialist for the Student Services Department. Responsibilities include state and federal grant management, including special education, English as a Second Language, and support programs; providing lead direction to departmental staff in establishment and maintenance of accounting records and spreadsheet databases.

REPORTING RELATIONSHIPS

Reports to the Director of Student Services.

DUTIES AND RESPONSIBILITIES

1. Manages accounting records for various state and federal grants. Assists in preparing grant budgets and revisions; processes approved grant documents; sets up department purchase order system; receives and verifies orders against grant expenditure parameters; processes purchase orders and prepares invoices for payment in Accounts Payable; maintains running budget balances for each grant; prepares annual grant activity reports; and maintains files.
2. Prepares and codes grant-related timesheets for Payroll Department processing. Prepares position authorizations and other Personnel action forms; coordinates with Personnel Department.
3. Manages accounting records for specific programs; processes and submits monthly expenditure claims for reimbursement of district funds; maintains files.
4. Develops contracts with outside agencies; processes bills and payments; maintains expenditure reports; develops board agenda items.
5. Develops procedures for departmental consistency in producing spreadsheets, accounting records, and manipulating databases. Provides lead direction to departmental bookkeeping staff; provides training and answers technical questions.

WORKING CONDITIONS

Office environment; experiences frequent interruptions; expected to meet inflexible deadlines; requires visual concentration on detail, dexterity, and precision. Extended periods of work on the computer.

AFFILIATION

PSE-Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education & Experience

High school graduation or equivalent with general accounting background and three years of experience in maintaining budgeting and accounting records. Knowledge of school district programs preferred.

Allowable Substitution

Advanced technical training in accounting/bookkeeping procedures may substitute on a month-for-month basis for up to two years of the required experience.

Knowledge, Skills & Abilities

• Knowledge of bookkeeping procedures; ability to maintain accurate accounting records.
• Knowledge of grant accounting and purchasing procedures.
• Knowledge of state and federal grant procedures.
• Proficient in keyboarding.
• Skill in operating a variety of office machines.
• Effective written and oral communication skills.
• Ability to prepare detailed reports.
• Ability to reconcile account balances.
• Knowledge of data management software programs.
• Computer skills.
• Ability to set up and maintain an accurate filing system.
• Ability to attend to detail and follow tasks through to completion.
• Ability to organize and set priorities.
• Ability to work effectively under pressure.
• Ability to work independently with minimum supervision.
• Ability to establish and maintain effective working relationships with parents, staff, and various state agencies.

Licenses/Special Requirements

None

Updated

09/2004

HEALTH CARE CASE MANAGER

LOCATION

Henderson Bay High School

JOB SUMMARY

This position tracks treatment progress of students with drug or alcohol issues. Involves communication with student, school counselor, principal, treatment facilities, and parents to keep treatment progressing.

REPORTING RELATIONSHIPS

Reports to Henderson Bay High School Principal.

DUTIES AND RESPONSIBILITIES

1. Maintains health care contracts on all students to include treatment recommendations and progress notes based on regular contact with students, parents, treatment, or counseling agencies.
2. Maintains close contact with treatment agencies regarding orientation/group attendance, tracking treatment progress, compliance with treatment recommendations, tracking UA results, and follow through on any changes to health care contracts relating to substance abuse recommendations.
3. Maintains ongoing communication with Henderson Bay staff, keeping them apprised of student health care contract status. Attends weekly MDT meetings.
4. Informs students and parents about health care contract requirements; answers questions that arise pertaining to substance abuse issues. In conjunction with the school counselor, will be part of the student intake process as point of first contact.
5. Notifies Counseling Secretary when meetings need to be set up with parents, HBHS staff, and counselors from treatment agencies to resolve issues relating to group attendance and other substance abuse issues.
6. Assists in the second opinion process by providing referrals to alternative community resources. Follows up to ensure counseling is in place at the second agency.
7. Generates a list of students needing UA’s each week (to be collected by counselor, case manager, principal, or health technician). Notifies parents, school counselor, or principal of positive results.
8. Monitors state health care contracts with dates, test results, correspondence with parents and agency representatives on Excel spreadsheet.

WORKING CONDITIONS

Occasionally required to deal with angry or upset parents or students. Contacts with emotional and/or disturbed students require safety awareness.

AFFILIATION

PSE-Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education and Experience

High school graduation or equivalent and two years of increasingly responsible experience in dealing with the public and maintaining records. Experience in dealing with teenagers desirable. School district experience preferred.

Allowable Substitution

Advanced technical training may substitute on a month-for-month basis for up to one year of the required experience.

Knowledge, Skills, and Abilities

• Knowledge of correct grammar, spelling, and English usage.
• Skill in operating general office machines.
• Effective written and oral communication.
• Ability to interact with emotional, disturbed, or chemically-dependent students in a warm and confident manner.
• Ability to learn the use of a microcomputer and various software programs.
• Ability to set up and maintain an accurate filing system.
• Ability to attend to detail and follow tasks through to completion.
• Ability to organize and set priorities.
• Ability to work independently with minimal supervision.
• Ability to maintain strict confidentiality.
• Ability to establish and maintain effective working relationships with students, staff, parents, and the general public.

Licenses/Special Requirements

Must complete training in first aid and CPR as required by the district.

Updated

10/1998

HEALTH TECHNICIAN

JOB SUMMARY

This position provides support in the health room. Responsibilities include maintaining student health records, including immunizations; providing first aid to students; assisting with screenings; and completing clerical tasks related to health needs as directed by the school nurse. The position works under the direction of a school nurse.

REPORTING RELATIONSHIPS

Reports to building principal; responsible to school nurses.

DUTIES AND RESPONSIBILITIES

1. Maintains current school health records; creates new records, updates health information; routes health records to various teachers within the schools as requested. Ensures that health records are maintained in a confidential manner.
2. Gathers, assesses, and records immunization information; gathers health data for a variety of state reports such as for scoliosis, immunization, vision, and hearing.
3. Attends to student health needs and provides basic first aid. Calls parents regarding student accidents or illness; arranges for transportation home as necessary.
4. Compiles health lists for nursing office, teachers, coaches, and counselors as directed by the school nurse.
5. May review and record medical history from sports physicals.
6. Keeps respective school nurse informed concerning health or student problems as they arise.
7. Assists school nurse with screenings for vision, hearing, and scoliosis. May be required to perform health services including, but not limited to, clean intermittent catheterization (CIC); gastrointestinal tube feeding using a pump or gravity; administration of oral medication by mouth, feeding tube, inhaler, or nebulizer; use of a magnet over a vagus nerve stimulator (VNS) to control seizures; oral suctioning using a bulb syringe or suction machine; provision of a cough-assist procedure; administration of emergency medication using an auto-injector; administration of oxygen; and ostomy care.
8. Maintains inventory of supplies for nursing services; prepares supply orders for health rooms once per year. Receives, verifies, and stocks supplies.
9. Listens to students’ personal problems as they relate to health, physical abuse, or substance abuse. Reports situations to appropriate school administrator or nurse for follow-up as necessary. Maintains confidentiality of personal problems among general staff and students.
10. Dispenses medication, keeps records, contacts parents as needed. Prepares first aid kits for buildings.
11. Performs related duties as assigned.

WORKING CONDITIONS

Experiences frequent interruptions; requires record-keeping with visual concentration on detail, dexterity, and precision; confined to work area; exposed to infectious diseases carried by students. Occasionally required to attend to students’ personal hygiene or physically restrain students. Must follow state and district policies and procedures related to blood borne pathogens.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education & Experience

High school graduation or equivalent and one year of clerical work experience. Health care training desirable.

Allowable Substitution

None

Knowledge, Skills, and Abilities

• Knowledge of general first aid.
• Knowledge of clerical practices and procedures.
• Ability to operate word processing equipment and various software programs.
• Ability to set priorities and organize activities.
• Ability to screen and treat minor student illness and injuries.
• Ability to evaluate need for medical attention by trained personnel.
• Ability to administer medication as directed.
• Ability to set up and maintain an accurate filing system.
• Ability to assist nurses in screening procedures.
• Ability to follow through tasks to completion.
• Ability to maintain confidentiality.
• Ability to establish and maintain effective working relationships with staff and students.

Licenses/Special Requirements

Valid first aid certificate and training in CPR.

Updated

03/2009

HUMAN RESOURCES SPECIALIST

LOCATION

Educational Service Center

JOB SUMMARY

This position provides secretarial/technical support for the Human Resources Office. Responsibilities include establishing and maintaining confidential personnel records; reviewing all application materials for “Highly Qualified” status per No Child Left Behind regulations; evaluating clock hour transcripts; managing Bloodborne Pathogen Exposure Incident procedures; maintaining/training Substitute OnLine System; providing orientation for all new certificated substitute teachers and preparing and submitting personnel action forms to the Payroll Department.

REPORTING RELATIONSHIPS

Reports to Human Resources Manager

DUTIES AND RESPONSIBILITIES

1. Processes all certificated applicant materials, verifying candidate has required endorsement(s) for the open position prior to principal/screening team review. Completes a variety of required forms to determine whether or not the candidate meets No Child Left Behind Highly Qualified status for each core subject to be taught. Determines through this process which candidates may be interviewed and pulls file(s) for review. Attends NCLB workshops as necessary.
2. Evaluates and records clock hours which will be used to place employees accurately on the teacher salary schedule. Verifies Credit Approval form is received, signed and in place for auditing purposes.
3. Notifies staff in a timely manner of their certificate expiration date. Directs staff on where and how to renew certificates; serves as liaison with OSPI and OESD to ensure all certificated staff have valid certificates prior to the first day of school. Records and enters certificate information in database. Keeps knowledgeable of current state certification requirements.
4. Provides orientation for all new substitute teachers; reviews file to ensure all required district, state and federal paperwork is provided, certificate is current; verifies background check is complete. Sends Sexual Misconduct Disclosure Release forms to all prior school districts in and out of state; provides each substitute required district policies, Substitute Teacher Guidelines, and Substitute OnLine information.
5. Coordinates the Substitute OnLine maintenance to include entering new employees and substitutes, assigns passwords; updates all changes to staff and substitutes currently on the system. Provides training to new hires, building staff, and substitute employees. Provides backup for Substitute Caller.
6. Assists with answering questions regarding credits and salary placement. May assist or sign up new employees as needed.
7. Prepares and distributes all certificated job postings according to contract language; submits for inclusion on our district web page.
8. Prepares and sends out Reasonable Assurance forms to all certificated substitutes to comply with unemployment compensation procedures.
9. Liaison contact for Bloodborne Pathogen exposure incidents. Provides required packets used to document the incident, schedules debriefing meetings with designated administrators and school nurse. Coordinates with appropriate personnel to ensure all required paperwork has been submitted.
10. Processes employment verification forms received from other districts for previous employees. Provides copies of transcripts, clock hour forms, and sick leave balance as requested.
11. Processes required forms for National Board Certified teachers; issues Personnel Action forms and contracts. Submits forms to OSPI for reimbursement from the state.
12. Tracks all certificated and administrative contracts; sends duplicate copy to employee if not received back in a timely manner.
13. Maintains confidential personnel records for district employees and applicants. Enters personnel data in computer; processes certificated personnel actions including forms for new hires; terminations, salary schedule changes, assignment, or budget code changes; submits to Payroll Office by scheduled deadlines.
14. Assists in proofreading state and district reports dealing with salaries and other personnel information. Duplicates materials as needed.
15. Responsible for ordering required Labor Law posters and distributes to each building or department in the district.
16. May arrange interviews by contacting applicants; scheduling interview rooms; providing schedules and interview questions.
17. Answers telephone; provides information concerning salary schedules, FMLA, shared leave, current openings, application procedures, and other personnel information. Routes calls to other staff members, takes messages. Types correspondence and memoranda including personnel section of Board backup when needed; surveys; distributes copies as needed.
18. Performs other related duties as assigned.

WORKING CONDITIONS

Office environment; experiences frequent interruptions; expected to meet inflexible deadlines; requires visual concentration to detail, dexterity, and precision. Exposure to visual display terminals. Requires dealing with upset or angry applicants, employees, and the general public.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education and Experience

High school graduation and five years increasingly responsible secretarial experience with demonstrated strong computer skills in word processing, spreadsheets, and database software. Ability to maintain detailed and accurate records. Human Resources experience preferred. Knowledge of school district policies and procedures preferred.

Knowledge, Skills & Abilities

• Demonstrated ability to maintain strict confidentiality.
• Confidence and ability to work independently with minimum supervision, to anticipate needs and work productively on projects and deadlines.
• Ability to work efficiently and effectively under pressure in a fast-paced and ever-changing working environment.
• Demonstrated ability in customer service skills and maintain effective working relationships with staff and the general public.
• Ability to calmly and diplomatically deal effectively with irate and angry applicants or the general public; ability to problem-solve.
• Proficient in keyboarding.
• Knowledge of state, federal, and district employment practices procedures and guidelines.
• Ability to perform complex projects and assignments and prepare detailed reports.
• Ability to organize and set priorities, attend to detail, and follow a wide variety of tasks through to completion.
• Ability to provide direction and training to other staff.
• Knowledge of correct grammar, spelling, and English usage.
• Ability to attend to detail and follow tasks through to completion.
• Skill in operating a variety of office equipment.
• Effective oral and written communication skills.
• Ability to maintain accurate records and mathematical computations.
• Ability to set up and maintain an accurate confidential filing system.

Licenses/Special Requirements

None

Updated

2013

IN-SCHOOL SUSPENSION SUPERVISOR

JOB SUMMARY

This position supervises students who have been assigned to in-school suspension for disciplinary reasons. Responsibilities include monitoring student behavior, assisting students with assignments, and maintaining student suspension records. Depending upon school assignment, may use behavior modification techniques as assigned in working with students.

REPORTING RELATIONSHIPS

Reports to Principal, Assistant Principal, or other assigned school administrator.

DUTIES AND RESPONSIBILITIES

1. Monitors student behavior in the In-School Suspension classroom; reinforces appropriate behavior and ensures that students stay on task. Communicates In-School Suspension rules. Refers students who violate program rules to school administrator.
2. Assists students with work assignments; answers questions. Contacts teachers to obtain homework assignments as needed. Reinforces classroom learning activities.
3. Records information for students entering In-School Suspension, such as grade level, behavior, and reason for assignment to detention.
4. Maintains records of student activities and behavior while in suspension classroom; forwards information to teachers and school administrators. Types program-related materials.
5. Exchanges information with school staff concerning students assigned to program; participates in staff meetings as requested.
6. May call parents concerning students involved in Saturday School; discusses problems and concerns of parents regarding students.
7. May provide clerical assistance to school staff members as time allows; types correspondence and forms; corrects student assignments or monitors loading of buses.
8. May develop written and oral behavior modification materials for use in helping students recognize a need for change and/or compromise in a specific area of their behavior. Provides these materials to students; instructs students to read materials and complete exercises by deadline. Encourages students to improve their behavior.
9. May act as time-out supervisor; talks to angry or upset students; assists students to calm down so they can attend their next class in a frame of mind conducive to learning.
10. May photocopy materials for staff; may provide assistance to staff and students in operating photocopying equipment; tabulates individual department usages of photocopier; troubleshoots problems with photocopying equipment.
11. Performs related duties as assigned.

WORKING CONDITIONS

Classroom environment; experiences frequent interruptions. Required to deal with upset, disruptive, or angry students. Confined to work area.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education & Experience

High school graduation or equivalent with training in clerical procedures and experience working with adolescents. School district experience preferred.

Allowable Substitution

None

Knowledge, Skills & Abilities

• Knowledge of general clerical procedures.
• Proficient in keyboarding.
• Skill in operating general office machines.
• Effective oral and written communication skills.
• Ability to monitor student behavior and maintain order.
• Ability to develop a positive rapport with students.
• Ability to make and carry out effective decisions concerning student behavior management.
• Ability to learn the use of a microcomputer and various software equipment.
• Ability to maintain accurate records.
• Ability to attend to detail and follow tasks through to completion.
• Ability to work independently with minimal supervision.
• Ability to maintain confidentiality.
• Ability to establish and maintain effective working relationships with staff.
• Knowledge of effective methods for dealing with anger and conflict situations desirable.
• Ability to learn behavior modification techniques desirable.

Licenses/Special Requirements

Must obtain training in first aid as required by the District.

Updated

05/2001

INTERPRETER

JOB SUMMARY

This position provides sign language interpreting for a deaf student placed in a regular classroom and other educational settings, under the direction of the classroom teacher(s). Responsibilities include signing/interpreting teachers and other students’ spoken language, tutoring the deaf student as necessary in any content area where tutoring may be needed, and monitoring student behavior.

REPORTING RELATIONSHIP

Reports to Principal; receives lead direction/assignments from classroom or resource room teacher.

DUTIES AND RESPONSIBILITIES

1. Accompanies deaf student throughout the day to classes and interprets spoken language. Works with classroom teacher or teacher of hearing impaired to interpret instruction and to follow IEP.
2. Tutors student individually as necessary in a variety of learning activities; promotes student understanding of materials presented. Reinforces and reviews concepts and skills.
3. Assists teacher in monitoring student behavior and disciplines hard of hearing or deaf student as authorized.
4. Acts as role model to demonstrate appropriate behavior to students; assists teacher in maintaining a classroom atmosphere conducive to learning.
5. Will be called upon to interpret at parent conferences or other meetings as necessary.
6. Types, grades papers and maintains lesson plans as necessary.
7. Participates as a part of the instructional team. Interprets/translates directions and assists in providing continuity of instruction through tutorial support as directed by the classroom teacher.
8. Interprets/translates into sign language all appropriate activities in the classroom and other educational settings. Includes, but not limited to lectures, discussions, films, special projects, assemblies, field trips, and athletic activities.
9. Performs reverse interpreting as needed.
10. Be available as needed for school functions outside the classroom during regularly scheduled school hours.
11. Provides liaison support to promote good public relations among the hearing impaired, hearing peers, staff, and faculty members.
12. Confers with classroom teacher and teacher of the hearing impaired student in order to be better prepared for interpreting services.
13. Performs related duties as assigned.

WORKING CONDITIONS

Experiences interruptions. Requires flexibility due to frequent shifts in focus between classes/assignments. Requires stamina to serve as only interpreter for six class periods. Occasionally required to deal with angry or upset student(s). Exposed to infectious diseases carried by students. May be required to work extra hours on occasion around school activity that student is involved with.

AFFILIATION

PSE-Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education & Experience

• Completion of a recognized two-year sign language interpreter training program required. Experience working as an interpreter with school-aged individuals.
• Experience in a school setting desired; additional qualifying experience desirable.
• All Educational Interpreter applicants must be fluent in ASL with an EIPA score of 3.5 or higher, or a national RID certification.

Allowable Substitution

None

Knowledge, Skills & Abilities

• Proficient knowledge of sign language.
• Proficient knowledge of basic subject areas, such as spelling, writing, reading, and arithmetic.
• Ability to deal with students in a warm and confident manner.
• Ability to maintain confidentiality in all work-related matters.
• Ability to organize tasks and set priorities within established parameters.
• Ability to remain flexible to changes in assignment or situation.
• Ability to follow instructions.
• Ability to be fair and consistent when working with students.
• Must strive for an above-average record of attendance, punctuality, and reliability.
• Ability to learn and operate a microcomputer.
• Ability to establish and maintain effective working relationships with staff, students, and parents.

Licenses/Special Requirements

• Must be fluent in signing.
• Must maintain a current first aid and CPR card as required by the District.

Updated

02/2018

LEARNING SUPPORT (Working Lunch) SUPERVISOR

JOB SUMMARY

This position supervises students who have been assigned to working lunch because they needed more time to complete assignments. Responsibilities include monitoring student behavior, assisting students with assignments, and maintaining student work completion records. Depending upon school assignment, may use behavior modification techniques as assigned in working with students. May also contact parents to coordinate rides for after school work completion time.

REPORTING RELATIONSHIPS

Reports to Principal, Assistant Principal, or other assigned school administrator.

DUTIES AND RESPONSIBILITIES

1. Monitors student work completion in the working lunch classroom; reinforces appropriate behavior and ensures that students stay on task. Communicates working lunch rules. Refers students who violate program rules to school administrator.
2. Assists students with work assignments; answers questions. Contacts teachers to obtain homework assignments as needed. Reinforces classroom learning activities.
3. Records information for students entering working lunch, such as grade level, behavior, and reason for assignment to program.
4. Maintains records of student activities and behavior while in working lunch classroom; forwards information to teachers and school administrators. Types program-related materials.
5. Exchanges information with school staff concerning students assigned to program; participates in staff meetings as requested.
6. May call parents concerning students involved in after school, Friday School or Saturday School; discusses problems and concerns of parents regarding students.
7. May provide clerical assistance to school staff members as time allows; types correspondence and forms; corrects student assignments or monitors loading of buses.
8. May develop written and oral behavior modification materials for use in helping students recognize a need for change and/or compromise in a specific area of their behavior. Provides these materials to students; instructs students to read materials and complete exercises by deadline. Encourages students to improve their study skills and work completion behavior.
9. May act as time-out supervisor; talks to angry or upset students; assists students to calm down so they can attend their next class in a frame of mind conducive to learning.
10. May photocopy materials for staff; may provide assistance to staff and students in operating photocopying equipment; tabulates individual department usages of photocopier; troubleshoots problems with photocopying equipment.
11. Performs related duties as assigned.

WORKING CONDITIONS

Classroom environment; experiences frequent interruptions. Required to deal with upset, disruptive or angry students. Confined to work area.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education & Experience

High school graduation or equivalent with training in clerical procedures and experience working with adolescents. School district experience preferred.

Allowable Substitution

None

Knowledge, Skills & Abilities

• Knowledge of general clerical procedures.
• Proficient in keyboarding.
• Skill in operating general office machines.
• Effective oral and written communication skills.
• Ability to monitor student behavior and maintain order.
• Ability to develop a positive rapport with students.
• Ability to make and carry out effective decisions concerning student behavior management.
• Ability to learn the use of a microcomputer and various software equipment.
• Ability to maintain accurate records.
• Ability to attend to detail and follow tasks through to completion.
• Ability to work independently with minimal supervision.
• Ability to maintain confidentiality.
• Ability to establish and maintain effective working relationships with staff.
• Knowledge of effective methods for dealing with anger and conflict situations desirable.
• Ability to learn behavior modification techniques desirable.

Licenses/Special Requirements

Must obtain training in first aid as required by the District.

Updated

07/2008

LIBRARY ASSISTANT – ELEMENTARY & SECONDARY

JOB SUMMARY

This position assists a school librarian with daily library operations. Responsibilities include processing new materials, checking books in and out, maintaining library records, and assisting students and staff in research, reference, and assignments.

REPORTING RELATIONSHIPS

Reports to Coordinator of Information Services. Receives work assignments from school librarian or library technician.

DUTIES AND RESPONSIBILITIES

1. Monitors student behavior in the library. Answers questions and provides information concerning library resources; assists students in locating and accessing materials and topics for research, reference, and assignments.
2. Monitors library files; types correspondence and forms.
3. Monitors work of student library assistants and/or volunteers; trains assistants in basic library procedures; reviews work.
4. Maintains card catalog; files and/or pulls cards.
5. Tutors students in the computer use procedures; provides information and answers questions; may oversee use of photocopying equipment.
6. Processes new books and materials; inserts pockets and cards; may stamp ownership markings. Types replacement cards as needed. Repairs books; prepares books and materials for discard.
7. Types orders for books, magazines, and other library materials. Receives and verifies orders; maintains records. Keeps staff and students informed of new resources.
8. Maintains audio-visual materials; receives and distributes films and tapes; follows up to ensure timely return as needed. Troubleshoots problems with audio-visual equipment; replaces bulbs; calls for service as needed. Checks out audio-visual equipment.
9. Checks books and other library materials in and out; shelves materials. Prepares overdue notices and correspondence. Collects fees and writes receipts for overdue payments. Assists in taking periodic inventory of books and materials; maintains inventory records. Enters library material information on computer.
10. Assists librarian or library technician in maintaining physical appearance of library; picks up litter and straightens chairs. Sets up displays; creates bulletin boards.
11. Organizes activities for special library projects, such as used book drives.
12. Performs related duties as assigned.

WORKING CONDITIONS

Requires visual concentration on detail, dexterity, and precision. Experiences frequent interruptions.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education and Experience

High school graduation or equivalent with training in library procedures and two years of clerical experience. Library and/or classroom experience preferred.

Knowledge, Skills and Experience

• Ability to monitor student behavior.
• Ability to deal with elementary or secondary school students in a caring and confident manner.
• Ability to maintain accurate records.
• Ability to organize and set priorities.
• Ability to learn the operation of audio-visual equipment.
• Ability to establish and maintain effective working relationships with students and staff.
• Knowledge of general clerical procedures.
• Knowledge of basic library procedures; ability to learn specific processes.
• Proficient in keyboarding.
• Skill in operating general office machines.
• Effective oral communication skills.
• Knowledge of basic microcomputer operations and ability to learn the operation of specific software programs.

Licenses/Special Requirements

None

Updated

05/2001

LIBRARY ASSISTANT – HIGH SCHOOL

JOB SUMMARY

This position assists a school librarian with daily library operations. Responsibilities include processing new materials, checking books in and out, maintaining library records, and assisting students and staff in research, reference, and assignments.

DUTIES AND RESPONSIBILITIES

1. Monitors student behavior in the library. Answers questions and provides information concerning library resources; assists students in locating and accessing materials and topics for research, reference, and assignments.
2. Monitors library files; types correspondence and forms.
3. Monitors work of student library assistants and/or volunteers; trains assistants in basic library procedures; reviews work.
4. Maintains card catalog; using computerized library system.
5. Tutors students in the computer use procedures; provides information and answers questions.
6. Types orders for books, magazines, and other library materials. Receives and verifies orders; maintains records. Keeps staff and students informed of new resources.
7. Maintains and troubleshoots problems with building technology; calls for service as needed. Checks in & out technology.
8. Checks books and other library materials in and out; shelves materials. Prepares overdue notices and correspondence. Assists in taking periodic inventory of books and materials; maintains inventory records. Enters library material information on computer.
9. Assists librarian in maintaining physical appearance of library; picks up litter and straightens chairs. Sets up displays; creates bulletin boards.
10. Organizes activities for special library projects.
11. Performs related duties as assigned.
12. Receives work assignments from school librarian.

WORKING CONDITIONS

Requires visual concentration on detail, dexterity, and precision. Experiences constant interruptions.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education and Experience

High school graduation or equivalent with training in library procedures and two years of clerical experience. Library and/or classroom experience preferred. Passing scores of the District Skills Test.

Knowledge, Skills and Experience

• Strong computer skills in various software packages.
• Ability to monitor student behavior.
• Ability to deal with school students in a caring and confident manner.
• Ability to maintain accurate records.
• Ability to organize and set priorities.
• Ability to learn the operation of computer and technology.
• Ability to establish and maintain effective working relationships with students and staff.
• Knowledge of general clerical procedures.
• Knowledge of basic library procedures; ability to learn specific processes.
• Skill in operating general office machines.
• Effective oral communication skills.
• Knowledge of basic microcomputer operations and ability to learn the operation of specific software programs.
• Ability to lift boxes weighing thirty pounds.

Licenses/Special Requirements

None

Updated

07/2016

SECONDARY LIBRARY SPECIALIST – MIDDLE SCHOOL

JOB SUMMARY

This position coordinates the operation of a middle school library. Responsibilities include ordering and processing library materials, overseeing circulation activities, assisting students in developing library skills, and supervising daily library operation. The position independently supervises students in the library during teacher planning time.

REPORTING RELATIONSHIPS

Reports to building principal or assistant principal.

DUTIES AND RESPONSIBILITIES

1. Orders books, periodicals, newspapers and other library materials. Reads reviews to select appropriate materials for middle school students; seeks input from teachers on ordering preferences and/or specific titles. Performs research to obtain titles in specific subject areas.
2. Processes new books, enters into on-line catalog; spine label and cover. Keeps library website updated with links, new books and upcoming events.
3. Prepares library KCDA order and library building budget request for books and equipment.
4. Oversees daily operation of library. Determines and communicates check-out procedures. Checks materials in and out; provides assistance to students and teachers in locating materials. Generates and distributes overdue notices and fine slips when necessary.
5. Schedules class sessions in the library; teach students how to use the library to find books and do research; monitors student behavior in the library; independently supervises students in the library during teacher planning time; administers discipline as needed.
6. Checks out AV equipment; orders audio-visual materials for school; assists teachers in locating needed video materials.
7. Assists with minor technical problems and determines if a work order is necessary, working with technical support to follow up on work orders. Logs equipment in and out. Maintains technical inventory for building; surpluses equipment.
8. Maintains physical appearance of library; picks up litter and straightens chairs. Sets up displays; designs bulletin boards and posters.
9. Coordinates work of teacher assistants; provides training; assigns and reviews work for grading purposes. Train and work with parent volunteers.
10. Takes periodic inventory of library books and materials including audio-visual items; maintains inventory records. Determines whether books should be repaired or discarded; prepares materials for binding; surpluses books.
11. Works with staff members to supply media center materials to supplement teaching curriculum; may receive and distribute preview materials.
12. Provides information to staff members, students, parents, and other visitors concerning library materials and services.
13. Performs related duties as assigned.

WORKING CONDITIONS

Requires visual concentration on detail, dexterity, and precision. Periodically required to lift audio-visual equipment or boxes of books. Exposed to infectious diseases carried by students. Experiences frequent interruptions.

AFFILIATION

PSE-Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education & Experience

High school graduation or equivalent with training in library procedures and two years of library experience.

Allowable Substitution

Advanced library training may substitute on a month-for-month basis for the required library experience.

Knowledge, Skills & Abilities

• Knowledge of library practices and procedures.
• Knowledge of audio-visual equipment operation; ability to troubleshoot minor equipment malfunctions.
• Knowledge of age appropriate materials.
• Knowledge of card catalog and circulation procedures.
• Proficient in keyboarding.
• Skill in operating general office machines.
• Effective written and oral communication skills.
• Ability to train others in library procedures.
• Ability to deal with children in a warm and confident manner.
• Ability to supervise work of teacher assistants.
• Ability to learn the operation of a micro-computer and specific hardware programs.
• Ability to set up and maintain accurate library filing systems.
• Ability to attend to detail and follow tasks through to completion.
• Ability to organize activities.
• Ability to work independently with minimal supervision.
• Ability to establish and maintain effective working relationships with staff and volunteers.

Licenses/Special Requirements

None

Updated

11/2007

LICENSED PRACTICAL NURSE

JOB SUMMARY

This position provides care to medically involved students. Responsibilities include following the individual health care plans, providing total physical care for the students, monitoring student health needs, maintaining a sanitary and safe environment, and assisting students in a variety of learning activities. Position works under general supervision of the school nurse, certificated teacher(s), and pediatric therapist(s).

REPORTING RELATIONSHIPS

Reports to Principal. Receives lead direction from school nurse, certificated teacher, and pediatric therapist.

DUTIES AND RESPONSIBILITIES

1. Rides bus with student(s) or meets student(s) at bus; transports student(s) from bus to classroom; appropriately transfers and positions student(s) to and from wheelchair, mat, prone stander, or changing table always using safe lifting and transferring techniques. Connects required medical equipment and ensures that equipment is in proper working order.
2. Attends to students’ personal hygiene and health care needs as outlined in the individual health care plan, e.g., feeds children orally or through gastrointestinal tubes, gives medication as authorized, changes diapers, monitors seizure activity, provides oxygen, and uses suctioning equipment.
3. Monitors physical condition of students and communicates changes to the school nurse.
4. Maintains communication with school nurse, teacher, therapists, bus drivers, and other staff members. Communicates with parents as directed by teacher or school nurse.
5. Maintains confidentiality.
6. Maintains classroom records, charts medication given, records student activity and observations of behavior and overall health.
7. Maintains a clean, sanitary, and safe environment for students by using universal precautions and following bloodborne pathogen guidelines.
8. Follows direction of the teacher and pediatric therapist and participates as a member of the team in assisting students in a variety of learning activities such as providing auditory and physical stimulation.
9. Follows district policies and procedures.
10. Performs related duties as assigned.

WORKING CONDITIONS

Confined to work area; may not leave students unattended without coverage from a licensed nurse or another staff member. Required to attend to students’ personal hygiene; required to lift and transfer students; required to bend over tables to provide care. Exposed to communicable diseases. Required to physically restrain students. Exposed to high noise levels from students making vocalizations. Required to work with adaptive equipment.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education and Experience

High school graduation or equivalent and graduate of accredited practical nurse program. Two years of nursing experience. Experience with special needs individuals desirable.

Allowable Substitution

None

Knowledge, Skills & Abilities

• Knowledge of health care and medication.
• Knowledge of a variety of medical conditions.
• Skill in providing physical care.
• Skill in lifting and positioning individuals properly.
• Skill in assessing health needs.
• Skill in working with health care equipment such as wheelchairs, feeding tubes, tracheostomy tubes, monitoring equipment, oxygen equipment, and suction machines.
• Skill in assessing emergency situations.
• Ability to deal with students and their families in a warm and friendly manner.
• Ability to remain flexible to changes in assignments or situations.
• Ability to maintain accurate records.
• Ability to properly lift, transfer, and position students.
• Ability to maintain a safe and sanitary environment.
• Ability to constantly monitor student health and comfort.
• Ability to establish and maintain effective working relationships with staff and parents.

Licenses/Special Requirements

• Must maintain current license as a practical nurse.
• Must obtain regular training as required by Washington State for licensed practical nurses.
• Must maintain first aid/CPR training and have a valid card.

Updated

10/2005

LICENSED PRACTICAL NURSE – MULTI-HANDICAPPED CLASS

JOB SUMMARY

This position provides care to medically involved students. Responsibilities include following the individual health care plans, providing total physical care for the students, monitoring student health needs, maintaining a sanitary and safe environment, and assisting students in a variety of learning activities. Position works under general supervision of the school nurse, certificated teacher(s), and pediatric therapist(s).

REPORTING RELATIONSHIPS

Reports to Principal. Receives lead direction from school nurse, certificated teacher, and pediatric therapist.

DUTIES AND RESPONSIBILITIES

1. Rides bus with student(s) or meets student(s) at bus; transports student(s) from bus to classroom; appropriately transfers and positions student(s) to and from wheelchair, mat, prone stander, or changing table always using safe lifting and transferring techniques. Connects required medical equipment and ensures that equipment is in proper working order.
2. Attends to students’ personal hygiene and health care needs as outlined in the individual health care plan, e.g., feeds children orally or through gastrointestinal tubes, gives medication as authorized, changes diapers, monitors seizure activity, provides oxygen, and uses suctioning equipment.
3. Monitors physical condition of students and communicates changes to the school nurse.
4. Maintains communication with school nurse, teacher, therapists, bus drivers, and other staff members. Communicates with parents as directed by teacher or school nurse.
5. Maintains confidentiality.
6. Maintains classroom records, charts medication given, records student activity and observations of behavior and overall health.
7. Maintains a clean, sanitary, and safe environment for students by using universal precautions and following bloodborne pathogen guidelines.
8. Follows direction of the teacher and pediatric therapist and participates as a member of the team in assisting students in a variety of learning activities such as providing auditory and physical stimulation.
9. Follows district policies and procedures.
10. Performs related duties as assigned.

WORKING CONDITIONS

Confined to work area; may not leave students unattended without coverage from a licensed nurse or another staff member. Required to attend to students’ personal hygiene; required to lift and transfer students; required to bend over tables to provide care. Exposed to communicable diseases. Required to physically restrain students. Exposed to high noise levels from students making vocalizations. Required to work with adaptive equipment.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education and Experience

High school graduation or equivalent and graduate of accredited practical nurse program. Two years of nursing experience. Experience with special needs individuals desirable.

Allowable Substitution

None

Knowledge, Skills & Abilities

• Knowledge of health care and medication.
• Knowledge of a variety of medical conditions.
• Skill in providing physical care.
• Skill in lifting and positioning individuals properly.
• Skill in assessing health needs.
• Skill in working with health care equipment such as wheelchairs, feeding tubes, tracheostomy tubes, monitoring equipment, oxygen equipment, and suction machines.
• Skill in assessing emergency situations.
• Ability to deal with students and their families in a warm and friendly manner.
• Ability to remain flexible to changes in assignments or situations.
• Ability to maintain accurate records.
• Ability to properly lift, transfer, and position students.
• Ability to maintain a safe and sanitary environment.
• Ability to constantly monitor student health and comfort.
• Ability to establish and maintain effective working relationships with staff and parents.

Licenses/Special Requirements

• Must maintain current license as a practical nurse.
• Must obtain regular training as required by Washington State for licensed practical nurses.
• Must maintain first aid/CPR training and have a valid card.

Updated

10/2005

Coming soon!

OFFICE ASSISTANT

JOB SUMMARY

This position provides clerical support for the school front office. Responsibilities include answering the telephone and greeting office visitors, word processing, filing, duplicating and distributing information, and performing a variety of other clerical duties. Communicates with staff and the public.

REPORTING RELATIONSHIPS

Reports to Principal and/or Assistant Principal and Office Manager.

DUTIES AND RESPONSIBILITIES

1. Answers telephone calls; provides information to caller or routes to appropriate staff member; takes messages. Greets and assists office visitors.
2. Types documents concerning school information for students and parents – i.e., newsletters, correspondence, etc.
3. Uses word processing equipment to type correspondence, forms, and memoranda; proofreads products. Submits various reports to OSPI, school district, and other agencies.
4. Duplicates information on photocopying equipment; answers staff questions concerning equipment operation. Performs minor photocopy machine maintenance such as adding ink and general cleaning; alerts office manager if service is needed.
5. Utilizes Power School to look up student records to assist parents.
6. May supervise students who come to the office; monitors behavior. May provide backup assistance for the office staff and backup assistance in providing first aid care to students in the absence of the school nurse.
7. Types reports for safety and employee accident and injury reporting. Receives and summarizes information, prepares reports for submittal to a variety of agencies while maintaining confidentiality.
8. Receives, screens, sorts, date stamps, and routes incoming mail.
9. Performs a variety of related duties as assigned.

WORKING CONDITIONS

Office environment; requires dexterity and precision. Experiences frequent interruptions.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education and Experience

High school graduation or equivalent and three years of clerical training or experience, including greeting the public. School district experience desirable.

Allowable Substitution

Advanced technical training in clerical procedures may substitute on a month-for-month basis for the required experience.

Knowledge, Skills, and Abilities

• Knowledge of general clerical procedures.
• Proficient in keyboarding.
• Skills in operating general office equipment.
• Ability to maintain accurate records.
• Effective oral and written communication skills.
• Ability to learn the use of microcomputer and various software packages.
• Ability to maintain confidentiality.
• Ability to file information accurately.
• Ability to establish and maintain effective working relationships with staff and the general public.

Licenses/Special Requirements

None

Updated

06/2018

OFFICE MANAGER

LOCATION

Various Locations

JOB SUMMARY

This position manages the operation of the central office of a building or department. Responsibilities include greeting students, general public, and/or staff; serving as an administrative assistant to building administration; providing various support services to administration, human resources, payroll, students, staff, parents, and the community. The position promotes positive public relations for the building and/or department as well as the District. The person in this position must work independently to plan and organize complex work activities to ensure timely preparation of accurate data and reports.

REPORTING RELATIONSHIP

Reports to Building/Department Administrator.

DUTIES AND RESPONSIBILITIES

Phone, Correspondence, & Communications

1. Manage the operation of the central office of a building or department and serve as an administrative assistant to the Administrator(s). Answer the telephone, screen calls, provide information, or route callers to appropriate staff member, take messages, monitor calls and calendar for principal/director.
2. Serve as building resource for staff or student safety concerns. First responder to concerned students, parents, and other patrons regarding questions and inquiries; assist in resolving problems and issues in accordance with District policies, regulations, and procedures. Respond to inquiries from a variety of internal and external parties for the purpose of providing information, facilitating communication among parties providing direction and/or corrective action. Notify Administrator(s) and/or other appropriate parties for issues requiring immediate or prompt attention.
3. Open, date stamp, and distribute mail; Prepare and review building, student, and public correspondence using multiple methods of delivery.
4. Schedule meetings, activities, and events to ensure that all arrangements are made, and participants are notified.
5. Support online data management systems; perform data entry activities regarding personnel, payroll, and accounting information into complex PC or web-based programs.
6. Coordinate management of building/department website, social media, School Messenger, and online calendar of events.

Human Resources, Payroll, & Accounting

1. Prepare, audit, analyze, and verify payroll forms and employee timesheets for budget codes, pay rates, time entry, etc.; ensure all information provided is correct, work with appropriate departments to solve discrepancies.
2. Prepare personnel action forms for Human Resources for new hires, assignments changes, FTE/Hours per day changes.
3. Maintain current working knowledge of District policies and procedures governing general HR, Payroll, and accounting processes.
4. Generate and complete requisitions for purchase orders, direct orders, and procurement card purchases; verify incoming invoice against purchase order and forward to Accounts Payable for processing; log payables into accounting records; balance records against monthly central office AP log.
5. Reconcile credit card statements with internet online payments; reconcile and verify bank deposit slips and corrections to building/department cashier deposit records and district central cashier records.
6. Maintain spreadsheets for general building budgets; track purchase orders and maintain running totals.

Records, Reports, & Document Maintenance/Management

1. Manage documents requiring Administrator approval and signature; route and disseminate to appropriate departments.
2. Compile data and prepare reports for building/department allocations and staffing; Compile data for reports to various departments and agencies; accountability reports.
3. Maintain a variety of manual and electronic documents, files, and records for the purpose of providing up to date reference and audit trail for compliance to governmental regulation and board policy.
4. Review, reconcile, and/or verify documents for the purpose of ensuring accuracy, completeness, and compliance with district policies, procedures, and collective bargaining agreements.

Other

1. Participate in meetings, workshops, and seminars when asked or requested or for the purpose of continuous education for performing various functions of the job.
2. Submit work orders with appropriate departments for equipment and building maintenance. Maintain building inventory and submit supply orders as needed.
3. Monitor and track departmental budget; entry of budget data in Excel, monitor expenses, ensure accuracy and compliance with all existing laws governing purchases; making purchasing suggestions based on departmental spending and authorizes payment for purchase order expenditures.
4. Assist in the maintenance of files on student discipline problems; serve as a liaison between departments with required information.
5. Distribute and monitor building keys and maintain building safe; troubleshoot problems with office equipment, order supplies, postage materials, business cards, letterhead, thank you cards, envelopes, copy paper, toner, ink cartridges, instructional materials, and equipment for the purpose of maintaining adequate inventory requirements; call for equipment servicing as necessary or required.
6. Assist in the training of staff and substitutes on use of technology and office equipment; provide continued technology support; coordinates with payroll and HR regarding timesheets and documentation of professional development and training for staff.

Additional Related Duties & Special Projects as Assigned

Non-School based position functions may include:

1. Correct, audit, and update changes to pay records based on increases or decreases in pay (e.g. differential pay, ratification of bargaining agreements, subbing in another role, etc.)
2. Enter and verify payroll and accounting information; input data from time sheets into computer program(s), verify accuracy of payroll information, and ensure monthly deadlines are met; maintains an audit of employee leave balances.
3. Research pay and earnings history to determine employee pay calculations and retroactive pay; communicate pay changes and corrections to employees, Human Resources, and Payroll.
4. Arrange for assignment of substitute personnel; assist staff with leave entry in specified database system or paper forms; reconcile entries to ensure staff leave is properly documented and substitute time is accurately recorded; update expense accounts when needed.
5. Reconcile and audit various bank and/or ledger accounts for the purpose of maintaining accuracy and checks and balances.
6. Maintain accurate records for specified equipment, riggings, devices, and or apparatuses; records shall include service dates, usage reports, and supply consumption.
7. Create, edit, and maintain records in various third-party databases for the purpose of performing job functions and/or for local, state, and federal reporting purposes.

School-based position functions may include:

1. Arrange for assignment of substitute personnel in coordination with District substitute office; assist staff with leave entry in the Absence Management database system; reconcile entries to ensure staff leave or release is properly documented, and substitute time is accurately recorded; update expense accounts when needed.
2. Coordinate Absence Management system for building including staff entries, substitute assignments, and vacancies. Prepare substitute information and daily sign in sheets. Coordinate in-building coverage when substitutes are unavailable. Reconcile and audit absences, verifying account codes, absence reasons, and substitute hours worked. Supervise and assign building substitutes.
3. Provide lead direction and coordination of school secretarial/office personnel; monitor workflow, vacation coverage, overload assistance; assign special projects as required; assist other personnel as may be required for the purpose of supporting them in the completion of their work activities. Direct student office assistants and record their daily attendance; monitor assigned duties.
4. Maintain and verify school lunch related information; process free and reduced lunch application forms; evaluate and approve forms per guidelines, inform parents, maintain records. Supervise distribution, retrieval, and compilation of information for federal survey.
5. Communicate with transportation regarding daily student transportation arrangements and/or changes in bus routes, bus stops, and student safety; relay bus discipline information to principals.
6. Maintain confidential records such as CPS documentation, employee leave records, notices of personnel action, administrative correspondence, staff evaluations, staff discipline, locker assignments, and accident reports; prepare interview packets and set up candidate interviews for open positions.
7. Requisition, receive, account for, and distribute school supplies, textbooks, and curriculum materials orders with DLI; take periodic inventory, requests, or return materials as needed. Assist in coordination of online instructional materials by obtaining technology authorization and vendor licensing and access.
8. Schedule building use, activities, and events at the school building for the purpose of ensuring appropriate use of building during select times; arrange and provide tours for new staff or with prospective families.
9. Collect and submit volunteer applications to district office for approval. Coordinate activities of volunteers; provide training and assign tasks. Maintain current list of building volunteers.
10. Enroll/withdraw students and enters information into computer; requests/sends records from/to previous schools/school districts. Register incoming students and process enrollment materials; coordinate services and information with sending/receiving schools and district office; complete procedures for students withdrawing from the school. Set up orientation schedule, mail orientation materials. Create student/parent portal logins; may assist with registering students for kindergarten. Coordinate and/or assist maintenance of building PowerSchool system. Verify student data, staff assignments, and request substitute access as needed. Compile data for enrollment and other reports and lists. Provide student records to Student Services department and appropriate staff (nurse, psychologist, teacher, etc.) as needed.
11. Coordinate a variety of programs and activities as requested—federal surveys, school pictures, school insurance, fundraising events, field trips, and other activities including associated transportation. Assist with scheduling for after school clubs, special events, and fundraisers. Provide teachers with required field trip paperwork; collect permission slips and file for record retention; arrange transportation for field trips with the transportation department. Assist with coordination/planning of graduation/moving on ceremony; order flowers, gather pictures, gather scholarship and awards information; create and mail diploma packets; proofread program listing; provide other assistance as needed.
12. Serve as a backup for other central office positions—Nurse/Health Tech in the health room; assist with basic first aid and student care as needed; maintain training on administering EPI pens, inhalers, and medication to students; certified in First Aid, CPR, & AED; provides basic first aid and medical assistance in absence of health tech and/or school nurse. Supervise students in office and monitor behavior. Backup for bookkeeper when absent; receive payments for student fines and fees; provide receipts.

WORKING CONDITIONS

Office environment; experiences frequent interruptions; requires visual concentration on detail, dexterity, and precision; requires dealing with upset or angry parents and students; requires occasionally care for ill or injured students; potential exposure to infectious diseases carried by children.

AFFILIATION

PSE – Clerical

FLSA

Non-Exempt

MINIMUM QUALIFICATIONS

Education and Experience

High school graduation or equivalent and four years of increasingly responsible secretarial experience, including records maintenance and bookkeeping. Experience in dealing with adolescents and the public. School district experience preferred.

Allowable Substitution

Alternative combinations of advanced training and experience may be evaluated by the Personnel Office for comparability.

Knowledge, Skills and Abilities

• Knowledge of essential secretarial procedures.
• Knowledge of correct grammar, spelling, and English usage.
• Knowledge of general bookkeeping procedures; ability to maintain accounting ledgers and document financial information.
• Proficient in Outlook, Word, Excel, Google, and PowerSchool programs with ability and willingness to learn other software programs as necessary; ability to train others on use of computer systems.
• Skill in operating general office machines.
• Skilled in customer service; ability to interact with a variety of customers and be a friendly and helpful representative of the front office.
• Skilled in effective written and oral communication.
• Ability to establish and maintain effective working relationships with students, parents, staff, and the public.
• Ability to interact with school-aged children in a warm, confident manner.
• Ability to screen and treat minor student illnesses or injuries.
• Ability to accurately perform arithmetic calculations.
• Ability to set up and maintain an accurate filing system.
• Ability to attend to detail and follow tasks through to completion.
• Ability to organize, set priorities, and stick to strict deadlines.
• Ability to work effectively under pressure and be flexible.
• Ability to work independently with minimal supervision.
• Ability to maintain strict confidentiality.

Licenses/Special Requirements

Must complete training in first aid and CPR as required by the district. May require training in voter registration.

Updated: 07/2021

PARA-EDUCATOR

JOB SUMMARY

This position assists a certificated teacher or other staff member with instructional and non-instructional activities for students in a classroom. Responsibilities include tutoring students, correcting classroom work, monitoring student behavior, and preparing classroom materials. Depending upon individual assignment, duties may also include clerical work such as typing and duplicating materials, providing basic first aid, or supervising students on the playground.

REPORTING RELATIONSHIPS

Reports to Principal; receives work assignments from classroom or resource room teacher.

DUTIES AND RESPONSIBILITIES

1. Tutors students individually or in small groups in a variety of learning activities assigned by the teacher; promotes student understanding of materials presented. Reinforces and reviews concepts and skills. Adjusts tasks to suit needs of students if necessary.
2. Collects, reviews, grades and records student assignments. Assists students with research for assignments; returns assignments and tests; provides feedback. Assists teacher in maintaining student records.
3. Types, duplicates, collates and distributes classroom materials and projects. May operate laminating equipment.
4. Assists teacher in monitoring student behavior and disciplines students as authorized.
5. Assists teacher in maintaining classroom physical appearance, including creating posters, charts, and bulletin board displays.
6. Tallies scores and converts scores to grades; completes student progress reports prepared by teacher; mails reports as requested.
7. Administers and scores diagnostic tests; gives oral exams to students. Assists in completing special program forms; assembles student materials for confidential files.
8. May enter data into a microcomputer and maintains various data bases. Utilizes data base information to prepare reports and lists.
9. May assist teacher to order and stock office and classroom supplies.
10. Maintains student records including attendance; may prepare student progress information for parents.
11. Assists classroom teacher in preparing instructional materials, quizzes, teaching aids and review sheets.
12. May attend classes with students who are mainstreamed; monitors behavior of mainstream students and assists with classroom management. Ensures mainstream student’s understanding of material presented.
13. At elementary level, may supervise students on the playground during recess or lunch periods. Monitors behavior and maintains order. Ensures that children follow rules and regulations. Supervises safe use of playground equipment; alerts staff members concerning unsafe playground conditions.
14. May be called upon to provide basic first aid care to ill or injured students. Alerts school office staff if further action is needed.
15. May be required to perform health services including, but not limited to, clean intermittent catheterization (CIC); gastrointestinal tube feeding using a pump or gravity; administration of oral medication by mouth, feeding tube, inhaler, or nebulizer; use of a magnet over a vagus nerve stimulator (VNS) to control seizures; oral suctioning using a bulb syringe or suction machine; provision of a cough-assist procedure; administration of emergency medication using an auto-injector; administration of oxygen; and ostomy care.
16. Acts as a role model to demonstrate appropriate behavior to students; assists teacher in maintaining a classroom atmosphere conducive to learning.
17. Communicates with teacher concerning individual student progress or problems; assists teacher in developing individual education programs as requested; provides input for student progress reports. Assists with data collection and record keeping.
18. May provide instructional assistance to students in the Learning Assistance Program.
19. Performs related duties as assigned.

WORKING CONDITIONS

Experiences frequent interruptions; clerical work requires dexterity and precision. Requires flexibility due to frequent shifts in focus between assignments. Occasionally required to deal with angry or upset students. Exposed to infectious diseases carried by students. If elementary assignment, may be required to work outdoors in inclement weather.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education & Experience

High school graduation or equivalent and experience in working with school-aged individuals. Experience in a school setting desirable. Passing scores on the District Skills Test. Must have passing scores on the Para Pro Test or Associates degree and/or Bachelor’s degree.

Allowable Substitution

None

Knowledge, Skills & Abilities

• Knowledge of basic subject areas, such as spelling, writing, reading, and arithmetic.
• Effective written and oral communication skills.
• Keyboarding skill; some positions may require at least 45 words per minute.
• Ability to deal with students in a warm and confident manner.
• Ability to learn the use of a microcomputer and various software programs.
• Ability to maintain accurate files and records.
• Ability to attend to detail and follow tasks through to completion.
• Ability to maintain confidentiality.
• Ability to organize tasks and set priorities within established parameters.
• Ability to remain flexible to changes in assignments or situations.
• Ability to organize activities.
• Ability to follow instructions.
• Ability to be fair and consistent when working with students.
• Ability to learn the operations of general office machines.
• Ability to establish and maintain effective working relationships with staff, students, and parents.

Licenses/Special Requirements

Must complete training in first aid and CPR training.

Updated: 08/2015

PARA-EDUCATOR – CTE

JOB SUMMARY

This position assists a certificated teacher or other staff member with instructional and non-instructional activities for students in the classroom. Responsibilities include tutoring students, correcting classroom work, monitoring student behavior, adapting curriculum (under the guidance of the teacher), preparing and assisting with mainstreaming activities, and preparing classroom materials. Depending upon individual assignment, duties may also include clerical work such as typing and duplicating materials, supervising students, and providing basic first aid.

REPORTING RELATIONSHIPS

Reports to Principal; receives work assignments from classroom or resource room teacher.

DUTIES AND RESPONSIBILITIES

1. Provides instruction to students individually or in small groups in a variety of learning activities assigned by the teacher; promotes student understanding of materials presented. Reinforces and reviews concepts and skills. Adjusts tasks to suit needs of students.
2. Collects, reviews, grades, and records student assignments. Assists students with research for assignments; returns assignments and tests; provides feedback. Assists teacher in maintaining student records.
3. Types, duplicates, collates, and distributes classroom materials and projects. May operate a variety of office equipment (i.e., laminator, copier).
4. Assists teacher in supporting and monitoring student behavior and collaborates with teacher to implement positive behavior support strategies.
5. May provide instruction/coaching for students related to students' transition/post high school goals.
6. Tallies scores and converts scores to grades for students.
7. Administers and scores diagnostic tests; gives oral and written exams to students. Assists in completing special program forms; assembles student materials for confidential files.
8. Assists CCFE teachers with facilitating mock job interviews.
9. Utilizes technology to maintain various databases and prepare reports and lists.
10. May assist students in career and technical education such as the woodshop/manufacturing class with a variety of equipment (i.e., table saw, jointer, planer, sander).
11. May assist teacher/department to order and stock office and classroom supplies.
12. Maintains student records including attendance; graphs data, compiles grading information, scoring, etc., and may prepare student progress information for teachers.
13. Assists classroom teacher in preparing instructional materials, quizzes, teaching aids, and review sheets.
14. Ensures students' understanding of material presented.
15. May be called upon to provide basic first aid care to ill or injured students. Alerts school office staff if further action is needed.
16. Acts as a role model to demonstrate appropriate behavior to students; assists teacher in maintaining a classroom culture conducive to learning.
17. Communicates and collaborates with teacher concerning individual student progress or concerns; gathers materials/data to assist teacher. Provides input for student progress reports. Assists with data collection and record keeping.
18. Performs related duties as assigned.

WORKING CONDITIONS

Experiences frequent interruptions; clerical work requires dexterity and precision. Requires ability to multitask while working with multiple students in multiple subjects. Requires flexibility due to frequent shifts in focus between assignments. Exposed to infectious diseases carried by students. May be exposed to various work conditions involving safety hazards such as lab chemicals and small tools and/or machinery.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education & Experience

High school graduation or equivalent and experience in working with school-aged individuals. Experience in a school setting desirable. Passing scores on the District Skills Test. Must have passing scores on the Para Pro Test or Associates degree and/or Bachelor’s degree.

Allowable Substitution

None

Knowledge, Skills & Abilities

• Knowledge of basic subject areas for high school level curriculum, such as English 9-12, writing, reading, sciences, and arithmetic (algebra).
• Knowledge of general bookkeeping skills.
• Effective written and oral communication skills.
• Keyboarding skills.
• Proficiency in Google Docs, Microsoft Office Suite (Word, Excel, PPT).
• Skill in multitasking and organizing activities.
• Ability to use computer and various software programs.
• Ability to deal with students in a calm, consistent, and caring manner.
• Ability to maintain accurate files and records.
• Ability to attend to detail and follow tasks through to completion.
• Ability to maintain confidentiality.
• Ability to organize tasks and set priorities within established parameters.
• Ability to remain flexible to changes in assignments or situations.
• Ability to organize activities.
• Ability to follow instructions.
• Ability to be fair and consistent when working with students.
• Ability to learn the operations of general office machines.
• Ability to establish and maintain effective working relationships with staff, students, and parents.

Licenses/Special Requirements

• Must complete training in first aid and CPR training.
• Para Pro Test requirement or AA Degree.

Reclass: 10/2017

PARA-EDUCATOR – CTE

JOB SUMMARY

This position assists a certificated teacher or other staff member with instructional and non-instructional activities for students in the classroom. Responsibilities include tutoring students, correcting classroom work, monitoring student behavior, adapting curriculum (under the guidance of the teacher), preparing and assisting with mainstreaming activities, and preparing classroom materials. Depending upon individual assignment, duties may also include clerical work such as typing and duplicating materials, supervising students, and providing basic first aid.

REPORTING RELATIONSHIPS

Reports to Principal; receives work assignments from classroom or resource room teacher.

DUTIES AND RESPONSIBILITIES

1. Provides instruction to students individually or in small groups in a variety of learning activities assigned by the teacher; promotes student understanding of materials presented. Reinforces and reviews concepts and skills. Adjusts tasks to suit needs of students.
2. Collects, reviews, grades, and records student assignments. Assists students with research for assignments; returns assignments and tests; provides feedback. Assists teacher in maintaining student records.
3. Types, duplicates, collates, and distributes classroom materials and projects. May operate a variety of office equipment (i.e., laminator, copier).
4. Assists teacher in supporting and monitoring student behavior and collaborates with teacher to implement positive behavior support strategies.
5. May provide instruction/coaching for students related to students' transition/post high school goals.
6. Tallies scores and converts scores to grades for students.
7. Administers and scores diagnostic tests; gives oral and written exams to students. Assists in completing special program forms; assembles student materials for confidential files.
8. Assists CCFE teachers with facilitating mock job interviews.
9. Utilizes technology to maintain various databases and prepare reports and lists.
10. May assist students in career and technical education such as the woodshop/manufacturing class with a variety of equipment (i.e., table saw, jointer, planer, sander).
11. May assist teacher/department to order and stock office and classroom supplies.
12. Maintains student records including attendance; graphs data, compiles grading information, scoring, etc., and may prepare student progress information for teachers.
13. Assists classroom teacher in preparing instructional materials, quizzes, teaching aids, and review sheets.
14. Ensures students' understanding of material presented.
15. May be called upon to provide basic first aid care to ill or injured students. Alerts school office staff if further action is needed.
16. Acts as a role model to demonstrate appropriate behavior to students; assists teacher in maintaining a classroom culture conducive to learning.
17. Communicates and collaborates with teacher concerning individual student progress or concerns; gathers materials/data to assist teacher. Provides input for student progress reports. Assists with data collection and record keeping.
18. Performs related duties as assigned.

WORKING CONDITIONS

Experiences frequent interruptions; clerical work requires dexterity and precision. Requires ability to multitask while working with multiple students in multiple subjects. Requires flexibility due to frequent shifts in focus between assignments. Exposed to infectious diseases carried by students. May be exposed to various work conditions involving safety hazards such as lab chemicals and small tools and/or machinery.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education & Experience

High school graduation or equivalent and experience in working with school-aged individuals. Experience in a school setting desirable. Passing scores on the District Skills Test. Must have passing scores on the Para Pro Test or Associates degree and/or Bachelor’s degree.

Allowable Substitution

None

Knowledge, Skills & Abilities

• Knowledge of basic subject areas for high school level curriculum, such as English 9-12, writing, reading, sciences, and arithmetic (algebra).
• Knowledge of general bookkeeping skills.
• Effective written and oral communication skills.
• Keyboarding skills.
• Proficiency in Google Docs, Microsoft Office Suite (Word, Excel, PPT).
• Skill in multitasking and organizing activities.
• Ability to use computer and various software programs.
• Ability to deal with students in a calm, consistent, and caring manner.
• Ability to maintain accurate files and records.
• Ability to attend to detail and follow tasks through to completion.
• Ability to maintain confidentiality.
• Ability to organize tasks and set priorities within established parameters.
• Ability to remain flexible to changes in assignments or situations.
• Ability to organize activities.
• Ability to follow instructions.
• Ability to be fair and consistent when working with students.
• Ability to learn the operations of general office machines.
• Ability to establish and maintain effective working relationships with staff, students, and parents.

Licenses/Special Requirements

• Must complete training in first aid and CPR training.
• Para Pro Test requirement or AA Degree.

Reclass: 10/2017

PARA-EDUCATOR II – ET&T AND CTP

JOB SUMMARY

This position provides assistance to students in special education programs with vocational/transition focus under the direction of a special education teacher and related therapy providers. Responsibilities include tutoring students in on-the-job training activities, social, community, and academic skills. Maintaining program records, data collection, and assisting students with personal care needs. Assist instructionally with functional and daily living skills (i.e. budgeting, shopping, household chores, functional reading and writing, safety, and transportation).

REPORTING RELATIONSHIPS

Reports to Special Education Teacher, Student Services Administration.

DUTIES AND RESPONSIBILITIES

1. Accompanies students to various off-campus work sites; tutors students and provides assistance to students in accomplishing their tasks in various vocational work areas such as custodial, daycare, hospital, laundry, cooking, and stocking shelves. Encourages students to stay on task.
2. Provides instruction for students in skills needed to live and work in the community, such as using public transportation, communicating with employers and friends, dealing with problem situations, and expressing emotions.
3. Communicates with general education and special education providers to ensure students are provided appropriate access to curriculum and learning settings that support individual student needs.
4. Accompanies students to restrooms as needed; assists with personal care activities.
5. Provides assistance to students during mealtimes; tutors students in ordering food at community restaurants; assists students in carrying trays, feeding, and cleanup.
6. Monitors students with medical needs such as allergies, choking during mealtimes, seizure activity, etc.
7. Maintains student progress records; graphs data. Analyzes tasks and documents steps.
8. Provides instruction for students in leisure skills such as swimming, arts, and sports fitness activities.
9. Arranges or provides transportation of students in district vehicles or shuttle to community settings/worksites.
10. Supports and monitors students in a variety of general education courses (i.e. Art, PE, Resource room, Health, Nutrition, Woodshop, Science, Math, ASL).
11. Assists teacher in supporting and monitoring student behavior and collaborates with teacher to implement positive behavior support strategies as written in individual support plans.
12. Communicates with employers concerning special education vocational programs; researches job opportunities for special needs students; visits work sites and matches jobs with students’ capabilities. Recommends job matches to special education teachers; makes arrangements for training as authorized.
13. Answers the telephone; provides information concerning the program; takes messages; refers callers to appropriate staff as necessary.
14. Provides instruction for students in learning and working with technology.
15. May ride a bus to care for a special needs student on a route between the student’s home and the school. Ensures that the student is comfortable and safe; provides personal care as needed.
16. May assist/escort students walking to community settings.
17. May be required to perform health services including, but not limited to, clean intermittent catheterization (CIC); gastrointestinal tube feeding using a pump or gravity; administration of oral medication by mouth, feeding tube, inhaler, or nebulizer; use of a magnet over a vagus nerve stimulator (VNS) to control seizures; oral suctioning using a bulb syringe or suction machine; provision of a cough-assist procedure; administration of emergency medication using an auto-injector; administration of oxygen; and ostomy care.
18. Maintains and monitors balances on accounts (i.e. Orca Pass, purchase orders).
19. Receives, counts, and records medication to be stored/dispensed on site and in community settings.
20. Provides related duties as assigned.

WORKING CONDITIONS

Experiences frequent interruptions; required to travel between job sites. Requires dexterity and precision; requires standing for prolonged periods when tutoring students at job sites. Requires lifting or carrying students. Requires attending to students’ personal hygiene. Requires ability and training for de-escalation and restraint. Requires working outdoors in inclement weather.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education and Experience

High school graduation or equivalent. Experience in working with special needs individuals.

Allowable Substitutions

None

Knowledge, Skills & Abilities

• General knowledge of physical and medical handicapping conditions.
• Ability to lift and transfer 100+ lb students.
• Skill in making effective decisions.
• Skill in oral communication.
• Ability to analyze tasks and document steps for task completion.
• Ability to remain flexible to changes in situations or assignments.
• Ability to establish effective working relationships with community businesses.
• Ability to use creativity in determining vocational job opportunities for students.
• Ability to monitor and maintain appropriate student behavior.
• Ability to provide instruction for students in a variety of skills.
• Ability to set priorities and organize activities.
• Ability to maintain accurate records.
• Ability to work independently with minimal supervision.
• Ability to provide positive public relations for special education vocational programs.
• Ability to determine individual student abilities in order to match jobs.
• Ability to deal with students in a calm, consistent, and caring manner.
• Ability to learn about therapy equipment (i.e. standers, wheelchairs, AAC).
• Ability to establish and maintain effective relationships with staff.

Licenses/Special Requirements

• Valid Washington State driver’s license.
• Type II Driver License.
• Must obtain training in first aid and CPR as arranged by the district.
• Right Response training.

Reclass: 11/2018

PARA-EDUCATOR – ELEMENTARY LAP

JOB SUMMARY

This position assists a certificated teacher or other staff member with instructional activities for students in additional intervention in and out of the classroom. Responsibilities include tutoring students, correcting classroom work, monitoring student behavior, adapting curriculum (under the guidance of the teacher), and preparing classroom materials. Depending upon individual assignment, duties may also include clerical work such as typing and duplicating materials, supervising students, and providing basic first aid.

REPORTING RELATIONSHIPS

Reports to Principal; receives work assignments from classroom or resource room teacher.

DUTIES AND RESPONSIBILITIES

1. Tutors students individually or in small groups in a variety of learning activities assigned by the teacher; promotes student understanding of materials presented. Reinforces and reviews concepts and skills.
2. Assists teacher in maintaining student records.
3. Types, duplicates, collates, and distributes classroom materials and projects. May operate a variety of office equipment (i.e. laminator, copier).
4. Assists teacher in supporting and monitoring student behavior and collaborates with teacher to implement positive behavior support strategies.
5. Assists teacher in maintaining classroom physical appearance, including creating posters, charts, and bulletin board displays.
6. Administers and scores diagnostic tests; gives oral and written exams to students. Assists in completing special program forms; assembles student materials for confidential files.
7. May utilize technology to maintain various databases and prepare reports and lists.
8. May assist teacher/department to order and stock office and classroom supplies.
9. Maintains student records including attendance; graphs data, compiles grading information, scoring, etc. and may prepare student progress information for teachers.
10. Assists classroom teacher in preparing instructional materials, quizzes, teaching aids, and review sheets.
11. May be called upon to provide basic first aid care to ill or injured students. Alerts school office staff if further action is needed.
12. May be required to perform health services including, but not limited to, clean intermittent catheterization (CIC); gastrointestinal tube feeding using a pump or gravity; administration of oral medication by mouth, feeding tube, inhaler, or nebulizer; use of a magnet over a vagus nerve stimulator (VNS) to control seizures; oral suctioning using a bulb syringe or suction machine; provision of a cough-assist procedure; administration of emergency medication using an auto-injector; administration of oxygen; and ostomy care.
13. Acts as a role model to demonstrate appropriate behavior to students; assists teacher in maintaining a classroom culture conducive to learning.
14. Communicates and collaborates with teacher concerning individual student progress or concerns; gather materials/data to assist teacher in intervention progress; provides input for student progress reports. Assists with data collection and record keeping.
15. Performs related duties as assigned.

WORKING CONDITIONS

Experiences frequent interruptions; clerical work requires dexterity and precision. Requires ability to multitask while working with multiple students in multiple subjects. Requires flexibility due to frequent shifts in focus between assignments. Requires ability to work with students who may be assaultive, disruptive, angry, and otherwise behaviorally challenged. Exposed to infectious diseases carried by students. May be exposed to various work conditions involving safety hazards such as lab chemicals and small tools and/or machinery. May be required to work outdoors in inclement weather.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education & Experience

High school graduation or equivalent and experience in working with school-aged individuals. Experience in a school setting desirable. Passing scores on the District Skills Test. Must have passing scores on the Para Pro Test or Associate's degree and/or Bachelor’s degree.

Allowable Substitution

None.

Knowledge, Skills & Abilities

• Knowledge of basic subject areas for high school level curriculum, such as English 9-12, writing, reading, sciences, and arithmetic (algebra).
• Effective written and oral communication skills.
• De-escalation and behavior modification strategies.
• Keyboarding skill.
• Proficiency in Google Docs, Microsoft Office Suite (Word, Excel, PPT).
• Skill in multitasking and organizing activities.
• Ability to use Chromebook, Google Chrome, and various software programs.
• Ability to deal with students in a calm, consistent, and caring manner.
• Ability to maintain accurate files and records.
• Ability to attend to detail and follow tasks through to completion.
• Ability to maintain confidentiality.
• Ability to organize tasks and set priorities within established parameters.
• Ability to remain flexible to changes in assignments or situations.
• Ability to organize activities.
• Ability to follow instructions.
• Ability to be fair and consistent when working with students.
• Ability to learn the operations of general office machines.
• Ability to establish and maintain effective working relationships with staff, students, and parents.

Licenses/Special Requirements

Must complete training in first aid and CPR training.

Reclass: 01/2017

PARA-EDUCATOR – FAMILY SUPPORT AND HEALTH CARE ASSISTANT – ECEAP

JOB SUMMARY

This position assists the Family Support Specialist in providing support and community service resources to low-income preschool students and their families who are eligible for the Early Childhood Education Assistance Program.

REPORTING RELATIONSHIPS

Reports to Family Support Specialist

DUTIES AND RESPONSIBILITIES

1. Greets and interacts with parents and children in the preschool classroom; exchanges information concerning children with parents.
2. Assists Family Support Specialist with ECEAP paperwork, including family goal planning and health and immunization records.
3. Supports classroom activities with Lead Teacher and Teacher Assistant.
4. Maintains program records; documents daily activities and communicates regularly with Family Support Specialist.
5. Gathers materials/resources for projects and activities.
6. Assists Family Support Specialist and Lead Teacher with health/nutrition instruction.
7. Duplicates and laminates materials.
8. Interacts with children; monitors physical health, nutrition, and emotional needs. Changes diapers and/or clothes as needed.
9. Performs related duties as assigned.

WORKING CONDITIONS

Work is performed in elementary schools, out in the community, and in the homes of families. May need to lift and or assist children with self-care needs.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education & Experience

Twelve college quarter credits in public health, health education, family support, nursing, or related. High school diploma. Passing scores on the District Skills Test. Must have passing scores on the Para Pro Test or Associate’s degree and/or Bachelor’s degree.

Allowable Substitution

None

Knowledge, Skills, & Abilities

• Knowledge of early childhood development.
• Knowledge of health or health education.
• Keyboarding skill.
• Effective oral communication skills.
• Ability to deal with families in a caring manner.
• Ability to remain flexible.
• Ability to maintain accurate records.
• Ability to organize activities.
• Ability to properly lift and carry children weighing up to 50 pounds.
• Ability to plan daily activities.
• Ability to operate general office machines.
• Ability to establish and maintain effective working relationships with staff and parents.

Licenses/Special Requirements

Must obtain training in first aid and CPR as required by the ECEAP program.

Updated: 08/2015

PARA-EDUCATOR – HIGH SCHOOL RESOURCE

JOB SUMMARY

This position assists a certificated teacher or other staff member with instructional and non-instructional activities for students in need of special education support in and out of the classroom. Responsibilities include tutoring students, correcting classroom work, monitoring student behavior, adapting curriculum (under the guidance of the teacher), preparing and assisting with mainstreaming activities, and preparing classroom materials. Depending upon individual assignment, duties may also include clerical work such as typing and duplicating materials, supervising students, and providing basic first aid.

REPORTING RELATIONSHIPS

Reports to Principal; receives work assignments from classroom or resource room teacher.

DUTIES AND RESPONSIBILITIES

1. Provides instruction to students individually or in small groups in a variety of learning activities assigned by the teacher; promotes student understanding of materials presented. Reinforces and reviews concepts and skills. Adjusts tasks to suit needs of students based on IEP and teacher guidance (i.e. adapt pace, volume).
2. Collects, reviews, grades, and records student assignments. Assists students with research for assignments; returns assignments and tests; provides feedback. Assists teacher in maintaining student records.
3. Types, duplicates, collates, and distributes classroom materials and projects. May operate a variety of office equipment (i.e. laminator, copier).
4. Assists teacher in supporting and monitoring student behavior and collaborates with teacher to implement positive behavior support strategies as written in individual support plans.
5. May provide instruction/coaching for students related to students' transition/post high school IEP goals.
6. Assists teacher in maintaining classroom physical appearance, including creating posters, charts, and bulletin board displays.
7. Administers and scores diagnostic tests; gives oral and written exams to students. Assists in completing special program forms; assembles student materials for confidential files.
8. May utilize technology to maintain various databases and prepare reports and lists.
9. May assist teacher/department to order and stock office and classroom supplies.
10. Maintains student records including attendance; graphs data, compiles grading information, scoring, etc. and may prepare student progress information for teachers.
11. Assists classroom teacher in preparing instructional materials, quizzes, teaching aids, and review sheets.
12. May attend general education (core content, electives, etc.) classes with special education students; monitors behavior of special education students and assists with access, accommodations, and classroom management.
13. Ensures special education students’ understanding of material presented.
14. Monitors students during unstructured times, such as recess, lunch, assemblies, special events, etc. Monitors behavior and maintains order. Ensures that children follow rules and regulations. Supervises safe use of playground equipment; alerts staff members concerning unsafe playground conditions.
15. May be called upon to provide basic first aid care to ill or injured students. Alerts school office staff if further action is needed.
16. May be required to perform health services including, but not limited to, clean intermittent catheterization (CIC); gastrointestinal tube feeding using a pump or gravity; administration of oral medication by mouth, feeding tube, inhaler, or nebulizer; use of a magnet over a vagus nerve stimulator (VNS) to control seizures; oral suctioning using a bulb syringe or suction machine; provision of a cough-assist procedure; administration of emergency medication using an auto-injector; administration of oxygen; and ostomy care.
17. Acts as a role model to demonstrate appropriate behavior to students; assists teacher in maintaining a classroom culture conducive to learning.
18. Communicates and collaborates with teacher concerning individual student progress or concerns; gathers materials/data to assist teacher in IEP development; provides input for student progress reports. Assists with data collection and record keeping.
19. Performs related duties as assigned.

WORKING CONDITIONS

Experiences frequent interruptions; clerical work requires dexterity and precision. Requires ability to multitask while working with multiple students in multiple subjects. Requires flexibility due to frequent shifts in focus between assignments. Requires ability to work with students who may be assaultive, disruptive, angry, and otherwise behaviorally challenged. Exposed to infectious diseases carried by students. May be exposed to various work conditions involving safety hazards such as lab chemicals and small tools and/or machinery. May be required to work outdoors in inclement weather.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education & Experience

High school graduation or equivalent and experience in working with school-aged individuals. Experience in a school setting desirable. Passing scores on the District Skills Test. Must have passing scores on the Para Pro Test or Associate’s degree and/or Bachelor’s degree.

Allowable Substitution

None

Knowledge, Skills & Abilities

• Knowledge of basic subject areas for high school level curriculum, such as English 9-12, writing, reading, sciences, and arithmetic (algebra).
• Effective written and oral communication skills.
• De-escalation and behavior modification strategies.
• Proficient in keyboarding.
• Proficiency in Google Docs, Microsoft Office Suite (Word, Excel, PPT).
• Skill in multitasking and organizing activities.
• Ability to use Chromebook, Google Chrome, and various software programs.
• Ability to deal with students in a calm, consistent, and caring manner.
• Ability to maintain accurate files and records.
• Ability to attend to detail and follow tasks through to completion.
• Ability to maintain confidentiality.
• Ability to organize tasks and set priorities within established parameters.
• Ability to remain flexible to changes in assignments or situations.
• Ability to organize activities.
• Ability to follow instructions.
• Ability to be fair and consistent when working with students.
• Ability to learn the operations of general office machines.
• Ability to establish and maintain effective working relationships with staff, students, and parents.

Licenses/Special Requirements

Must complete training in first aid and CPR training.

Reclass: 06/2017

PARA-EDUCATOR – HIGH SCHOOL STUDENT STORE

JOB SUMMARY

This position provides assistance to students involved in business education activities. The position oversees students working in the student store, supervises inventory of store supplies, oversees counting of money, and provides clerical support for business education as requested.

REPORTING RELATIONSHIPS

Reports to Business Education Department chairperson or Distributive Education teacher as assigned.

DUTIES AND RESPONSIBILITIES

1. Oversees daily student store activities; monitors student behavior.
2. Assists students in operating cash registers; troubleshoots minor problems occurring with cash registers; refers serious problems to supervisor for resolution.
3. Supervises counting of money from cash registers by students; verifies money with register tapes. Assists students in counting money at end of day and in preparing daily deposit forms. Takes deposit to business office each day. Calculates weekly income and expenses.
4. Oversees and assists students in conducting daily inventory of candy, pop, food items, and other store supplies; calculates sales and verifies sales with cash register tapes and/or the daily deposit.
5. Performs a variety of clerical activities, such as typing lists, using a word processor to generate forms and guidelines or typing correspondence and tests. Duplicates and distributes materials.
6. Proofreads student assignments; grades and scores tests. Prepares class lists; enters grades and generates grade data report on microcomputer.
7. Accepts delivery of items for student store; verifies items against invoices.
8. Trains students in after-hours store operation; answers questions.
9. Supervises and assists students with month-end inventory activities; uses computer to record inventory quantities and project earnings. Maintains records of damaged and donated goods. Confirms inventory at beginning of year with ending inventory from previous year. Creates spreadsheets concerning inventory records. May generate monthly reports of inventory, cash receipts, and sales for state auditor.
10. Monitors student behavior in classroom during absence of instructor as needed. Ensures that students are working on assigned tasks.
11. Performs related duties as assigned.

WORKING CONDITIONS

Classroom environment; experiences frequent interruptions; clerical work requires concentration, dexterity, and precision.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education & Experience

High school graduation or equivalent with training or work experience involving bookkeeping or retail sales. Experience in working with adolescents preferred. Passing scores on the District Skills Test. Must have passing scores on the Para Pro Test or Associate’s degree and/or Bachelor’s degree.

Allowable Substitution

None

Knowledge, Skills, and Abilities

• Knowledge of general bookkeeping procedures.
• Proficient in keyboarding.
• Effective oral and written communication skills.
• Ability to monitor student behavior.
• Ability to attend to detail and follow tasks through to completion.
• Ability to organize activities.
• Ability to remain flexible to changes in assignments or situations.
• Ability to deal with students in a warm and confident manner.
• Ability to follow instructions.
• Ability to be fair and consistent when working with students.
• Ability to learn the operation of general office machines, cash register, micro-computers, and software.
• Ability to establish and maintain effective working relationships with staff.

Licenses/Special Requirements

None

Updated: 08/2015

PARA-EDUCATOR – LEARNING ASSISTANCE PROGRAM

JOB SUMMARY

This position carries out remediation activities for students in the Learning Assistance Program (LAP) under the direction of a certificated teacher. Responsibilities include tutoring students individually or in small groups, maintaining program records, and preparing classroom materials.

REPORTING RELATIONSHIPS

Reports to LAP Program Specialist and school Principal; receives work assignments from supervisors and classroom teacher.

DUTIES AND RESPONSIBILITIES

1. Tutors students individually or in small groups in a variety of subject areas. Determines methods that will best serve individual students; ensures student understanding of materials presented. Promotes a positive attitude toward learning. Reinforces and reviews concepts and skills.
2. Pulls students out of regular classroom for remediation as directed. Monitors student behavior during remediation sessions; encourages students to stay on task and complete assignments.
3. Communicates with classroom teacher concerning individual student needs and progress; develops schedules for tutoring; assists in planning process. Assists with data collection and record-keeping for behavioral intervention; monitors and reinforces student performance.
4. Documents progress of assigned students; maintains records and assists teacher in preparing student progress reports. Files a variety of program materials. Ensures that student records are maintained in a confidential manner.
5. Assists in administering program-related achievement and diagnostic tests; corrects tests and records scores. Compiles listings of students eligible for LAP as assigned. May carry out informal assessment of students. Checks and scores student assignments.
6. May operate a computer using educational software programs for students' instruction; demonstrates proper use of equipment to students.
7. Constructs learning tools such as flashcards, number games, and other learning materials; provides assistance to classroom teacher in designing lesson plans; compiles materials for student assignments.
8. Previews and sets up computer software as needed.
9. Communicates regularly with LAP program specialist; forwards summary of student progress reports; acts as liaison between teacher and LAP program specialist concerning student attitudes, emotional needs, and progress.
10. Attends program-related staff meetings and in-service training sessions to update knowledge.
11. Performs related duties as assigned.

WORKING CONDITIONS

Classroom environment. Experiences interruptions; requires flexibility due to frequent shifts in focus between assignments. Exposed to infectious diseases carried by students.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education & Experience

High school graduation or equivalent and one year of experience in working with school-aged individuals. Experience in a tutorial program preferred. Passing scores on the District Skills Test. Must have passing scores on the Para Pro Test or Associate’s degree and/or Bachelor’s degree.

Allowable Substitution

None

Knowledge, Skills & Abilities

• Knowledge of assigned subject areas.
• Effective written and oral communication skills.
• Keyboarding skill.
• Ability to learn effective instructional methods for special needs students.
• Ability to deal with students in a warm and confident manner.
• Ability to follow instructions.
• Ability to learn the operation of general office machines, microcomputers, and software.
• Ability to maintain accurate records.
• Ability to establish and maintain effective working relationships with staff.

Licenses/Special Requirements

None

Updated: 08/2015

PARAEDUCATOR III – OPTIONS/INCLUSION CLASSROOM

(OPTIONS, SPED PRESCHOOL)

JOB SUMMARY

This position assists a certificated special education provider; i.e. ESA or teacher, to provide instructional and behavioral interventions for students in special education and general education classrooms. Responsibilities include providing intensive individualized instruction in cognitive, academics, communication, social, motor, and adaptive skills as outlined in a student’s IEP. Depending upon individual assignment, duties may also include taking and maintaining accurate data to guide and/or inform instruction, implementing behavior intervention plans, collaborating with special and general education staff, assisting with personal care, duplicating materials, providing basic first aid, or supervising students on the playground.

REPORTING RELATIONSHIPS

Reports to Principal; receives work assignments from self-contained classroom teacher or classroom teacher.

DUTIES AND RESPONSIBILITIES

1. Works with students individually or in small groups in a variety of learning activities assigned by the teacher; promotes student understanding of materials presented. Reinforces and reviews concepts and skills. Adjusts tasks to suit needs of students if necessary depending upon individual education plans. May select, develop and utilize materials to teach new concepts under the direction of certificated staff.
2. Acts as a role model to demonstrate appropriate behavior to students; assists teacher in maintaining a classroom atmosphere conducive to learning.
3. Assists teacher in supporting and monitoring student behavior and collaborates with teacher to implement positive behavior support strategies as written in individual support plans.
4. Communicates with general education and special education providers to ensure students are provided appropriate access to curriculum and learning settings that support individual student needs. Modifies work as appropriate and provides data and feedback to providers.
5. Collects, reviews, and records student assignments. Utilizes technology to maintain student records including attendance, graphing data, compiling grading information, scoring, etc., and may prepare student progress information for teachers.
6. May operate various office equipment (i.e. laminator, copy machine, etc.) and be familiar with classroom technology such as desktop and portable computers, projector, etc.
7. Provides assistance to students during mealtimes; tutors students in ordering food, assists students in carrying trays, feeding, and cleanup.
8. May ride a bus to care for a special needs student on a route between the student’s home and the school. Ensures that the student is comfortable and safe, provides personal care as needed.
9. May assist students in loading and unloading the bus.
10. Assists teacher in maintaining classroom physical appearance, including creating posters, charts, and bulletin board displays.
11. Monitors students during unstructured times, such as recess, lunch, assemblies, special events, etc. Monitors behavior and maintains order. Ensures that children follow rules and regulations. Supervises safe use of playground equipment; alerts staff members concerning unsafe playground conditions.
12. Monitors students with medical needs such as allergies, choking during mealtimes, seizure activity, etc.
13. Accompanies students to restrooms as needed; assists with personal care activities.
14. May be called upon to provide basic first aid care to ill or injured students. Alerts school office staff of further action as needed.
15. May be required to perform health services including, but not limited to, clean intermittent catheterization (CIC); gastrointestinal tube feeding using a pump or gravity; administration of oral medication by mouth, feeding tube, inhaler, or nebulizer; use of a magnet over a vagus nerve stimulator (VNS) to control seizures; oral suctioning using a bulb syringe or suction machine; provision of a cough-assist procedure; administration of emergency medication using an auto-injector; administration of oxygen; and ostomy care.
16. Performs related duties as assigned.

WORKING CONDITIONS

Experiences frequent interruptions; clerical work requires dexterity and precision. Requires flexibility due to frequent shifts in focus between assignments. Regularly required to deal with angry or upset students. Exposed to infectious diseases carried by students. If elementary assignment, may be required to work outdoors in inclement weather. May restrain students if necessary; constantly monitors behavior of students.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education & Experience

High school graduation or equivalent and experience in working with school-aged individuals. Experience in a school setting desirable. Passing scores on the District Skills Test. Must have passing scores on the Para Pro Test or Associate’s degree and/or Bachelor’s degree.

Allowable Substitution

None

Knowledge, Skills & Abilities

• General knowledge of physical and medical handicapping conditions.
• Ability to lift and transfer 100+ lb students.
• Skill in making effective decisions.
• Skill in oral communication.
• Ability to analyze tasks and document steps for task completion.
• Ability to remain flexible to changes in situations or assignments.
• Ability to monitor and maintain appropriate student behavior.
• Ability to provide instruction for students in a variety of skills.
• Ability to set priorities and organize activities.
• Ability to maintain accurate records.
• Ability to work independently with minimal supervision.
• Ability to maintain confidentiality.
• Ability to deal with students in a calm, consistent, and caring manner.
• Ability to learn about therapy equipment (i.e. standers, wheelchairs, AAC).
• Ability to establish and maintain effective relationships with staff.

Licenses/Special Requirements

• Must complete training in first aid and CPR training.
• Must complete Right Response training.

Reclass: 06/2017

PARA-EDUCATOR – RESOURCE

JOB SUMMARY

This position assists a certificated teacher or other staff member with instructional and non-instructional activities for students in a classroom. Responsibilities include tutoring students, correcting classroom work, monitoring student behavior, and preparing classroom materials. Depending upon individual assignment, duties may also include clerical work such as typing and duplicating materials, providing basic first aid, or supervising students on the playground.

REPORTING RELATIONSHIPS

Reports to Principal; receives work assignments from classroom or resource room teacher.

DUTIES AND RESPONSIBILITIES

1. Tutors students individually or in small groups in a variety of learning activities assigned by the teacher; promotes student understanding of materials presented. Reinforces and reviews concepts and skills. Adjusts tasks to suit needs of students if necessary.
2. Collects, reviews, grades, and records student assignments. Assists students with research for assignments; returns assignments and tests; provides feedback. Assists teacher in maintaining student records.
3. Types, duplicates, collates, and distributes classroom materials and projects. May operate laminating equipment.
4. Assists teacher in monitoring student behavior and disciplines students as authorized.
5. Assists teacher in maintaining classroom physical appearance, including creating posters, charts, and bulletin board displays.
6. Tallies scores and converts scores to grades; completes student progress reports prepared by teacher; mails reports as requested.
7. Administers and scores diagnostic tests; gives oral exams to students. Assists in completing special program forms; assembles student materials for confidential files.
8. May enter data into a microcomputer and maintains various databases. Utilizes database information to prepare reports and lists.
9. May assist teacher to order and stock office and classroom supplies.
10. Maintains student records including attendance; may prepare student progress information for parents.
11. Assists classroom teacher in preparing instructional materials, quizzes, teaching aids, and review sheets.
12. May attend classes with students who are mainstreamed; monitors behavior of mainstream students and assists with classroom management. Ensures mainstream students’ understanding of material presented.
13. At elementary level, may supervise students on the playground during recess or lunch periods. Monitors behavior and maintains order. Ensures that children follow rules and regulations. Supervises safe use of playground equipment; alerts staff members concerning unsafe playground conditions.
14. May be called upon to provide basic first aid care to ill or injured students. Alerts school office staff if further action is needed.
15. May be required to perform health services including, but not limited to, clean intermittent catheterization (CIC); gastrointestinal tube feeding using a pump or gravity; administration of oral medication by mouth, feeding tube, inhaler, or nebulizer; use of a magnet over a vagus nerve stimulator (VNS) to control seizures; oral suctioning using a bulb syringe or suction machine; provision of a cough-assist procedure; administration of emergency medication using an auto-injector; administration of oxygen; and ostomy care.
16. Acts as a role model to demonstrate appropriate behavior to students; assists teacher in maintaining a classroom atmosphere conducive to learning.
17. Communicates with teacher concerning individual student progress or problems; assists teacher in developing individual education programs as requested; provides input for student progress reports. Assists with data collection and record keeping.
18. May provide instructional assistance to students in the Learning Assistance Program.
19. Performs related duties as assigned.

WORKING CONDITIONS

Experiences frequent interruptions; clerical work requires dexterity and precision. Requires flexibility due to frequent shifts in focus between assignments. Occasionally required to deal with angry or upset students. Exposed to infectious diseases carried by students. If elementary assignment, may be required to work outdoors in inclement weather.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education & Experience

High school graduation or equivalent and experience in working with school-aged individuals. Experience in a school setting desirable. Passing scores on the District Skills Test. Must have passing scores on the Para Pro Test or Associate’s degree and/or Bachelor’s degree.

Allowable Substitution

None

Knowledge, Skills & Abilities

• Knowledge of basic subject areas, such as spelling, writing, reading, and arithmetic.
• Effective written and oral communication skills.
• Keyboarding skill; some positions may require at least 45 words per minute.
• Ability to deal with students in a warm and confident manner.
• Ability to learn the use of a microcomputer and various software programs.
• Ability to maintain accurate files and records.
• Ability to attend to detail and follow tasks through to completion.
• Ability to maintain confidentiality.
• Ability to organize tasks and set priorities within established parameters.
• Ability to remain flexible to changes in assignments or situations.
• Ability to organize activities.
• Ability to follow instructions.
• Ability to be fair and consistent when working with students.
• Ability to learn the operations of general office machines.
• Ability to establish and maintain effective working relationships with staff, students, and parents.

Licenses/Special Requirements

Must complete training in first aid and CPR training.

Updated: 08/2015

PARA-EDUCATOR – SELF-CONTAINED BEHAVIOR CLASSROOM

(Options, Trac, Success, Strides)

JOB SUMMARY

This position assists a certificated teacher or other staff member with instructional and behavioral intervention activities for students in the classroom. Responsibilities include tutoring students, correcting classroom work, intervening on student behavior, and preparing classroom materials. Depending upon individual assignment, duties may also include clerical work such as typing and duplicating materials, providing basic first aid, or supervising students on the playground.

REPORTING RELATIONSHIPS

Reports to Principal; receives work assignments from self-contained classroom teacher or classroom teacher.

DUTIES AND RESPONSIBILITIES

1. Works with students individually or in small groups in a variety of learning activities assigned by the teacher; promotes student understanding of materials presented. Reinforces and reviews concepts and skills. Adjusts tasks to suit needs of students if necessary depending upon individual education plans.
2. Acts as a role model to demonstrate appropriate behavior to students; assists teacher in maintaining a classroom atmosphere conducive to learning.
3. Assists teacher in behavioral interventions with student behavior and disciplines students as authorized; may physically restrain students.
4. May attend classes with students who are mainstreamed; monitors behavior of mainstream students and assists with classroom management. Ensures mainstream students’ understanding of material presented.
5. Collects, reviews, and records student assignments. Assists students with research for assignments; returns assignments and tests; provides feedback. Assists teacher in maintaining student records.
6. Types, duplicates, collates, and distributes classroom materials and projects. May operate laminating equipment.
7. Assists teacher in maintaining classroom physical appearance, including creating posters, charts, and bulletin board displays.
8. Administers and scores diagnostic tests; gives oral exams to students. Assists in completing special program forms; assembles student materials for confidential files.
9. May enter data into a microcomputer and maintains various databases. Utilizes database information to prepare reports and lists.
10. May assist teacher to order and stock office and classroom supplies.
11. At elementary level, may supervise students on the playground during recess or lunch periods. Monitors behavior and maintains order. Ensures that children follow rules and regulations. Supervises safe use of playground equipment; alerts staff members concerning unsafe playground conditions.
12. May be called upon to provide basic first aid care to ill or injured students. Alerts school office staff if further action is needed.
13. Communicates with teacher concerning individual student progress or problems; assists teacher in developing individual education programs as requested; provides input for student progress reports. Assists with data collection and record keeping.
14. May be required to perform health services including, but not limited to, clean intermittent catheterization (CIC); gastrointestinal tube feeding using a pump or gravity; administration of oral medication by mouth, feeding tube, inhaler, or nebulizer; use of a magnet over a vagus nerve stimulator (VNS) to control seizures; oral suctioning using a bulb syringe or suction machine; provision of a cough-assist procedure; administration of emergency medication using an auto-injector; administration of oxygen; and ostomy care.
15. Performs related duties as assigned.

WORKING CONDITIONS

Experiences frequent interruptions; clerical work requires dexterity and precision. Requires flexibility due to frequent shifts in focus between assignments. Regularly required to deal with angry or upset students. Exposed to infectious diseases carried by students. If elementary assignment, may be required to work outdoors in inclement weather. May restrain students if necessary; constantly monitors behavior of students.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education & Experience

High school graduation or equivalent and experience in working with school-aged individuals. Experience in a school setting desirable. Passing scores on the District Skills Test. Must have passing scores on the Para Pro Test or Associate’s degree and/or Bachelor’s degree.

Allowable Substitution

None

Knowledge, Skills & Abilities

• Knowledge of basic subject areas, such as spelling, writing, reading, and arithmetic.
• Effective written and oral communication skills.
• Ability to deal with students in a warm and confident manner.
• Ability to learn the use of a microcomputer and various software programs.
• Ability to maintain accurate files and records.
• Ability to attend to detail and follow tasks through to completion.
• Ability to maintain confidentiality.
• Ability to organize tasks and set priorities within established parameters.
• Ability to remain flexible to changes in assignments or situations.
• Ability to organize activities.
• Ability to follow instructions.
• Ability to be fair and consistent when working with students.
• Ability to learn the operations of general office machines.
• Ability to establish and maintain effective working relationships with staff, students, and parents.

Licenses/Special Requirements

• Must complete training in first aid and CPR training.
• Must complete Right Response training.

Updated: Reclass 04/2017

PAYROLL TECHNICIAN

LOCATION: Educational Service Center

JOB SUMMARY

Position responsibilities include contract calculations, annual contract maintenance, hourly rates of pay, time sheets, sick leave, vacation leave, employee benefits, retirement contributions, direct deposit of warrants, researching past pay records to provide information to the retirement system or employees, and any other deductions related to pay, along with a commitment to customer service.

REPORTING RELATIONSHIPS

Reports to the Payroll Supervisor.

DUTIES AND RESPONSIBILITIES

1. Calculate and enter data into the payroll system from time sheets, personnel action forms, employee status sheets or lists; verifies accuracy of information; ensures that correct pay warrants for both certificated and classified staff are generated.
2. Provides information to Supervisor, other payroll staff, and employees from computer records.
3. Verifies computer-generated payroll records; files computer records.
4. Checks, prepares, and inputs information to facilitate direct deposit of employee warrants to a banking institution; resolves problems with individual employee direct deposit transactions; enrolls employees for direct deposit.
5. Researches historical payroll information to determine hours worked and compensation paid to individual employees; provides information to retirement system personnel. Ensures that data provided is correct; arranges data into required format; answers questions concerning data provided.
6. Answers the telephone; provides assistance or routes caller to appropriate staff member.
7. Generates reports from computer records; clarifies type of information needed by requestor; ensures accuracy.
8. Provides assistance to staff members in preparing monthly time sheets; verifies rates of pay; verifies accounting code accuracy. Prepares staffing reports for building as needed.
9. Enrolls new employees for benefit packages and updates employee benefit change requests.
10. Prepares billings for benefit vendors monthly.
11. Files personnel action forms and related information in individual employee files; checks records for previous employment with school districts.
12. Assists in the preparation of W-2s and various withholding and taxation records and reports; ensures the reporting of payroll deductions made and transmittal of funds to deduction agencies.
13. Provides benefits fair for employees and open enrollment. Performs benefit seminar for new employees in August.
14. Performs related duties as assigned.

WORKING CONDITIONS

Office environment; experiences interruptions; required to meet inflexible deadlines; requires visual concentration on detail, dexterity, and precision. Occasionally required to lift and/or carry heavy boxes of paper.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education and Experience

High school graduation or equivalent. Three years of clerical experience in bookkeeping and data entry. School district payroll experience desirable.

Allowable Substitutions

Advanced technical training in bookkeeping or payroll procedures may substitute for up to one year of the required experience.

Knowledge, Skills, and Abilities

• Knowledge of clerical practices and procedures.
• Knowledge of bookkeeping and payroll procedures.
• Proficient in keyboarding and 10-key skills by touch.
• Ability to operate a variety of office machines.
• Effective oral and written communication skills.
• Ability to operate a computer and use various software programs (i.e. Excel, Word).
• Ability to maintain accurate records and perform mathematical computations.
• Strong interpersonal skills to establish and maintain effective relationships with staff and the public.
• Ability to organize and prioritize work.
• Ability to maintain strict confidentiality.

Licenses/Special Requirements

None

Updated: 02/1998

PIANO ACCOMPANIST

JOB SUMMARY

The position of the District Piano Accompanist is to provide support to the music instructional program through accompaniment on piano and other keyboard instruments. The accompanist works closely with the music directors during rehearsals and performances that may occur outside of the regular school day, assists with related tasks, and serves as an instructional resource for students and teachers in the area of fine arts.

REPORTING RELATIONSHIPS

Reports to the Executive Director of Learning and Innovation and the District Music Coordinator.

DUTIES AND RESPONSIBILITIES

• Demonstrates strong piano skills as a soloist and accompanist.
• Works collaboratively with choir and instrumental directors.
• Rehearses with music classes daily, before and after school, and as specified by the designated music department as required.
• Accompanies choral groups in a variety of settings (e.g., rehearsals, concerts, competitions, auditions, etc.) for the purpose of ensuring professional musical support for students and instructors.
• Analyzes and learns multiple pieces of assigned music per quarter and prior to rehearsal and performances (e.g., correct tempos, challenging transitions, dynamics, etc.) for the purpose of enhancing the instructional program and ensuring efficient use of rehearsal time and performance schedules.
• Assists the teacher in supervising student activities for the purpose of ensuring efficient use of class time and maintaining a positive learning environment.
• Assists choral instructors with a variety of student-related activities (e.g., records CDs for individual students, practices with individuals or small groups, etc.) for the purpose of supporting and ensuring the success of each program.
• Attends work on a regular and predictable basis for the purpose of providing students with high-quality service and instruction; understands that participating in evening and weekend performances is expected and is willing to work a flexible schedule.
• Maintains consistent professional interaction with students for the purpose of educating students; exhibits professional and stage etiquette for the purpose of serving as a model of professionalism at musical productions.
• Participates in team meetings, in-service training, workshops, etc. for the purpose of conveying and/or gathering information and supporting District goals.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

WORKING CONDITIONS

• The usual and customary methods of performing the position functions require piano dexterity at a professional level. Requires prolonged sitting and standing; use of hands to finger, handle, grasp or feel; reach with hands and arms; requires stooping, bending, and lifting; requires physical exertion to manually move, lift, carry, pull, or push heavy objects or materials; must work in stressful and hectic environments; requires the ability to handle multiple tasks with frequent interruptions; may require some travel; requires physical and emotional endurance; must be able to work long and irregular hours; requires regular and consistent attendance and physical presence at the job.

AFFILIATION

PSE – Clerical

FLSA

Non-Exempt

MINIMUM QUALIFICATIONS

Education & Experience

• Targeted, job-related education with study in a job-related area. Bachelor’s degree preferred and certificate of performance or music education.
• Position-related experience is required.
• Washington State Patrol and FBI Fingerprint Background Clearance.

Knowledge, Skills, and Abilities

• Ability to perform as a piano accompanist during music classes and required performances in a variety of environments and settings.
• Ability to analyze musical compositions and arrangements quickly and accurately.
• Ability to work independently within a rehearsal and performance setting.
• Ability to work with a variety of conducting styles.
• Ability to learn multiple pieces of music and play piano multiple times throughout each day, familiarity with elementary and secondary music literature.
• Ability to maintain advanced piano pedagogy skills.
• Ability to establish and maintain effective relationships with staff, students, and administration and deal with people beyond giving and receiving instruction.

Licenses/Special Requirements

None

Updated: 10/2021

PRINTER

JOB SUMMARY

This position operates a high-speed printing press, photocopier, and other equipment in the district’s print shop. Responsibilities include printing a variety of district forms, reports, and brochures; invoicing users for Print Shop services; maintaining Print Shop equipment; and ordering supplies.

REPORTING RELATIONSHIPS

Reports to the Director of Business Services.

DUTIES AND RESPONSIBILITIES

1. Receives Print Shop work orders; verifies order for completeness and authorizing signatures; determines priorities for printing and develops work schedules to meet specified timelines. Reviews document masters; determines the type of printing that is appropriate for the job based on production specifications and quantity requested.
2. Operates high-speed printing press. Adjusts machine settings; monitors printing equipment during operation; clears paper jams. Operates smaller copying machines as needed.
3. Cleans ink from press after use; runs cleaning sheets through equipment; removes and washes ink rollers.
4. Monitors quality of printed documents; troubleshoots equipment malfunctions and performs minor repairs. Calls for service as needed. Performs layout and paste-up duties as required; operates bindery equipment such as collators, folding, stapling, and cutting equipment to assemble printed documents.
5. Orders Print Shop supplies. Maintains supplies; shelves paper stock and chemicals. Cleans up spills and loose papers; maintains a neat work area.
6. Advises staff on the type and availability of print services; provides information on costs involved; makes recommendations on processes and materials.
7. Prepares and packages final work for pickup and delivery.
8. Invoices users of Print Shop services; maintains Print Shop production records. Assists in the development of the annual Print Shop budget.
9. Oversees work of student assistants; trains students in operation of Print Shop equipment; assigns and reviews tasks.
10. Performs related duties as assigned.

WORKING CONDITIONS

Job requires visual concentration on detail, dexterity, and precision. Required to stand for prolonged periods; required to lift and carry supplies weighing up to 50 pounds. Exposed to high noise levels from equipment. Exposed to hazardous chemicals used in the printing process. Operation of equipment with moving parts requires safety awareness. Required to meet inflexible deadlines.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education & Experience

High school graduation or equivalent with technical training in printing press operation and two years of printing experience.

Allowable Substitution

Completion of sufficient training to acquire a vocational certificate may substitute for the required experience.

Knowledge, Skills, and Abilities

• Knowledge of offset printing press operating procedures.
• Skill in operating a variety of photocopying and duplicating equipment.
• Skill in operating bindery equipment.
• Skill in troubleshooting equipment problems and making minor repairs.
• Ability to detect errors in typewritten copy.
• Effective oral communication skills.
• Ability to organize and set priorities.
• Ability to work effectively under pressure.
• Ability to work independently with minimal supervision.
• Ability to meet inflexible deadlines.
• Ability to complete layout and paste-up work.
• Ability to operate graphic arts equipment.
• Ability to establish and maintain effective working relationships with staff.

Licenses/Special Requirements

None

Updated: 12/2002

PURCHASING ASSISTANT

LOCATION

Business Services

JOB SUMMARY

This position provides technical expertise and support to the Purchasing Department. Major responsibilities include soliciting quotations, processing purchase orders, researching product specifications and pricing, coordinating the procurement card process, responding to requests for information, and communicating purchasing policies and procedures to staff, vendors, and others.

REPORTING RELATIONSHIPS

Reports to Business Services Supervisor.

DUTIES AND RESPONSIBILITIES

1. Ensures that procurement actions are correctly documented and all actions are in accordance with federal procurement regulations, state law, and district policy, including Purchasing, Public Works, Small Works, requests for proposal, and formal bid processes.
2. Initiates, processes, and distributes purchase orders in compliance with applicable laws and regulations.
3. Participates in the research and development of policies and procedures for the Purchasing Department. Communicates these procedures to staff, vendors, the public, and others.
4. Assists in providing district-wide training to staff and provides phone support for the computerized purchase order system.
5. Solicits sources and pricing for items and services in cooperation with requesting schools/departments.
6. Researches and recommends favorable options to promote procurement of goods and services.
7. Processes annual contracts for services provided to multiple school sites on an ongoing basis.
8. Responsible for maintaining departmental records on bids, quotes, contracts, purchase orders, vendors, and correspondence in compliance with federal and state law.
9. Responsible for maintaining Vendor Master in the financial system with knowledge of applicable reporting requirements under state and federal regulations.
10. Assists with department accounting functions, including but not limited to journal entries, state warrant processing, and backup support to accounts receivable.
11. Performs related duties as assigned.

WORKING CONDITIONS

Office environment; experiences frequent interruptions; requires visual concentration on detail, dexterity, and precision; required to sit for prolonged periods; required to meet inflexible deadlines. Ability to lift 25 pounds.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education and Experience

High school graduation or equivalent with three years of school district accounting experience. Practical knowledge of procurement and public works regulations desirable.

Allowable Substitution

Advanced education in accounting or purchasing experience in a non-school district setting may substitute on a month-for-month basis for the required experience. Alternative combinations of education and experience will be evaluated and considered.

Knowledge, Skills, and Abilities

• Knowledge of accounting and purchasing procedures.
• Knowledge of Public Works, Revised Code of Washington, and other rules and regulations pertaining to school district purchasing.
• Demonstrated ability in the use of Microsoft Excel, Word, and other software programs.
• Demonstrated ability to organize, set priorities, meet deadlines, and remain flexible to changes in assignments or situations.
• Demonstrated ability to establish and maintain effective working relationships with staff, vendors, and the general public.
• Effective oral and written communication skills; excellent telephone manner.
• Ability to operate a computer, printer, modem, fax, and related office technology.
• Knowledge of correct grammar, spelling, and English usage.
• Ability to correctly perform basic mathematical computations.
• Ability to set up and maintain an accurate filing system.
• Ability to attend to detail and follow tasks through to completion.
• Ability to maintain strict confidentiality.

Licenses/Special Requirements

Valid Washington State Driver’s License and proof of insurance.

Updated: 06/2015

REGISTRAR

JOB SUMMARY

This position schedules students for classes and maintains student demographic and transcript information. Responsibilities include maintaining student records and entering information into the computer system for scheduling and grading.

REPORTING RELATIONSHIP

Reports to Principal.

DUTIES AND RESPONSIBILITIES

1. Works with building administrators, department chairs, and counselors in the development of a master schedule; inputs information into the computer for the master schedule. Scans student course selections and makes necessary changes; generates scheduling materials. Maintains accurate reports and class counts for use in scheduling; prints related reports as requested. Distributes schedules to offices and staff; maintains accurate class lists for teachers.
2. Assists counselors, teachers, students, and parents in course scheduling. Records schedule changes throughout the year; forwards copies of schedule change information to staff. Tracks down and reassigns students who are missing classes or are in the wrong class, and manages early dismissal and late arrival students. Prepares ethnic, dropout, and other reports as requested.
3. Oversees operation of the school’s computer network system. Troubleshoots minor equipment and software problems. Answers staff questions and provides training and assistance to new users. Maintains and determines system security levels.
4. Evaluates transcripts to credit students’ previous coursework. Evaluates outside program transcripts such as Running Start. Provides transcript and grade information to the athletic office for eligibility and for student ranking and scholarship applications.
5. Inputs information into the computer to update student records such as demographic data, enrollment, and schedule changes. Creates and runs reports to generate enrollment reports, supplies information to the principal and district office, and forwards to various school offices. Creates reports for state audits and forwards to the district and state.
6. Prepares grading forms and instructions; distributes scan sheets and instructions to teachers. Inputs grade data; makes necessary changes. Prints and distributes report cards; prints and files transcripts. Collects and organizes progress reports as requested by teachers, counselors, and staff.
7. Collects and records grade changes throughout the year; updates transcript information. Notifies counselors of students with incomplete or failing grades. Responds to inquiries from students, parents, and the public regarding grading and transcript matters.
8. Coordinates printing of computerized information for the building; oversees operation of the printer; ensures that information is printed properly; separates and sorts information for pickup.
9. Performs related duties as assigned.

WORKING CONDITIONS

Office environment; experiences frequent interruptions; requires visual concentration on detail, dexterity, and precision. Prolonged exposure to visual display terminals.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education and Experience

High school graduation or equivalent with training in secretarial procedures and three years of increasingly responsible secretarial experience, including greeting the public, maintaining detailed records, and working with computer software. Experience in a school district is strongly preferred.

Allowable Substitution

Advanced technical training in secretarial or data processing procedures may substitute on a month-for-month basis for up to one year of the required experience.

Knowledge, Skills, and Abilities

• Knowledge of secretarial practices and procedures.
• Knowledge of correct grammar, spelling, and English usage.
• Proficient in keyboarding.
• Skill in operating a variety of general office machines.
• Effective written and oral communication skills.
• Ability to operate word processing equipment.
• Ability to operate a microcomputer and learn various software programs.
• Ability to learn, maintain, and supervise the school district's computer system.
• Ability to train and provide technical assistance to computer users.
• Ability to set up and maintain an accurate filing system.
• Ability to learn complex mathematical formulas for enrollment and FTE calculations.
• Ability to attend to detail and follow through to completion.
• Ability to organize and set priorities.
• Ability to work under pressure and be flexible.
• Ability to work independently with minimal supervision.
• Ability to maintain strict confidentiality.
• Ability to deal with upset or angry students and parents.
• Ability to establish and maintain effective working relationships with students, parents, and staff.

Licenses/Special Requirements

None

Updated: 01/2000

SECRETARY - ACTIVITIES AND ATHLETICS

LOCATION

Athletics – High School

JOB SUMMARY

This position provides secretarial support for the Athletic Director, Assistant Principal, Dean, and Building Use. Responsibilities include managing databases, all athletic scheduling, and athletic website content. Duties will also include filing correspondence, forms, and reports; arranging for transportation to athletic events and field trips; and maintaining a daily schedule of building use for school and community purposes.

REPORTING RELATIONSHIPS

Reports to Assistant Principal and Athletic Director. Receives lead direction from Office Manager.

DUTIES AND RESPONSIBILITIES

1. Manage databases of all student athlete eligibility data via Excel and other systems (Family ID, website, etc.).
2. Oversee online athletic rosters, schedules, and maps; order athletic letters, certificates, pins, and other materials for athletic awards banquets. Answer the telephone and respond to inquiries regarding athletic events.
3. Work with the Athletic Director to arrange and verify officials for athletic events using the ARBITER Sports system; communicate with coaches and the Athletic Director to schedule, reschedule, or confirm athletic events. Reserve fields and gymnasiums. Arrange accommodations for overnight athletic trips. Assist the Athletic Director in arranging ticket takers, timers, scorekeepers, and supervision for home athletic events each season.
4. Manage the online Tandem master athletic calendar; maintain monthly activity calendar and daily athletic event calendar, updating with changes and additions to the athletics website.
5. Arrange transportation to athletic events and field trips; communicate with the Transportation Department; arrange for rental of buses and vans if not supplied by the district; maintain a file of transportation costs.
6. Serve as content manager for the school athletics website, including individual pages for each sport and all advertisers.
7. Manage attendance discipline records and assist the dean with attendance.
8. Schedule community classes and events; compose correspondence to arrange events as needed. Maintain a daily schedule of building and community use; keep custodians, staff, media, and others informed of building events.
9. Perform a variety of office duties such as maintaining the daily activity schedule, duplicating and distributing materials, answering the telephone, providing first aid care to injured or ill students in the absence of the school nurse, overseeing student office assistants, acting as a receptionist, and filing materials.
10. Provide backup assistance to the high school office manager during absences.
11. Perform other related duties as assigned.

WORKING CONDITIONS

Office environment; experiences frequent interruptions; occasionally required to meet inflexible deadlines. Requires visual concentration on detail, dexterity, and precision. Occasionally exposed to infectious diseases when working in the health room.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education and Experience

High school graduation or equivalent with training in secretarial procedures and three years of secretarial experience, including in-depth experience working with database management systems and website design and content management systems.

Knowledge, Skills, and Abilities

• In-depth knowledge and experience with database management systems and website design and content management.
• Knowledge of secretarial practices and procedures.
• Knowledge of correct grammar, spelling, and English usage.
• Effective written and oral communication skills.
• Ability to operate word processing equipment.
• Ability to attend to detail and follow tasks through to completion.
• Ability to organize and set priorities.
• Ability to work effectively under pressure.
• Ability to maintain confidentiality.
• Ability to remain flexible to changes in schedules and priorities.
• Ability to establish and maintain effective working relationships with staff and the general public.
• Ability to communicate effectively with students, staff, and the community.

Licenses/Requirements

• Must complete training in first aid and CPR as required by the District.
• Must pass all WIAA online sports clinics.

Updated: 01/2017

SECRETARY – COLLEGE & CAREER READINESS

LOCATION

Educational Services Center

JOB SUMMARY

This position assists the director and staff with the organizational needs of College & Career Readiness and monitors signed projects and/or program components. Responsibilities include answering telephones, processing purchase orders, receiving and depositing program monies, maintaining files and records for programs, federal vocational grants, and performing a variety of other clerical duties.

REPORTING RELATIONSHIPS

Reports to the Director of College & Career Readiness.

DUTIES AND RESPONSIBILITIES

1. Prepare a variety of reports, documents, written correspondence, grant documents, and other reports as requested. Proofread, duplicate, and distribute copies.
2. Process documents and materials (e.g., expense claims, contracts, registrations, invoices). Prepare purchase orders; determine necessary office supplies; communicate with staff regarding supplies needed; compile annual departmental supply order.
3. Maintain departmental budget, prepare monthly and quarterly budget summary reports, verify budget totals with central business office records, and provide information to staff concerning budget balances. Record expenditures and maintain budgeting records, monitoring CCR budget for High Schools and Middle Schools.
4. Create and maintain files and records for vocational grants (e.g., Carl Perkins), monitor grant balances, and answer questions concerning grant expenditure guidelines. Keep the Director informed of grant activity.
5. Receive, open, and verify merchandise against purchase orders; route merchandise to the proper department. Attach packing slips and invoices, routing to accounts payable for processing.
6. Provide clerical support to advisory committees. Contact advisory committee members regarding meetings; type and compile meeting agendas and minutes; distribute to committee members. Attend general advisory committee meetings and take minutes.
7. Maintain certification records for every CCR teacher to ensure certification is up to date and assist with required paperwork to be submitted to OSPI.
8. Prepare paperwork for traffic safety renewal; work with TSE at OSPI and the Department of Licensing to obtain driving abstracts.
9. Prepare required Human Resources forms and timesheets for CCR instructors; receive staff attendance records; process travel request claims; submit information to the appropriate departments for processing.
10. Prepare and schedule facilities and notify staff of professional development activities.
11. Publish online articles and resources to keep staff informed about State and District requirements.
12. Answer telephones, provide information, or route callers to appropriate staff members. Screen calls for the Director and take messages. Maintain effective communication with the public and staff.
13. Receive, open, timestamp, and route incoming mail to the Director.
14. Input, compile, and report data from a variety of sources (e.g., online, paper records, spreadsheets, or databases).

WORKING CONDITIONS

Office environment; experiences frequent interruptions; confined to work area; required to sit for prolonged periods. Occasionally required to lift or carry heavy supplies.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education and Experience

High school graduation or equivalent with three years of secretarial experience, including maintaining detailed records. High degree of skill in record keeping through MS Excel, MS Word, and database entry. Experience with purchasing and program budgets preferred.

Knowledge, Skills, and Abilities

• Knowledge of secretarial practices and procedures.
• Knowledge of correct grammar, spelling, and English usage.
• Proficiency in MS Word and MS Excel.
• Skill in operating standard office equipment and utilizing software applications.
• Ability to maintain budgeting records.
• Ability to plan and manage projects.
• Effective written and oral communication skills.
• Ability to set up and maintain an accurate filing system.
• Ability to attend to detail and follow tasks through to completion.
• Ability to organize and set priorities.
• Ability to work effectively under pressure.
• Ability to maintain confidentiality.
• Ability to work independently.
• Ability to establish and maintain effective working relationships with staff and the general public.

Licenses/Special Requirements

None

Updated: 07/2014

COUNSELING SECRETARY

JOB SUMMARY

This position provides secretarial support to the counselors, registers students, and acts as the school’s computer specialist. Responsibilities include typing correspondence and maintaining records for the school counselors, entering information into the computer system for scheduling and grading, and providing technical assistance to users of the school’s computer system.

REPORTING RELATIONSHIPS

Reports to the Principal; responsible to high school counseling staff.

DUTIES AND RESPONSIBILITIES

1. Answer the telephone and greet visitors to the counseling office; schedule parent conferences, testing sessions, and other meetings; relay information to counselors. Send for students as requested by counselors and excuse student absences for appointments in the counseling office.
2. Format and type correspondence, memoranda, forms, and reports for counselors. Maintain confidential counseling files; research files to provide information for counselors as requested.
3. Collect and organize progress reports; order progress reports as requested by teachers, counselors, and parents.
4. Maintain files of pre-college tests taken by students; distribute data to counselors; collect college applications from seniors and record test scores; forward data to counselors; mail applications. Send transcripts to colleges as requested by former students.
5. Schedule appointments and organize correspondence for the school psychologist; provide secretarial assistance to the drug assessment counselor. Set up assessment meetings for Olympic Counseling Service.
6. Assist the principal and counselors in the development of a master schedule; input information into the computer. Scan student course selections and make necessary changes; generate scheduling materials. Maintain accurate reports and class counts for use in scheduling; print related reports as requested. Distribute schedules to offices and staff; maintain accurate class lists for teachers.
7. Record schedule changes throughout the year; forward copies of schedule change information to staff. Prepare ethnic, dropout, and other reports as requested.
8. Prepare grading forms and instructions; distribute materials and instructions to teachers. Input grade data using a scanner; make necessary changes. Print and distribute report cards; print and file transcripts. Notify counselors of students with incomplete or failing grades. Rank students according to grade point average; run honor roll listings.
9. Collect and record grade changes throughout the year; update transcript information.
10. Enroll new students and create student data files; request immunization forms and other school or health information. Obtain records from students’ previous schools; evaluate transcripts to credit students’ previous coursework.
11. Withdraw students and prepare required forms; collect withdrawal grades from teachers; update student cumulative files. Forward records of withdrawn students to other schools; ensure that state and district regulations are followed. Verify requests for information relating to students and student files before forwarding information to other sources.
12. Oversee operation of the school’s computer network system. Order supplies such as paper, ribbons, forms, and diskettes. Troubleshoot minor equipment problems; call for outside repair as necessary. Provide assistance to new users; maintain system security.
13. Input information into the computer to update student records such as demographic data, schedule changes, and health records; forward copies of information to various school offices.
14. Provide clerical assistance for graduation; type programs; assist in distributing caps, gowns, and announcements. Submit orders and verify student names for diplomas. Coordinate assistance at graduation by volunteers.
15. Perform related duties as assigned.

WORKING CONDITIONS

Office environment; experiences frequent interruptions; requires visual concentration on detail, dexterity, and precision.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education and Experience

High school graduation or equivalent with training in secretarial procedures and three years of increasingly responsible secretarial experience, including greeting the public, maintaining detailed records, and working with computer software. Experience in a school district strongly preferred.

Allowable Substitution

Advanced technical training in secretarial or data processing procedures may substitute on a month-for-month basis for up to one year of the required experience.

Knowledge, Skills, and Abilities

• Knowledge of secretarial practices and procedures.
• Knowledge of correct grammar, spelling, and English usage.
• Proficient in keyboarding.
• Skill in operating a variety of office machines.
• Excellent written and oral communication skills.
• Ability to operate word processing equipment.
• Ability to operate a microcomputer and learn various software programs.
• Ability to learn the operation of a school district computer system.
• Ability to provide technical assistance to computer users after training.
• Ability to set up and maintain an accurate filing system.
• Ability to attend to detail and follow through to completion.
• Ability to organize and set priorities.
• Ability to work under pressure with multiple interruptions and be flexible.
• Ability to work independently with minimal supervision.
• Ability to maintain strict confidentiality.
• Ability to deal with upset or angry students.
• Ability to establish and maintain effective relationships with students, parents, and staff.

Licenses/Special Requirements

None

Updated: 06/2000

COUNSELING SECRETARY – HBHS

LOCATION

Henderson Bay High School

JOB SUMMARY

This position provides secretarial support to the counselors, enrolls students, and maintains student schedules and credits. Responsibilities include typing correspondence and maintaining records for the school counselors, entering information into the computer system for scheduling, grading, preparing transcripts, and scheduling student/parent meetings.

REPORTING RELATIONSHIPS

Reports to Principal; responsible to high school counselors.

DUTIES AND RESPONSIBILITIES

1. Answer the telephone and greet visitors to the counseling office; screen potential students, schedule parent conferences, and other meetings; screen phone calls and relay information to counselors.
2. Format and type correspondence, student rosters, forms, and reports for counselors. Maintain confidential counseling files; research files to provide information for counselors as requested.
3. Maintain files of pre-college tests taken by students; distribute data to counselors; send transcripts to colleges as requested by former students.
4. Schedule appointments and organize correspondence for the school counselor; coordinate appointments for incoming students.
5. Assist the principal and counselors in the development of a master schedule; input information into the computer. Scan student course selections and make necessary changes; generate scheduling materials. Maintain accurate reports and class counts for use in scheduling; print related reports as requested. Distribute schedules to offices and staff; maintain accurate class lists for teachers.
6. Record schedule changes throughout the year; forward copies of schedule change information to staff.
7. Prepare grading forms and instructions; distribute materials and instructions to teachers. Prepare, print, and file transcripts. Notify counselors of students with incomplete or failing grades. Support teachers in troubleshooting problems with PowerSchool and PowerTeacher.
8. Collect and record grade changes throughout the year; update transcript information. Provide information for alternative programs – PIA, summer school, etc.
9. Enroll new students and create student data files; request immunization forms and other school or health information. Obtain records from students’ previous schools; evaluate transcripts to credit students’ previous coursework.
10. Withdraw students and prepare required forms; collect withdrawal grades from teachers; update final transcript and student cumulative files; coordinate bills with the bookkeeper. Forward records of withdrawn students to other schools; ensure that state and district regulations are followed. Verify requests for information relating to students and student files before forwarding information to other sources.
11. Input information into the computer to update student records such as demographic data, schedule changes, and health records; forward copies of information to various school offices.
12. Supervise students working in the counseling center.
13. Perform related duties as assigned.

WORKING CONDITIONS

Office environment; experiences frequent interruptions; requires visual concentration on detail, dexterity, and precision.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education and Experience

High school graduation or equivalent with training in secretarial procedures and three years of increasingly responsible secretarial experience, including greeting the public, maintaining detailed records, and working with computer software. Experience in a school district strongly preferred.

Allowable Substitution

Advanced technical training in secretarial or data processing procedures may substitute on a month-for-month basis for up to one year of the required experience.

Knowledge, Skills, and Abilities

• Knowledge of secretarial practices and procedures.
• Proficient with computer programs such as Word and Excel.
• Ability and willingness to learn new software programs.
• Knowledge of correct grammar, spelling, and English usage.
• Skill in operating a variety of office machines.
• Excellent written and oral communication skills.
• Ability to operate word processing equipment.
• Ability to learn the operation of a school district computer system.
• Ability to provide technical assistance to computer users after training.
• Ability to set up and maintain an accurate filing system.
• Ability to attend to detail and follow through to completion.
• Ability to organize and set priorities.
• Ability to work under pressure with multiple interruptions and be flexible.
• Ability to work independently with minimal supervision.
• Ability to maintain strict confidentiality.
• Ability to deal with upset or angry students.
• Ability to establish and maintain effective relationships with students, parents, and staff.

Licenses/Special Requirements

None

Updated: 11/2014

SECRETARY – CURRICULUM & HIGHLY CAPABLE PROGRAMS

LOCATION

Educational Service Center

JOB SUMMARY

This position provides secretarial support to the district's curriculum and highly capable programs and offers periodic assistance to the Learning & Teaching department as needed throughout the year. Responsibilities focus on curriculum and inventory management, workflow coordination, report typing, correspondence processing, file maintenance, and support for professional development opportunities in the district.

REPORTING RELATIONSHIP

Reports to the Assistant Superintendent for Learning & Teaching.

DUTIES AND RESPONSIBILITIES

1. Maintain databases and spreadsheets for tracking and monitoring; oversee website and publications as directed.
2. Handle the purchasing process and ensure the delivery of district-purchased textbooks and materials to schools and departments. Prepare purchase orders within budget parameters and provide directions to office staff for disbursement.
3. Manage the inventory of district textbooks and resources.
4. Provide secretarial support to curriculum and highly capable programs, including setting up meetings, formatting, typing, and editing meeting minutes, correspondence, and announcements. Schedule conference room use and arrange setup and catering as needed.
5. Assist in coordinating building test coordinators to ensure compliance with testing protocols and security according to state regulations.
6. Format, type, and edit correspondence (often confidential), forms, grant documents, and other reports from drafts; proofread, duplicate, and distribute materials as necessary.
7. Prepare purchase orders, assess office supply needs, and communicate with staff about supplies; compile annual departmental supply orders.
8. Duplicate and distribute various materials, including booklets and curriculum information; coordinate the production of special order projects and manage distribution forms.
9. Prepare required personnel forms and timesheets; receive staff attendance records; process travel request claims; arrange for substitutes as needed.
10. Perform related duties and special projects as assigned.

WORKING CONDITIONS

Office environment; experiences frequent interruptions; requires visual concentration on detail, dexterity, and precision. Ability to lift boxes of textbooks is necessary.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education and Experience

High school graduation or equivalent; 3 years of secretarial experience, with a preference for records maintenance and bookkeeping.

Allowable Substitution

Advanced technical training in bookkeeping or accounting procedures may substitute for the above experience.

Knowledge, Skills, and Abilities

• Knowledge of secretarial and bookkeeping procedures; ability to maintain accurate records.
• Proficient in keyboarding.
• Proficiency in using Excel and database software programs.
• Skill in operating a variety of office machines.
• Effective oral and written communication skills.
• Ability to operate word processing programs, database programs, and website management tools.
• Ability to set up and maintain an accurate filing system.
• Attention to detail and ability to follow tasks through to completion.
• Organizational skills and the ability to set priorities.
• Ability to work effectively under pressure and adapt to changes in situations or assignments.
• Ability to work independently with minimal supervision.
• Ability to maintain confidentiality.
• Ability to establish and maintain effective working relationships with staff.

Licenses/Special Requirements

None

Updated: 07/2017

SECRETARY – CURRICULUM & STAFF DEVELOPMENT

LOCATION

Educational Service Center

JOB SUMMARY

This position serves as the secretary to the Assistant Superintendent of Learning & Teaching and the Assistant Director of Curriculum and Instruction. It provides assistance to the district Curriculum Specialists and offers periodic support to other Learning & Teaching departments. Primary responsibilities focus on curriculum and inventory management, budget and grant oversight, and general administrative support.

REPORTING RELATIONSHIP

Reports to the Assistant Director of Curriculum, Instruction, and Professional Learning.

DUTIES AND RESPONSIBILITIES

1. Manage the purchasing process and ensure delivery of district-purchased textbooks and materials to schools and departments. Prepare purchase orders within budget parameters and guide office staff on disbursement procedures.
2. Oversee the inventory of district textbooks and resources.
3. Provide secretarial support to curriculum committees, including contacting groups regarding meetings, formatting, typing, and editing meeting minutes, correspondence, and announcements. Schedule conference room use and arrange setups and catering as needed.
4. Format, type, and edit various correspondence (often confidential), forms, grant documents, and reports; proofread, duplicate, and distribute materials as required; compose routine correspondence.
5. Prepare purchase orders, assess office supply needs, and communicate with staff about supplies; compile annual departmental supply orders.
6. Duplicate and distribute a variety of materials, including booklets and curriculum information; coordinate production of special projects and manage distribution forms.
7. Prepare required personnel forms and timesheets; receive staff attendance records; process travel request claims; arrange for substitutes as necessary.
8. Perform related duties and special projects as assigned.

WORKING CONDITIONS

Office environment; experiences frequent interruptions; requires visual concentration on detail, dexterity, and precision.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education and Experience

High school graduation or equivalent; 3 years of secretarial experience, with a preference for records maintenance and bookkeeping.

Allowable Substitution

Advanced technical training in bookkeeping or accounting procedures may substitute for the required experience.

Knowledge, Skills, and Abilities

• Knowledge of secretarial and bookkeeping procedures; ability to maintain accurate records.
• Proficient in keyboarding.
• Proficiency in using Excel.
• Skill in operating a variety of office machines.
• Effective oral and written communication skills.
• Ability to operate word processing programs, database programs, and website management tools.
• Ability to set up and maintain an accurate filing system.
• Attention to detail and the ability to follow tasks through to completion.
• Organizational skills and the ability to set priorities.
• Ability to work effectively under pressure and adapt to changes in situations or assignments.
• Ability to work independently with minimal supervision.
• Ability to maintain confidentiality.
• Ability to establish and maintain effective working relationships with staff.

Licenses/Special Requirements

None

Updated: 01/2019

SPECIAL EDUCATION DATA COMPLIANCE SPECIALIST – STUDENT SERVICES

LOCATION

Educational Service Center

JOB SUMMARY

This position manages the operation and integrity of the district's special education database, providing leadership, training, and data-related support to end users. Responsibilities include preparing reports, providing accurate data to state and federal agencies, and communicating with the public, staff, parents, and external organizations.

REPORTING RELATIONSHIP

Reports to the Executive Director of Student Services.

DUTIES AND RESPONSIBILITIES

1. Analyze, evaluate, and manage office workflow, monitoring heavy workloads, deadlines, and projects effectively.
2. Ensure the confidentiality of student special education records across all schools and programs within the district.
3. Compile facts and prepare confidential materials for hearings and court cases.
4. Collaborate with the Director/Assistant Director to create and update the Special Services Procedural Manual.
5. Work directly with the Director/Assistant Director to meet deadlines for students in contracted placements outside the district.
6. Compose and prepare reports, statistical information, correspondence, and guidelines from handwritten drafts or typewritten copy, including graphic representations for departmental reports.
7. Manage the special education data management system, overseeing data input and troubleshooting technical equipment and software issues.
8. Provide comprehensive training and ongoing support to all staff on the special education management system.
9. Enroll Birth to 3 students, Child Find students, and home school/private school students, coordinating services with sending/receiving schools and managing withdrawal procedures.
10. Act as a liaison with ESD and OSPI to ensure compliance and maintain records for state and federal monitoring.
11. Stay informed of current state and federal compliance requirements by reviewing bulletins and regulations pertinent to reports and applications.
12. Create and modify special education data for presentations as needed.
13. Maintain and provide spreadsheets and reports to the business office, building principals, office managers, and registrars to identify special education students eligible for reduced FTE state funding.
14. Receive and screen incoming correspondence and reports.
15. Provide requested documentation, spreadsheets, and reports to auditors, addressing compliance issues and concerns.

WORKING CONDITIONS

Office environment; requires visual concentration on detail, dexterity, and precision.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education and Experience

High school graduate or equivalent, with three years of database experience.

Knowledge, Skills, and Abilities

• Advanced skills in databases and spreadsheet use.
• Proficient in manipulating data into formats compatible with state and federal reporting requirements.
• Effective written and oral communication skills.
• Knowledge of correct grammar, spelling, and English usage.
• Skilled in operating a variety of office machines.
• Knowledge of secretarial practices and procedures.
• Strong human relations skills, maintaining composure while effectively engaging with the public.
• Ability to organize and set priorities.
• Proficient in performing accurate arithmetic calculations.
• Attention to detail with the ability to follow tasks through to completion.
• Ability to establish and maintain effective working relationships with parents, staff, and the public.
• Ability to maintain strict confidentiality.
• Proficient in operating word processing equipment and various software systems.
• Capable of performing complex clerical projects and assignments.
• Ability to prepare detailed reports.
• Ability to provide direction and training to other clerical staff.
• Flexible and adaptable to changes in situations or assignments.
• Ability to run queries and extract data from multiple sources.
• Capable of working independently with minimal supervision, anticipating needs, and managing projects and deadlines under pressure.
• Ability to set up and maintain an accurate filing system.

Reclass

03/2017

SECRETARY – ELEMENTARY SCHOOL

LOCATION

Elementary School

JOB SUMMARY

This position provides secretarial support to the office manager in the elementary school. Responsibilities may vary according to individual building assignments but typically include answering phones, greeting visitors, maintaining student records, posting attendance, providing first aid, and typing correspondence.

REPORTING RELATIONSHIPS

Reports to the Principal and receives work assignments from the Office Manager.

DUTIES AND RESPONSIBILITIES

Depending on individual school needs, the secretary performs a combination of the following duties:

1. Receptionist Duties: Answer and respond to telephone and in-person inquiries from students, parents, and the public. Sort and distribute mail; prepare outgoing items for mailing.

2. First Aid: Provide basic first aid care to ill or injured students in the absence of the school nurse; contact parents and arrange transportation as necessary; administer authorized medication.

3. Student Registration: Register incoming students and process enrollment materials; enter data on the computer; request data from other schools as needed. Assist in withdrawing students from the school.

4. Attendance Records: Maintain student attendance records; post daily attendance and enter data on the computer. Prepare enrollment reports as needed.

5. Free and Reduced Lunch Applications: Process applications, explain the program to parents, and forward information to the Food Service Department. Summarize federal survey forms.

6. Financial Transactions: Receive money for student activities, count it, prepare deposit slips, and maintain accounting ledgers. Contact parents regarding non-sufficient fund checks as needed.

7. Typing and Correspondence: Type various forms, memoranda, and correspondence; duplicate and distribute materials as requested.

8. Accident Reports: Type and forward accident report information promptly.

9. Student Supervision: Monitor student behavior in the office; oversee students sent for disciplinary reasons.

10. Inventory Management: Maintain inventory records and periodically inventory supplies and materials.

11. Playground Supervision: May supervise students on the playground during recess, enforce rules, and ensure safety.

12. Record Keeping: Maintain student files and other records; compile information as requested. Coordinate homework for ill or absent students.

13. Backup Assistance: Provide backup support for the office manager during absences and assist with special projects.

14. Related Duties: Perform a variety of related duties as assigned by the office manager or school administrator.

WORKING CONDITIONS

Office environment; requires dexterity and precision. Experiences frequent interruptions and may be exposed to infectious diseases carried by children. May require dealing with upset individuals.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education and Experience

High school graduation or equivalent, with two years of secretarial experience. Experience working with children is preferred.

Allowable Substitution

Advanced technical training in secretarial or clerical procedures may substitute for experience on a month-for-month basis.

Knowledge, Skills, and Abilities

• Knowledge of general secretarial procedures.
• Knowledge of correct grammar, spelling, and English usage.
• Proficient in keyboarding.
• Skill in operating general office machines.
• Effective oral communication skills.
• Ability to interact warmly and confidently with children.
• Ability to screen and treat minor illnesses or injuries.
• Ability to accurately perform arithmetic calculations.
• Ability to learn word processing or microcomputer operation.
• Ability to maintain accurate records and follow instructions.
• Ability to maintain confidentiality.
• Flexibility to adapt to changing work assignments.
• Ability to establish and maintain effective relationships with students, parents, staff, and the public.

Licenses/Special Requirements

Must complete first aid and CPR training as required by the District. May require training in voter registration.

Updated

08/2004

SECRETARY – HUMAN RESOURCES

LOCATION

Educational Service Center

JOB SUMMARY

This position serves as Secretary to the Human Resources Manager, responsible for maintaining confidential files and records, assisting with Risk Management, Unemployment, and L&I claims, and providing general support to the Human Resources Department.

REPORTING RELATIONSHIP

Reports to the Human Resources Manager.

DUTIES AND RESPONSIBILITIES

1. Risk Management Claims: Receive and process claims, create and maintain a database, consult with the HR Manager as needed, and track costs and invoices.

2. L&I Claims: Process L&I claims, maintain a database, track work-off dates, and create files. Send out Leave Claim forms as necessary.

3. Records Requests: Assist in gathering information for records requests, make copies, and distribute materials.

4. Unemployment Claims: Process unemployment claims, research and copy requested information, and ensure accuracy of bills.

5. Scheduling: Schedule conference rooms and contact staff or outside parties for investigation conferences, union meetings, etc.

6. Classified Funds: Process Classified Funds paperwork, maintain spreadsheets, and communicate with employees regarding missing paperwork.

7. Report Creation: Create and maintain reports and documents using Microsoft Excel and other formats as needed.

8. Confidential Material Handling: Duplicate and distribute confidential materials, organize files and binders.

9. Correspondence: Format, type, and edit correspondence, proofread materials, and compose routine correspondence as needed.

10. Online Applications: Provide backup support for the online application program for certificated and classified positions.

11. FMLA Eligibility: Assist in determining employee eligibility for the Family Medical Leave Act and notify employees of their eligibility status.

12. Purchase Orders: Support in creating purchase orders for conferences, meetings, and office supplies.

13. General Assistance: Provide support to other Human Resources staff as needed.

14. Related Duties: Perform other duties as assigned.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education and Experience

High school graduate or equivalent with five years of secretarial experience; strong computer skills, especially in spreadsheets and databases.

Knowledge, Skills, and Abilities

• Proficient in operating a personal computer and using specific software programs for databases and spreadsheets.
• Knowledge of general secretarial procedures and practices.
• Ability to establish effective working relationships with staff and the public; must be customer service-oriented.
• Maintain strict confidentiality.
• Ability to work under pressure, multitask, and remain flexible.
• Work independently and take initiative.
• Knowledge of human resources practices and procedures.
• Maintain accurate records and filing systems.
• Excellent organizational skills and ability to set priorities.
• Strong oral and written communication skills; knowledge of grammar, spelling, and English usage.

Updated

08/2013

SECRETARY – MIDDLE SCHOOL

LOCATION

Middle School

JOB SUMMARY

This position provides secretarial assistance to support main office activities at a middle school, including maintaining and updating student attendance records, admitting students, and addressing attendance-related issues.

REPORTING RELATIONSHIPS

Reports to Principal.

DUTIES AND RESPONSIBILITIES

1. Student Admission: Admit students who have been absent, arrived late, or left early, ensuring authenticity of excuses and discussing unexcused absences with students.

2. Communication: Answer phone calls from parents or guardians regarding student absences or tardiness, confirm absences, and maintain emergency contact information.

3. Attendance Records: Receive attendance information from teachers, enter data into the computer, print attendance listings, and prepare daily absence bulletins.

4. Documentation: Maintain attendance files of written excuses and provide information on individual student attendance records. May coordinate homework assignments for absent students.

5. Notification Letters: Send letters to parents regarding absence issues, and type and mail suspension and discipline letters as instructed by the Vice Principal.

6. Student Assistants: Oversee and train student office assistants in attendance office procedures and evaluate their performance.

7. First Aid: Provide basic first aid care to ill or injured students in the health clinic and arrange transportation as needed.

8. Administrative Support: Type correspondence, forms, and memoranda for school administrators, sort and distribute mail, and manage phone calls.

9. Athletic Programs: Provide secretarial support for athletic programs, including scheduling transportation, officials, and maintaining student athletic eligibility files.

10. Disciplinary Records: Supervise students sent to the office for disciplinary reasons, maintain computer records of disciplinary actions, and update student discipline files.

11. Clerical Coordination: Coordinate clerical activities for facility use, free and reduced lunch programs, and maintain the building calendar.

12. Material Duplication: Duplicate and collate classroom materials for staff, input data into computers, and generate reports and lists.

13. Related Duties: Perform other related duties as assigned.

WORKING CONDITIONS

Office environment with frequent interruptions; requires meeting daily deadlines for attendance; may be exposed to infectious diseases; requires visual concentration, dexterity, and precision.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education and Experience

High school graduate or equivalent with two years of secretarial experience, including maintaining detailed records and interacting with the public.

Allowable Substitution

Advanced training in secretarial procedures may substitute on a month-for-month basis for up to one year of required experience.

Knowledge, Skills, and Abilities

• Knowledge of general secretarial procedures.
• Proficient in keyboarding and data entry.
• Skill in operating general office machines.
• Strong oral and written communication skills.
• Ability to learn to use computers and various software programs.
• Ability to maintain accurate records and confidentiality.
• Ability to set priorities and remain flexible to changes in assignments or situations.
• Ability to establish and maintain effective working relationships with students, parents, and staff.

Licenses/Special Requirements

Must complete training in first aid and CPR as required by the district.

Updated

05/2001

SECRETARY – GIG HARBOR HIGH SCHOOL

LOCATION

Gig Harbor High School

JOB SUMMARY

This position provides secretarial support to the Assistant Principals and other building administrators. Key responsibilities include managing schedules, handling discipline and emergency reports, and maintaining various forms of communication, such as handbooks and newsletters.

REPORTING RELATIONSHIPS

Reports to Assistant Principals, Dean of Students, and Principal. Receives lead direction from the Office Manager.

DUTIES AND RESPONSIBILITIES

1. Calendar Management: Schedule meetings for Assistant Principals, including sending invitations and prioritizing their time.

2. Disciplinary Reports: Evaluate and route disciplinary and Harassment, Intimidation, and Bullying (HIB) reports; manage student monitoring and paperwork; track compliance issues.

3. Correspondence: Type and distribute correspondence, reports, and memoranda, ensuring confidentiality of disciplinary materials.

4. Website Management: Maintain the school website with emergency information; support communication among parents, students, and teachers; update emergency procedures and staff information.

5. Staff Reference Manual: Create and maintain an updated staff reference manual.

6. Announcements: Prepare and post morning announcements via email and the website, and read over the PA system as necessary.

7. Graduation Coordination: Oversee all aspects of graduation ceremonies, serving as the primary contact for inquiries from parents and staff.

8. Telephone Communication: Answer phone inquiries regarding school events and assist visitors in the main office.

9. Collaboration: Work with administration, staff, and teachers to foster a safe and welcoming environment for all students.

10. Appointment Scheduling: Schedule appointments and process confidential staff evaluations for Assistant Principals; assist in organizing special events and assemblies.

11. Testing Coordination: Assist in coordinating Washington State testing.

12. General Office Duties: Maintain daily conference room schedules, provide first aid care, oversee student office assistants, and perform filing duties.

13. Equipment Maintenance: Act as the onsite repair contact for copy machines and assist with stocking supplies.

14. Related Duties: Perform other related duties as assigned.

WORKING CONDITIONS

Office environment with frequent interruptions; must meet deadlines; requires attention to detail and dexterity. Occasionally exposed to infectious diseases in the health room.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education and Experience

High school graduation or equivalent, with training in secretarial procedures and three years of secretarial experience. Strong computer skills in various software, especially spreadsheets and databases.

Knowledge, Skills, and Abilities

• Proficiency in using personal computers and software for databases and spreadsheets.
• Knowledge of general secretarial procedures.
• Ability to establish effective working relationships with staff and the public; customer service-oriented.
• Strict confidentiality is required.
• Ability to multi-task and work independently under pressure.
• Proficient in keyboarding and maintaining accurate records.
• Excellent oral and written communication skills.

Licenses/Special Requirements

Must complete training in first aid and CPR as required by the district.

Updated

01/2017

SECRETARY – HIGH SCHOOL

JOB SUMMARY

This position provides secretarial support for the Assistant Principals and the Dean of Students. Responsibilities include managing correspondence, maintaining discipline records, and facilitating communication within the school community.

REPORTING RELATIONSHIPS

Reports to Assistant Principals, Dean of Students, and Principal. Receives lead direction from the Office Manager.

DUTIES AND RESPONSIBILITIES

1. Correspondence Management: Type and distribute correspondence, forms, reports, and memoranda for the Assistant Principals and Dean of Students, ensuring confidentiality.

2. Website Maintenance: Keep the school website updated with emergency information and support communication among parents, students, and teachers.

3. Staff Reference Manual: Create, maintain, and update the staff reference manual.

4. Announcements: Gather information for and prepare morning announcements, distributing them via email and the PA system as necessary.

5. Coursebook Creation: Collaborate with department chairs to create and maintain a comprehensive course catalog.

6. Discipline Records: Prepare, enter, and mail discipline records, following up on school service requirements.

7. Communication: Answer telephone inquiries regarding school events and assist visitors to the school.

8. Collaboration: Work closely with administration, staff, and teachers to foster a safe and welcoming environment for students.

9. Appointment Scheduling: Schedule appointments and process confidential staff evaluations for Assistant Principals; assist the Principal with special events and assemblies.

10. Graduation Coordination: Assist in graduation proceedings by collecting legal names for diplomas and creating the graduation program.

11. Lunch Pass Management: Process lunch pass applications and create passes for seniors.

12. Documentation: Collect Student Rights and Responsibility forms, enter them into Web Warden, and create the Student Agenda/Planner and recognition brochures.

13. Testing Coordination: Assist in coordinating testing for the Washington Assessment of Student Learning (WASL).

14. General Office Duties: Maintain the daily conference room schedule, provide first aid as needed, oversee student office assistants, and perform filing duties.

15. Equipment Maintenance: Serve as the onsite repair contact for copy machines, stocking supplies and troubleshooting minor repairs.

16. Other Duties: Perform various other related duties as assigned.

WORKING CONDITIONS

Office environment with frequent interruptions; must meet deadlines and maintain visual concentration on detail. Exposure to infectious diseases may occur when working in the health room.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education and Experience

• High school graduation or equivalent, with training in secretarial procedures.
• Three years of secretarial experience, including maintaining detailed records and public interaction.

Allowable Substitution

Advanced technical training in secretarial procedures may substitute for up to two years of the required experience.

Knowledge, Skills, and Abilities

• Knowledge of secretarial practices and procedures.
• Proficiency in grammar, spelling, and English usage.
• Strong keyboarding and office machine operation skills.
• Effective written and oral communication abilities.
• Ability to learn and operate word processing and microcomputer systems.
• Skill in organizing and maintaining accurate filing systems.
• Detail-oriented with the ability to follow tasks through to completion.
• Capacity to prioritize tasks and work effectively under pressure.
• Maintain confidentiality and adapt to changes in schedules and priorities.
• Establish effective working relationships with staff, students, and the community.

Licenses/Special Requirements

Must complete training in first aid and CPR as required by the district.

Updated

2007

SECRETARY – MAINTENANCE AND OPERATIONS

JOB SUMMARY

This position provides secretarial support to the Director of Facilities and Custodial Supervisor. Responsibilities include bookkeeping, invoicing, budget and expenditure reporting, answering calls, logging work orders, preparing purchase orders, and coordinating substitute custodial staff assignments.

REPORTING RELATIONSHIPS

Reports to the Director of Facilities and Custodial Supervisor.

DUTIES AND RESPONSIBILITIES

1. Communication Management: Answer and place telephone calls, greet visitors, provide information, and route calls to appropriate staff. Evaluate and forward emergency calls as necessary.

2. Work Order Management: Receive and date-stamp work order requests, determine emergency status, and notify appropriate personnel. Monitor work orders as needed.

3. Purchase Order Processing: Determine if a Purchase Order or Direct Order is required, assign requisition numbers, obtain signatures, and process purchase orders while maintaining account balances.

4. Invoice Verification: Receive and verify amounts on packing slips, attach them to purchase orders, and match invoices to packing slips. Research discrepancies and forward invoices to Accounts Payable.

5. Financial Reporting: Create and manage monthly financial reports using the WISE system.

6. Staff Records Management: Maintain a confidential database of staff assignments, hours, and pay rates. Process timesheets and track leave taken by employees.

7. Substitute Coordination: Receive calls from absent custodial staff, coordinate substitute assignments, schedule training, and refer serious issues to the Custodial Supervisor.

8. Documentation and Correspondence: Compose, type, distribute, and file correspondence, reports, and forms, and summarize data as needed.

9. File and Inventory Management: Maintain departmental files, manage the Master Task Calendar, create and update departmental manuals, and order office supplies as necessary.

10. Other Duties: Perform a variety of related duties as assigned.

WORKING CONDITIONS

Office environment with frequent interruptions; must meet deadlines and maintain attention to detail. Requires prolonged sitting and the ability to handle interactions with upset employees.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education and Experience

• High school graduation or equivalent, with training in secretarial procedures.
• Three years of progressively responsible secretarial experience, including record-keeping. Experience in a construction or maintenance environment is desirable.

Allowable Substitution

Advanced technical training in secretarial procedures may substitute for up to two years of the required experience on a month-for-month basis.

Knowledge, Skills, and Abilities

• Knowledge of secretarial practices and procedures.
• Proficiency in grammar, spelling, and English usage.
• Understanding of general bookkeeping procedures and the ability to maintain accounting ledgers.
• Strong keyboarding skills and proficiency in operating general office machines.
• Effective written and oral communication skills and customer service abilities.
• Ability to operate a 10-key calculator and learn microcomputer software.
• Skill in organizing and maintaining accurate filing systems.
• Detail-oriented with the ability to follow tasks through to completion.
• Ability to prioritize tasks, work independently with minimal supervision, and maintain confidentiality.
• Capability to establish effective working relationships with staff and the public.

Licenses/Special Requirements

None

Updated

01/2005

SECRETARY – PENINSULA INTERNET ACADEMY (PIA)

JOB SUMMARY

This position provides secretarial support for the PIA Online Coordinator, including typing and filing correspondence, maintaining discipline records, and ensuring effective communication within the school community.

REPORTING RELATIONSHIPS

Reports to the PIA Online Coordinator.

DUTIES AND RESPONSIBILITIES

1. Correspondence Management: Type, duplicate, and distribute correspondence, forms, reports, and memoranda. Ensure confidentiality of disciplinary letters and related materials.

2. Website Maintenance: Update the school website with emergency information and support communication among parents, students, and teachers.

3. Staff Reference Manual: Create, maintain, and update a staff reference manual for ease of access to important information.

4. Morning Announcements: Gather information and prepare morning announcements, which may also be read over the PA system.

5. Coursebook Creation: Assist in creating the coursebook by guiding the course decision process and collaborating with department chairs for a comprehensive catalog.

6. Discipline Processing: Prepare, enter in PowerSchool, and mail discipline notices, following up on school service requirements.

7. Communication and Visitor Support: Answer phones and respond to inquiries about school events, assisting visitors to the office as needed.

8. Collaboration: Work with administration, staff, and teachers to foster a safe and welcoming environment for all students.

9. Appointment Scheduling: Schedule appointments and process confidential staff evaluations for Assistant Principals, assisting in coordinating special events and assemblies.

10. Graduation Support: Assist in graduation proceedings by collecting legal names for diplomas and creating the graduation program.

11. Lunch Pass Processing: Process applications for lunch passes and create passes for senior students.

12. Rights and Responsibilities: Collect Student Rights and Responsibility forms, enter data into Web Warden, and create student planners and recognition brochures.

13. Testing Coordination: Assist in coordinating testing for the Washington Assessment of Student Learning (WASL).

14. Equipment Maintenance: Act as the onsite repair contact for copy machines, managing supplies and troubleshooting minor repairs.

15. General Office Duties: Maintain daily conference room schedules, duplicate and distribute materials, provide first aid when necessary, oversee student office assistants, and file documents.

16. Additional Duties: Perform various related tasks as assigned.

WORKING CONDITIONS

Office environment with frequent interruptions; must meet deadlines while maintaining attention to detail. May occasionally be exposed to infectious diseases in the health room.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education and Experience

• High school graduation or equivalent, with training in secretarial procedures.
• Three years of secretarial experience, including maintaining detailed records and public interaction.

Allowable Substitution

Advanced technical training in secretarial procedures may substitute for up to two years of required experience on a month-for-month basis.

Knowledge, Skills, and Abilities

• Knowledge of secretarial practices and procedures.
• Proficient in grammar, spelling, and English usage.
• Strong keyboarding and office machine operation skills.
• Effective written and oral communication skills.
• Ability to learn and operate microcomputers and relevant software.
• Skill in setting up and maintaining accurate filing systems.
• Detail-oriented with the ability to follow tasks through to completion.
• Strong organizational and prioritization skills.
• Ability to work effectively under pressure and maintain confidentiality.
• Flexibility in adapting to changes in schedules and priorities.
• Ability to establish and maintain effective working relationships with staff and the public.
• Effective communication skills with students, staff, and the community.

Licenses/Special Requirements

Must complete training in first aid and CPR as required by the District.

Updated

07/2017

SECRETARY – STUDENT SERVICES

JOB SUMMARY

This position provides secretarial support in the Student Services Department, including typing correspondence, filing information, distributing materials, and providing back-up assistance to other departmental staff while communicating effectively with the public, staff, and parents.

REPORTING RELATIONSHIPS

Reports to the Program Administrator, Early Childhood/Inclusive, and the Director of Student Services.

DUTIES AND RESPONSIBILITIES

1. Correspondence Management: Type, proofread, edit, and distribute correspondence, memoranda, handbooks, and other materials from drafts or dictation.

2. Childfind Program Support: Schedule appointments for the Childfind Program, answer calls, provide information to parents, and manage Childfind screenings and correspondence.

3. Preschool Coordination: Maintain waiting lists for preschool, contact parents regarding vacancies, and send registration forms.

4. Data Management: Input data related to monthly reassessments for elementary students.

5. Transportation Liaison: Coordinate transportation for special needs students, acting as a liaison among building administrators, parents, and the Transportation Department.

6. Confidential Data Management: Maintain and forward confidential psychological report data to appropriate staff.

7. Communication Management: Answer calls, provide information about student services, route inquiries, and relay messages.

8. Mail Management: Open, sort, and distribute in-district mail while maintaining departmental files for documents and correspondence.

9. Data Organization: Gather, organize, and format data as requested, ensuring confidentiality in filing.

10. Backup Support: Provide assistance to other secretarial staff by typing correspondence, arranging appointments, and setting up meeting rooms.

11. Additional Duties: Perform other related tasks as assigned.

WORKING CONDITIONS

Office environment with frequent interruptions; requires attention to detail and precision.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education and Experience

• High school graduation or equivalent with training in secretarial procedures.
• Three years of secretarial experience; experience in a school district or special services programs is desirable.

Allowable Substitution

Advanced technical training in secretarial procedures may substitute for up to one year of required experience on a month-for-month basis.

Knowledge, Skills, and Abilities

• Knowledge of secretarial practices and procedures.
• Proficient in grammar, spelling, and English usage.
• Strong keyboarding skills and ability to operate various office machines.
• Effective written and oral communication skills.
• Ability to operate word processing equipment and learn specific software programs.
• Ability to transcribe machine dictation and maintain accurate filing systems.
• Attention to detail and ability to follow tasks through to completion.
• Strong organizational and prioritization skills.
• Ability to work effectively under pressure and independently with minimal supervision.
• Ability to maintain confidentiality.
• Ability to establish and maintain effective relationships with parents, staff, and the public.

Licenses/Special Requirements

None

Updated

04/1993

SECRETARY – TECHNICAL SERVICES

JOB SUMMARY

This position coordinates and supports the daily operations of the Technical Services Department. Serving as the administrative assistant to the Technology Director and other staff, the role includes providing various support services to staff and the public, while promoting positive public relations for the school district.

REPORTING RELATIONSHIPS

Reports to the Technology Director and provides lead direction to office clerical unit staff.

DUTIES AND RESPONSIBILITIES

1. Daily Operations Coordination: Manage the clerical functions within the Technical Services central office, including answering phones and responding to inquiries.

2. Support for Student Database: Assist the Student Database Administrator, Online Coordinator, and other personnel with student enrollment, scheduling, and PowerSchool data management.

3. Online Program Management: Act as the main point of contact for district online programs, handling enrollment, scheduling, grading, state reporting, and historical grade posting. Schedule orientations and maintain communication with counselors and parents.

4. Secretarial Assistance: Provide administrative support to the Technology Director and other staff, maintaining calendars, preparing reports, formatting correspondence, and recording meeting minutes.

5. Clerical Personnel Coordination: Oversee the work of office clerical staff, manage workload, arrange vacation coverage, and coordinate special projects.

6. Record Maintenance: Maintain staff records, timesheets, absence records, and prepare leave records for payroll.

7. Budget Management: Maintain departmental budget data, prepare purchase orders, and generate budget summary reports, ensuring accuracy with the central business office.

8. Grant Management: Keep records for district grants, monitor balances, and assist in preparing grant applications.

9. Communication: Regularly interact with library staff, instructional technology staff, office managers, and school bookkeepers.

10. Public Relations: Promote positive relations with district personnel and the public, answering inquiries about technology programs.

11. Additional Duties: Perform other related duties and special projects as assigned.

WORKING CONDITIONS

Office environment with frequent interruptions; must meet inflexible deadlines. Requires visual concentration, dexterity, and occasional exposure to high noise levels from technology equipment.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education and Experience

• High school graduation or equivalent.
• Five years of increasingly responsible secretarial experience, including records maintenance and bookkeeping.

Allowable Substitution

Advanced technical training in secretarial, bookkeeping, or accounting procedures may substitute for up to five years of required experience on a month-for-month basis.

Knowledge, Skills, and Abilities

• Knowledge of secretarial and bookkeeping procedures; ability to maintain accurate records.
• Proficient in keyboarding and operating a 10-key calculator by touch.
• Skill in using a variety of office machines and effective oral and written communication skills.
• Ability to operate a computer and experience with data manipulation and reporting using Excel or Google Apps.
• Knowledge of software such as Windows, MS Office, Google Apps, and Internet communications.
• Ability to learn federal, state, and district accounting regulations.
• Strong organizational skills, attention to detail, and the ability to work independently.
• Ability to maintain confidentiality and establish effective working relationships.

Licenses/Special Requirements

None

Updated

08/2010

SPEECH LANGUAGE ASSISTANT

JOB SUMMARY

This position conducts speech and language therapy activities with students under the supervision of a certified speech/language therapist, traveling between assigned elementary or secondary schools as needed.

REPORTING RELATIONSHIPS

Reports to the Director of Student Services or designee and receives assigned caseload and lead direction from the assigned speech/language therapist.

DUTIES AND RESPONSIBILITIES

1. Conduct Therapy Programs: Implement therapy activities for students, either individually or in small groups, as directed by the speech/language therapist.

2. Classroom Support: Provide therapy support within the classroom setting when appropriate.

3. Communication: Relay information between staff and students.

4. Travel Coordination: Manage travel between schools for therapy sessions, scheduling and planning travel times, and checking in with building staff.

5. Program Planning: Assist in planning therapy programs, assemble materials, and prepare/update schedules.

6. File Management: Prepare and maintain speech/language therapy files and complete necessary paperwork under the direction of the speech/language therapist.

7. Consultation: Contact teachers, assistants, principals, and parents as needed under the speech/language therapist’s direction.

8. Progress Recording: Record student progress and attendance, updating therapy plans accordingly.

9. Meeting Participation: Attend departmental, building, and IEP meetings.

10. Team Participation: Act as a team member in designated regular and special education classrooms.

11. Material Construction: Construct and modify materials for student use as directed.

12. Personal Care: Attend to students’ personal hygiene needs and assist with lifting and carrying when necessary.

13. Additional Duties: Perform related duties as assigned.

WORKING CONDITIONS

Requires dexterity and precision, ability to attend to students’ personal hygiene needs, occasional lifting of students, exposure to infectious diseases, and travel between work sites.

AFFILIATION

PSE – Clerical

FLSA

Covered

MINIMUM QUALIFICATIONS

Education and Experience

• High school graduation or equivalent required. A BS or BA in speech/language pathology is preferred.
• Experience working with students with speech difficulties and with preschool, elementary, and secondary special needs students is preferred.

Allowable Substitution

None

Knowledge, Skills & Abilities

• Knowledge of developmental milestones and general child development.
• Experience working with students with communication, learning, behavioral, and/or physical handicaps.
• Strong understanding of grammar and English usage; ability to articulate clearly.
• Effective written and oral communication skills; ability to establish positive rapport with students.
• Competency in maintaining program records and organizing materials.
• Ability to maintain confidentiality and follow directions accurately.
• Strong organizational skills; ability to creatively schedule activities and attend to detail.
• Ability to be flexible and resourceful, setting priorities to meet deadlines.
• Knowledge of procedures established by state laws and ability to maintain effective working relationships with staff and parents.

Licenses/Special Requirements

Speech Language Pathologist Assistant certification (SLP-A).

Updated

10/2012

SUBSTITUTE SERVICES SPECIALIST

JOB SUMMARY

The Substitute Services Specialist is responsible for the procurement of substitute employees and the coordination, management, and maintenance of the automated substitute and absence reporting system for the District. This role includes securing substitutes for various employee vacancies, absences, and tracking attendance. Additionally, the specialist serves as a backup to the District receptionist and central switchboard operator, promoting a positive image for the district.

REPORTING RELATIONSHIP

Reports to the Human Resources Manager.

DUTIES AND RESPONSIBILITIES

1. Database Management: Maintain a computerized substitute database system, coordinating operations with substitutes, buildings, and various District office departments (Human Resources, Payroll, Student Services, etc.).

2. Inquiries and Requests: Respond to inquiries from employees regarding leave and substitute procurement; dispatch substitutes and manage staffing needs effectively.

3. Release Requests: Coordinate with buildings and District Office departments to secure substitutes for training and workshops, tracking reservations in the online database.

4. Application Process: Manage the substitute application process, perform reference checks, process paperwork, and coordinate orientations for new substitutes.

5. Technical Support: Regulate technical support for the Absence Management system and respond to emergency calls during system failures.

6. Documentation and Reporting: Prepare reports, respond to discrepancies in substitute hours, and provide training resources regarding the automated dispatching system.

7. Record Auditing: Audit records to ensure proper authorizations and reconciliations have been performed; contact staff for missing or incorrect data.

8. File Maintenance: Maintain physical and electronic records for compliance and legal requirements, ensuring accurate documentation of substitute staff qualifications and availability.

9. Reasonable Assurance Forms: Automate sending annual Reasonable Assurance forms to substitutes and manage tracking and notifications.

10. Leave Balances Tracking: Utilize database reports to track employee leave balances and prepare correspondence when necessary.

11. FMLA Support: Provide support in determining employee eligibility for FMLA and send notifications regarding eligibility.

12. Job Postings Support: Assist in preparing job postings for vacancies and support the employment processes for new hires.

13. Receptionist Duties: Serve as the backup District Office Receptionist; greet visitors, respond to inquiries, and assist with general office tasks.

WORKING CONDITIONS

• Office environment with frequent interruptions; requires meeting strict deadlines.
• Early morning hours may be required for security awareness.
• Prolonged sitting and visual concentration; requires attention to detail and dexterity.

AFFILIATION

PSE – Clerical

FLSA

Non-Exempt

MINIMUM QUALIFICATIONS

Education and Experience

• High school graduation or equivalent.
• Three (3) years of progressively responsible secretarial, record keeping, or data management experience, with strong computer skills in word processing, spreadsheets, and databases.
• Experience interacting with the public and maintaining positive relationships.

Preferred Experience

• Previous experience with K-12 school districts, human resources, database management, payroll data, or absence/substitute coordination.

Allowable Substitution

None

Knowledge, Skills & Abilities

• Proficient in Outlook, Word, Excel, and Google Drive; experience with Skyward and Absence Management preferred.
• Strong public presence and customer service skills; ability to establish effective relationships.
• Demonstrated reliability in attendance and punctuality.
• Ability to work independently, manage multiple tasks, and maintain confidentiality.
• Excellent organizational skills and ability to prioritize tasks under pressure.
• Strong attention to detail and follow-through.
• Effective oral and written communication skills; knowledge of grammar and spelling.
• Basic math skills (fractions, percentages, ratios).
• Problem-solving skills and ability to adapt to changing circumstances.
• Knowledge of school district operations and human resource practices.

Licenses/Special Requirements

None

Updated

02/2019

RECEPTIONIST / CENTRAL SWITCHBOARD OPERATOR

JOB SUMMARY

This position is the receptionist and central switchboard operator for the district’s Administration Office, Transportation, Maintenance, Information Services, and assigned schools. Responsibilities include projecting a positive image for the district, greeting and assisting visitors, answering incoming calls, taking messages, and placing outgoing calls for staff as requested. The position also performs a variety of clerical duties to support the central district office.

REPORTING RELATIONSHIPS

Reports to Business Manager.

DUTIES AND RESPONSIBILITIES

This position performs all or a combination of several of the following duties, depending upon individual assignment.

1. Warmly welcomes visitors to the office; announces visitors to district staff; directs visitors to proper office as necessary. Maintains the reception area in a clean, orderly and welcoming manner.

2. Maintains current scheduling calendar for district meetings to be held in the E.S.C. conference rooms. Maintains a central school activity calendar for general information for the public and coordination of calendar scheduling.

3. Answers incoming calls on the district’s central switchboard; provides general information; routes callers to appropriate extensions or takes messages. Places outgoing long distance telephone calls for staff members with restricted telephone services.

4. Monitors operation of switchboard; alerts supervisor if system is not functioning properly; calls for service as needed. Relays messages concerning problems in telephone service as alerted by staff members in other locations. Keeps a log of problems and resolutions.

5. Trains work experience students and others in use of switchboard system; demonstrates use of system and answers questions.

6. Provides clerical support as needed in district’s Administration office to include typing letters, memos and forms from handwritten drafts or corrected copy on word processing equipment; collating and distributing district employment application forms, preparing envelopes for in-district and out-of-district mailings; assists with bulk mailings; maintaining reference files, and sorting purchase orders and invoices.

7. Sorts and distributes incoming mail for district’s administration office; processes outgoing mail by affixing postage and driving to U.S. mail drop to post mail.

8. Maintains voter records; mails voter registration cards to election department; answers questions concerning voter registration process.

9. Maintains a variety of files as requested.

10. Performs related duties as assigned.